Will County Gazette

Will County Board Executive Committee met June 6.

Here are the minutes provided by the committee:

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge of Allegiance was led by Ms. Freeman

III. ROLL CALL

Chair Judy Ogalla called the meeting to order at 12:04 AM

Attendee Name	Title	Status	Arrived
Judy Ogalla	Chair	Present
Annette Parker	Vice-Chair	Absent
Steve Balich	Member	Present
Julie Berkowicz	Member	Present
Katie Deane-Schlottman	Member	Present
Mica Freeman	Member	Present
Meta Mueller	Member	Present
Frankie Pretzel	Member	Present
Jim Richmond	Member	Present
Jacqueline Traynere	Member	Present
Joe VanDuyne	Member	Present
Sherry Williams	Member	Present

State's Attorney Office: M. Tatroe

Also in attendance: K. Fladhammer and T. Cooke

IV. APPROVAL OF MINUTES

1. WC Executive Committee - Assignment Meeting - Dec 7, 2023 10:00 AM

RESULT: APPROVED [10 TO 0] MOVER: Mica Freeman, Member SECONDER: Frankie Pretzel, Member AYES: Ogalla, Balich, Berkowicz, Deane-Schlottman, Freeman, Mueller, Pretzel, Richmond, VanDuyne, Williams ABSENT: Parker AWAY: Traynere

2. WC Executive Committee - Board Agenda Setting Meeting - Dec 14, 2023 10:00 AM

RESULT: APPROVED [UNANIMOUS] MOVER: Joe VanDuyne, Member SECONDER: Steve Balich, Member AYES: Ogalla, Balich, Berkowicz, Deane-Schlottman, Freeman, Mueller, Pretzel, Richmond, Traynere, VanDuyne, Williams ABSENT: Parker

3. WC Executive Committee - Assignment Meeting - Jan 4, 2024 10:00 AM Ms. Berkowicz asked about the minutes and why certain comments were left out or didn't make sense. She stated that in the past all discussion was recorded. Chair Ogalla stated that she chose to have them done in the manner they have been completed in so that the minutes could be caught up. Ms Fladhammer stated that the Board has been advised many times that the minutes should not be a transcription, but a summary of what happened. This meets the statutory requirements. She stated that if a Board member wanted to amend the minutes, they would have to provide in writing what the changes are and then it would be voted on at the next meeting. Ms. Berkowicz asked about digital recordings. Ms. Cooke reported that Webex recordings are available, but digital recordings are destroyed after the minutes are completed. Ms. Berkowicz asked if the public can ask for these recordings and the answer was yes. She also stated that minutes are important for those who can't attend the minutes. Chair Ogalla stated that there would be more detail moving forward. She also stated that the Board members need to attend meetings. Ms. Williams asked about the summaries and if Board members can ask what is included in the summary. Mr. Pretzel stated that the Chair can say make sure the record indicates this discussion. Ms. Freeman stated you can say "For the Record" and then your words will be included. She also stated that there was a change made earlier because she read the minutes and asked the staff to clarify what was said. The change was made. Mr. Balich talked about his experience as a secretary and how he did his minutes. Ms. Williams clarified that there should be guidelines for the staff and how they take minutes. Mr. Balich said the guidelines are from the state. Mr. Butler said that in summary means that all actions must be recorded but not summary. He believes that the recordings must be kept for 6 months.

RESULT: APPROVED [UNANIMOUS] MOVER: Joe VanDuyne, Member SECONDER: Steve Balich, Member AYES: Ogalla, Balich, Berkowicz, Freeman, Mueller, Pretzel, Richmond, Traynere, VanDuyne, Williams ABSENT: Parker LEFT MEETING: Deane-Schlottman

4. WC Executive Committee - Board Agenda Setting Meeting - Jan 11, 2024 10:00 AM

RESULT: APPROVED [UNANIMOUS] MOVER: Meta Mueller, Member SECONDER: Joe VanDuyne, Member AYES: Ogalla, Balich, Berkowicz, Freeman, Mueller, Pretzel, Richmond, Traynere, VanDuyne, Williams ABSENT: Parker LEFT MEETING: Deane-Schlottman

