Will County Gazette

City of Wilmington Committee of the Whole met May 14.

Here are the minutes provided by the committee:

Call to Order

The Committee of the Whole meeting on May 14, 2024, was called to order at 5:30 p.m. by Mayor Dietz in the Council Chamber of Wilmington City Hall.

Roll Call

Upon Roll Call by the Clerk the following members of the corporate authorities answered “Here” or “Present”: Alderpersons Present Jeffries, Vice, Knight, Allred, Mietzner, Holmes, Smith, Kirwin (arrived at 5:40 PM)

Quorum

There were sufficient members of the corporate authorities in attendance to constitute a quorum, so the meeting was declared in order.

Other Officials in Attendance

Also, in attendance was the City Administrator Jeannine Smith, Finance Director Nancy Gross, Chief of Police Adam Zink, Director of Public Works James Gretencord, ESDA Director Dennis Housman, Deputy City Clerk Joie Ziller

Approve Previous Meeting Minutes

Alderperson Vice made a motion and Alderperson Jeffries seconded to approve the April 9, 2024 meeting minutes and have them placed on file. Upon the voice vote, 8 yes. The motion carried.

Public Comment

No public comments were made.

Mayor’s Report

There Mayor had nothing to report.

Administrator’s Report

April 2024 Building Department Report

City Administrator Smith introduced Susie McDavid, Building Permit Tech. Susie reviewed with the Committee the April 2024 Building Department Report as provided in the agenda packet.

Boundary Line Agreement with Village of Symerton

City Administrator Smith provided the Committee with a brief overview of Mr. Giess’s request. After some discussion, the Committee favored reaching an agreement and looks forward to further discussion.

Discussion & Consideration to Approve Will County Workforce Services Kiosk Proposal & MOU The Committee reviewed the proposal from the County. After some discussion, the Committee was in favor of moving this to the May 21, 2024 consent agenda for full City Council approval.

Discussion on Amendments to Chapter 46 Cost Recovery

The Committee reviewed the drafted amendments to the ordinance. After some discussion, the Committee was in favor of moving this to the May 21, 2024 consent agenda for full City Council approval

Discussion & Consideration to Approve an IGA with Will County Animal Control City Administrator Smith informed the Committee that the current intergovernmental agreement with the County has expired. After some discussion, the Committee was in favor of moving the new agreement to a future consent agenda for full City Council approval.

Discussion & Consideration to Approve the Outgoing Loan Agreement with Joliet Area Historical Museum

The Committee reviewed the agreement as included in the agenda packet. After some discussion, the Committee was in favor of moving this to the May 21, 2024 consent agenda for full City Council approval.

Other Pertinent Information

City Administrator Smith provided an overview of the Let Freedom Rock event being held at the North Island on June 28, 2024.

Police & ESDA

Co-Chairs Alderpersons Mietzner & Allred

Chief of Police Monthly Summary Report

Chief Zink briefed the Committee on the happenings within the department and addressed his report that was included with the agenda packet.

Consideration & Approval of Macon County Law Enforcement Training Center Invoice #24-1286 The Committee reviewed the invoice as presented in the agenda packet and agreed to place this item on the May 21, 2024 City Council Consent Agenda for full approval.

Director of ESDA Monthly Summary Report

The Committee reviewed the ESDA Report as prepared by Director Housman. No further discussion was had regarding the report.

Other Pertinent Information

No other pertinent information was discussed.

Ordinance & License Committee

Co-Chairs Alderpersons Kirwin & Knight

Discussion & Consideration to Modify Berkot’s Liquor License to Include Hard Liquor for Sale along with On-Premise Consumption for Gaming (Class B1 to Class B)

Mr. Kotara, representing Berkots addressed the Committee with a formal request to amend their current liquor license from a Class B1 to Class B for retail sale of hard liquors as well as restricted on premise consumption related to video gaming. After some discussion, the Committee will take this matter to vote by full City Council on May 21, 2024.

Discussion & Consideration to Modify Mobil’s Liquor License to Include Hard Liquor for Sale (Class B2 to Class B)

Mr. Patel, representing Wilmington Mobil addressed the Committee with a formal request to amend their current liquor license from a Class B2 to Class B for retail sale of hard liquors. After some discussion, the Committee will take this matter to vote by full City Council on May 21, 2024

Other Pertinent Information

No other pertinent information was discussed.

Buildings, Grounds, Parks, Health & Safety Committee

Co-Chairs Alderpersons Jeffries & Smith

Other Pertinent Information

No other pertinent information was discussed.

Water, Sewer, Streets and Alleys Committee

Co-Chairs Alderpersons Vice & Holmes

Director of Public Works Monthly Summary Report

The Committee reviewed Director Gretencord’s monthly report included in the agenda packet.

Consideration & Approval for the Public Works Director to Authorize Payments up to $50,160 from Street Sweeping Services

The Committee reviewed the memo as prepared by Director Gretencord. After some discussion, the Committee was in favor of moving this to the May 21, 2024 consent agenda for full City Council approval.

Consideration & Approval for the Public Works Director to Rent a Compact Track Loader with Cold Planer and Trailer from Altorfer Caterpillar for four weeks for the total cost of $9,300 The Committee reviewed the memo as prepared by Director Gretencord. After some discussion, the Committee was in favor of moving this to the May 21, 2024 consent agenda for full City Council approval.

Consideration & Approval to Purchase 150 tons of Hot Mix Asphalt and Prime to exceed $9,500 The Committee reviewed the memo as prepared by Director Gretencord. After some discussion, the Committee was in favor of moving this to the May 21, 2024 consent agenda for full City Council approval.

Consideration & Approval to Purchase Residential Water Meters from Utility Pipe Sale for a total cost of $61,632

The Committee reviewed the memo as prepared by Director Gretencord. After some discussion, the Committee was in favor of moving this to the May 21, 2024 consent agenda for full City Council approval.

Consideration & Approval of the participating addendum with NASPO, ValuePoint and T-Mobile to provide internet services to our Water Reclamation Plant at the cost of $37.80 per month The Committee reviewed the memo as prepared by Director Gretencord. After some discussion, the Committee was in favor of moving this to the May 21, 2024 consent agenda for full City Council approval.

Other Pertinent Information

No other pertinent information was discussed.

Personnel & Collective Bargaining Committee

Co-Chairs Alderpersons Mietzner & Holmes

Other Pertinent Information

No other pertinent information was discussed.

Adjournment

The motion to adjourn the meeting was made by Alderperson Mietzner and seconded by Alderperson Kinght. Upon the voice vote, the motion carried. The Committee of the Whole Meeting held on May 14, 2024, adjourned at 6:42 p.m.

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