Will County Gazette

Village of Romeoville Village Board met May 1.

Here are the minutes provided by the board:

1. CALL TO ORDER-Roll Call

Present 6 - Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, Trustee Ken Griffin, Trustee Linda Palmiter, and Trustee Lourdes Aguirre

Absent 1 - Trustee Jose Chavez

2. POSTING OF COLORS-PLEDGE OF ALLEGIANCE

3. ITEMS FOR DISCUSSION

24-3297 A Presentation Honoring Gold Award Girl Scouts

Mayor Noak recognized Gold Award Girl Scout recipient, Maddie Cyranek, and presented her with a plaque in recognition of her accomplishment.

Maddie explained that her project entailed creating a new club at PEHS that focuses on women empowerment. Mayor Noak congratulated her on her Girl Scout Gold Award and pledged $250 to her school to keep her club going.

24-3298 Consultant Update- Grocer Study

Josh Potter, Community Development Director, introduced Mike Mallon who was hired to conduct a grocer market analysis for the Village of Romeoville.

Mr. Mallon thanked the board for the opportunity to share his findings in bringing additional grocery stores to Romeoville. Mr. Mallon gave a brief presentation on the steps completed within the last two years including a grocer feasibility study and implementation plan. Two market areas were studied which were the Route 53 and Weber Road corridors. Letters of intent were negotiated, the Village worked through incentives, and aggressively tried to bring a grocer to the Village. After an extensive process, Mr. Mallon explained he was disappointed to share that the efforts were unsuccessful. While options are exhausted at this time, given the current changes in the grocery sector and residential growth within the Village, we should revisit the market in the next 18-24 months.

Mayor Noak thanked Mike for being a great partner on this. The Village explored 38 viable store options.

Mrs. Caldwell explained that the village was very aggressive with offering incentives and to competition. If a grocery store is not a preferred use at the old Dominic's site, the Village is exploring other options that would benefit the community.

Trustee Palmiter commented that she isn't surprised by these findings and everyone is disappointed by it. Brick and mortar isn't going well and until it changes I don't see a lot of opportunities.

Mayor Noak commented that we will keep pursuing and trying to work on the things that make the market a more desirable market.

Trustee Richards commented that he liked the update and its good for the public to see as it takes a lot to get a retailer. We cannot make them come and they have to want to be here at this point in time. A lot of time and effort has been put in.

Mayor Noak commented that we have never told a grocery store no. ORD24-1914 An Ordinance Adopting Amendments to Chapter 42A

(Administrative Adjudication) and Chapter 151 (Property

Maintenance Code) of the Village Code of Ordinances

Sponsors: Rich Vogel

Rich Vogel, Village Attorney, explained that commercial code enforcement was originally handled through the Community Development department but after internal thinking it was determined that this role be transferred to the Fire Prevention Bureau as their codes are similar and its a good opportunity to get the Fire Prevention Bureau involved in commercial code enforcement from the fire and life safety codes, property maintenance codes, and zoning enforcement.

RES24-3788 A Resolution to Approve an Amendment to the Professional Service Agreement Proposal from Hitchcock Design Group for Romeo Crossing Phase III

Sponsors: Kelly Rajzer

Kelly Rajzer, Parks and Recreation Director, explained that they are requesting an amendment to the proposal from Hitchcock Design Group for Romeo Crossing Phase III. Phase III consists of installing the adaptive sports field, inclusive playground, fitness challenge course, music play area, restroom building, shelter, baggo set, furniture, signage, and butterfly garden. The addendum to this agreement includes adding design and documentation for the area of full parking lot build out including survey, civil, electrical, and landscape architecture services. Part of this project is offset by the OSLAD grant.

Mayor Noak commented that it is looking beautiful out there. Phase I and II, including the dog park, 36 parking stalls, and the hill should be completed by June.

Ms. Rajzer also mentioned that after the completion of Phase III, we will receive $300,000 from NWCSRA for 10 years after that we will get toward this project.

Trustee Palmiter commented that it is an amazing project.

RES24-3789 A Resolution Authorizing an Agreement with Livebarn, Inc.

Sponsors: Kelly Rajzer

Ms. Rajzer explained that the proposed agreement gives Livebarn Inc. the exclusive right to produce live remote boardcasts of sporting events conducted at the Athletic and Event Center for an initial term of 6 years and the Village will receive 30% of the subscription revenues for general Livebarn subscriptions (less a $600 deduction for internet service costs paid by Livebarn), 5% per pay per view revenue for streaming tournaments conducted by third parties.

RES24-3784 A Resolution to Approve a Task Order from Strand Engineering for the Planning and Design Services for the Lake Water Supply Modifications

Sponsors: Chris Drey

Chris Drey, Public Works Director, introduced Chris Ulm from Strand Engineering who gave a brief presentation on the Lukancic Lake Michigan Pump Station. Two contracts were presented to the board; one to construct storage tanks on the site and the second to construct the pumping station.

Mayor Noak commented that these are not high elevated tanks and will be similar in style to the tanks off Airport Road.

RES24-3780 A Resolution to Waive the Bid Process and Enter into a Professional Service Contract with Applied Research Associates to perform Pavement Condition Surveys

Sponsors: Chris Drey

Mr. Drey explained that this is a service that was used in 2018 to identify what the road conditions are. Trucks will be deployed to go out and will report on our road conditions. We try to keep our roads in fair condition so that they will not require more maintenance than what is necessary. Mr. Drey also brought up a chart showing road ratings and the reason we crack seal is to keep our PCI rating as high as it can be.

Mayor Noak commented that is good to remind our residents that the way the roads are selected isn't by our team but through a method and process that involves this data to determine it. It is done professionally to get the maximum lifespan out of the roads.

Trustee Griffin asked if this truck will be riding around the roads in the Village this summer. Mr. Drey responded yes, should the board approve this a schedule will be sent out so residents are aware.

RES24-3785 A Resolution to Waive the Bid Process, Accept the Lowest Proposal, and Enter into a Contract for the 2024 Hot-Mix Asphalt Program

Sponsors: Chris Drey

Mr. Drey explained that the Village will work with Orange Crush for our internal projects. A map was shown with colors depicting the anticipated roadway projects for 2024/2025.

RES24-3786 A Resolution to Approve the Extension of the Concrete Repair Program with Builders Concrete

Sponsors: Chris Drey

Mr. Drey explained that when the village does resurfacing projects we also need to utilize a concrete company. Included in this contract is our ADA program.

Mayor Noak commented that we need to stay on top of our concrete contractors as there have been concerns in the past.

RES24-3787 A Resolution to Waive the Bid Process, Accept the Lowest Proposal, and Enter into a Contract for the 2024 Subdivision Resurfacing Project

Sponsors: Chris Drey

Mr. Drey explained that this is for our in-house resurfacing. A chart was displayed showing different locations of resurfacing.

4. ADJOURNMENT

A motion was made by Trustee Clancy, seconded by Trustee Griffin, that this Meeting be Adjourned at 6:44 PM. The motion carried by a unanimous vote.

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