5. WC Executive Committee - Assignment Meeting - Feb 1, 2024 10:00 AM

RESULT: APPROVED [UNANIMOUS] MOVER: Meta Mueller, Member SECONDER: Steve Balich, Member AYES: Ogalla, Balich, Berkowicz, Freeman, Mueller, Pretzel, Richmond, Traynere, VanDuyne, Williams ABSENT: Parker LEFT MEETING: Deane-Schlottman

6. WC Executive Committee - Board Agenda Setting Meeting - Feb 8, 2024 10:00 AM

RESULT: APPROVED [UNANIMOUS] MOVER: Meta Mueller, Member SECONDER: Steve Balich, Member AYES: Ogalla, Balich, Berkowicz, Freeman, Mueller, Pretzel, Richmond, Traynere, VanDuyne, Williams ABSENT: Parker LEFT MEETING: Deane-Schlottman

V. OLD BUSINESS

1. FEMA Allocations to Date

(Judy Ogalla - Support Document)

2. FEMA Resolution and Allocations

(Reference Document)

3. FEMA Funded Projects Update - Capital Building and Building Supplies (Dave Tkac)

Mr. Mahoney went through the document attached. The loading dock and knee wall was more expensive that Facilities thought and so they may narrow the scope. He reported on that Facilities moved to the building across the street. He talked about the scope of the project including some Chair Ogalla stated that this was not allocated and that this information is needed. Mr. Mahoney said that information will be coming forward, Ms. Traynere talked about the green roof on the County Board building. Mr. Mahoney invited Board members to make an appointment to see the roof. She asked about the roof on the Scott Street location, and if a green roof could go on there. Mr. Mahoney stated he would look into it. He talked about the bathrooms and the scope was higher than expected. He asked if the Board thought it was still a necessity for this location, it would be around $100,000. Chair Ogalla said we will have to look at the total FEMA dollars to see how they can be reappropriated for the projects discussed.

4. FEMA Funded Projects Update - Professional Services (ICT)

(Jason Donisch)

Mr. Mahoney reported that Interpersonal Frequency has been awarded the contract for this project. The County has 28 websites and this will work to consolidate some of them and give a better user experience. Mr. Mahoney will be reaching out to them to schedule meetings including the Board to discuss constituent issues with the website. The cost of the contract was $223,000 as a consultant for website design. Ms. Berkowicz asked about demos of these projects. Mr. Mahoney said he believes this was for the HR software and not this. He sent Chair Ogalla the demo. Chair Ogalla asked Mr. Mahoney to send the link for the company's website.

5. FEMA Funded Project Update - Software (HR)

(Regina Malone)

Mr. Mahoney stated they are in final interviews today for a preferred vendor.

6. FEMA Funded Project Update - Software (Purchasing)

(Completed)

7. FEMA Funded Project Update - Software (Budget/Capital Planning) (Completed)

8. FEMA Funded Project Update - Professional Services (Finance) (Completed)

Mr. Mahoney stated this contract is in place. They are kicking off today. The cost was roughly $70,000 The company is 65th North Group. They will be onsite for a couple of weeks in July.

9. Update on 9 Osgood Street Project

(Mike Mahoney)

Mr Mahoney reported that Joliet has been touring the building with a consultant. He does not have anything else to report on that. Chair Ogalla asked what is going on with the rest of the building. She stated that she was considering putting this on the Capital Improvements & IT committee meeting next month to go out and get a RFP about who and what to put in that building. Mr. Mahoney said that if there is a space needs assessment coming forward, maybe the County doesn't want to move forward. Chair Ogalla stated that it was already budgeted to move certain departments in there. Ms. Traynere stated that maybe there should be a space needs analysis before we move ahead. Mr. Balich is opposed to the idea of a analysis and said the building should be used as soon as possible and if no one wants to use it, then just sell it. Chair Ogalla stated we can't sell it right away and maybe we shouldn't have budgeted $5 million if we weren't ready to move forward. Ms. Traynere stated there was already a vote for a space needs analysis. Ms. Williams said she doesn't know why a space needs analysis wasn't done before being told that there was enough room in this building for the 3 departments. Chair Ogalla stated that we have approved a RFP for a space needs analysis in March and doesn't know why this hasn't gone out yet. Ms. Traynere said that he agrees with Chair Ogalla on some things, but feels like the County should get the analysis first. Chair Ogalla wants a separate one for the building.

10. 1300 Copperfield Ave. Project (Former Silver Cross Hospital Property) (Mike Mahoney)

Mr. Mahoney stated that there are interested organizations for this building. VAC would occupy the first floor and possibly the top floor. There is a an interest from a Joliet agency and he feels the ROE could fit there as well. They are going out for the RFP to discuss the scope of the building. Mr. Mahoney stated there is good parking there. Ms. Berkowicz asked about the other veterans service organizations interested in the building. Mr. Mahoney asked for those organizations. Ms. Solum from the VAC talked briefly about this and the new building. The space would allow for more collaboration. Chair Ogalla asked about it the RFP needed to go through the Board, but Ms. Tatroe said that as long as the Executive has money is the budget then this is fine.

VI. OTHER OLD BUSINESS

VII. NEW BUSINESS

VIII. COMMITTEE ASSIGNMENT REQUESTS

A. Land Use & Development Committee

F. Pretzel, Chair

1. Request for Refund of Fees from Building Permit Monee Fire Protection District, Applicant

(Brian Radner)

B. Finance Committee

J. Richmond, Chair

1. Assignment of Tax Sale Certificates

(Jen Alberico)

2. Authorizing County Executive to Execute Necessary Documents for Delinquent Tax Program

(Jen Alberico)

3. Authorizing Payment to HERO

(Jan Dombrowski, Executive Director)

4. Authorizing Payment to Family Guidance Centers, Inc. for Operations Costs of Their Mobile Outreach Services

(Julie Sterr)

5. Transferring Appropriations within Various County Budgets

(ReShawn Howard)

6. Appropriation of Funds from 708 Community Mental Health Board to the Will County Health Department

(Elizabeth Bilotta)

7. Appropriating Grant Funds for Illinois Department of Public Health Student Loan Repayment Program Grant

(Elizabeth Bilotta)

C. Public Works & Transportation Committee

J. VanDuyne, Chair

1. Confirming Award of Contract to H & H Electric Co. ($234,851.92), Let on May 15, 2024, Countywide Traffic Signal Maintenance, All County Board Districts

(Jeff Ronaldson)

2. Confirming Award of Contract to Gallagher Asphalt Corporation ($385,355.60), Let on May 15, 2024, Washington Road District Resurfacing Various Roadways, County Board District #2

(Jeff Ronaldson)

3. Confirming Award of Contract to Grosso Construction Co. ($263,500.00), Let on May 15, 2024, Florence Road District Seal Coat, County Board District #1

(Jeff Ronaldson)

4. Confirming Award of Contract to Tri-State Asphalt ($2.78/GAL), Let on May 15, 2024, Will Road District Materials - Oil, County Board District #2 (Jeff Ronaldson)

5. Confirming Award of Contract to Vulcan Construction Materials ($19.75/TON), Let on May 15, 2024, Will Road District Materials - Aggregate Chips, County Board District #2

(Jeff Ronaldson)

6. Authorizing the County Executive to Execute an Intergovernmental Agreement Between the County of Will and the Village of Symerton for Construction of Appurtenance Work Within County Right-Of-Way

(Jeff Ronaldson)

7. Authorizing an Agreement for the Installation and Maintenance of Flashing School Lights for the Montessori School of Lemont on 135Th St (Ch 35) in the County of Will, County Board District #9

(Jeff Ronaldson)

8. Authorizing the Will County Executive to Execute Land Acquisition Documents with the State of Illinois for the Construction of Laraway Road (CH 74) and US Route 52, Section 20-00138-43-LA, County Board Districts #2 and #6

(Jeff Ronaldson)

9. Authorizing Approval of the Establishment of Altered Speed Zones 687 through 693 in the Knollcrest Subdivision Within New Lenox Township Road District, County Board District #2

(Jeff Ronaldson)

10. Adopting the Will County FY2025-2030 Transportation Improvement Program

(Jeff Ronaldson)

D. Public Health & Public Safety Committee

M. Freeman, Chair

E. Legislative Committee

J. Berkowicz, Chair

F. Capital Improvements Committee

G. Landfill Committee

K. Deane-Schlottman, Chair

H. Executive Committee

J. Ogalla, Chair

1. Authorizing County Executive to Execute Workforce Investment Opportunity Act Contract For Work Readiness Training with Joliet Junior College Workforce Education

(Caroline Portlock)

2. Authorizing County Executive to Execute Workforce Investment Opportunity Act Contract for Occupational Skill Training for Youth with Joliet Junior College

(Caroline Portlock)

3. Authorizing the Will County Executive to Renew the Will County One Stop Operator Agreement

(Caroline Portlock)

4. Declaring Vehicles as Surplus & Authorizing Disposal

(Kevin Lynn)

5. Declaring Various Equipment Surplus and Authorizing Donation

(Drew Miska)

6. Recommendation for a Fence to be Installed Around the Property at 14 W. Jefferson St, Joliet, IL.

(Janet Diaz)

IX. OTHER NEW BUSINESS

X. REQUEST FOR STATE'S ATTORNEY'S OPINION

1. Analysis of Local Control the County Has Regarding Solar Facilities - Requested 19Oct23 DEFERRED - PENDING LITIGATION

(Mary Tatroe)

2. Animal Cruelty Ordinance Regarding Steer Tailing - Requested 8Sept23 PENDING LEGISLATION

(Mary Tatroe)

XI. RECEIVED STATE'S ATTORNEY OPINION

1. Denial of Jurisdictional Transfer of Hadley Road to Homer Township - REQUESTED 5DEC23 RECEIVED

(Mary Tatroe)

2. Does the Noxious Weed Statute Require the Hiring of a Weed Specialist - Requested 19Oct23 RECEIVED 27DEC23

(Mary Tatroe)

3. Old Courthouse Ownership - Requested 26Sept23/ Received 5Jan24 (Mary Tatroe)

4. Ability to Handle Quick Take Process at Local Level - Requested 8Sept23/ RECEIVED 27Dec23

(Mary Tatroe)

5. Ad Hoc Committee for Old Courthouse - REQUESTED 4DEC23/ VERBAL RESPONSE 4Jan24

(Mary Tatroe)

XII. ACCEPT COMMITTEE ASSIGNMENT REQUESTS

1. Motion to Accept the Committee Assignments as Amended

RESULT: APPROVED [10 TO 0] MOVER: Steve Balich, Member SECONDER: Julie Berkowicz, Member AYES: Ogalla, Balich, Berkowicz, Freeman, Mueller, Pretzel, Richmond, Traynere, VanDuyne, Williams ABSENT: Parker AWAY: Deane-Schlottman

XIII. PUBLIC COMMENTS

Ms. Freeman reported on the Workforce event.

XIV. CHAIRMAN'S REPORT/ANNOUNCEMENTS

XV. EXECUTIVE SESSION

XVI. ADJOURNMENT

1. Motion to Adjourn at 12:54 PM

RESULT: APPROVED [UNANIMOUS] MOVER: Meta Mueller, Member SECONDER: Steve Balich, Member AYES: Ogalla, Balich, Berkowicz, Freeman, Mueller, Pretzel, Richmond, Traynere, VanDuyne, Williams ABSENT: Parker LEFT MEETING: Deane-Schlottman

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