Will County Gazette

Will County Board Capital Improvements & IT Committee met Nov. 7.

Here are the minutes provided by the committee:

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE TO THE FLAG

Mr. Van Duyne led the Pledge of Allegiance to the Flag.

III. ROLL CALL

Chair Meta Mueller called the meeting to order at 10:34 AM

Attendee Name	Title	Status	Arrived
Meta Mueller	Chair	Present
Annette Parker	Vice-Chair	Present
Daniel J. Butler	Member	Present
Natalie Coleman	Member	Present
Joe VanDuyne	Member	Present

Present from the State's Attorney's Office: M. Guzman, and M. Tatroe

Also Present: Chair Ogalla, S. Balich, and K. Fladhammer

IV. APPROVAL OF MINUTES

1. WC Capital Improvements & IT Committee - Regular Meeting - Sep 5, 2023 10:00 AM

RESULT: APPROVED [UNANIMOUS] MOVER: Joe VanDuyne, Member SECONDER: Natalie Coleman, Member AYES: Mueller, Parker, Butler, Coleman, VanDuyne

2. WC Capital Improvements & IT Committee - Regular Meeting - Oct 3, 2023 10:00 AM

RESULT: APPROVED [UNANIMOUS] MOVER: Annette Parker, Vice-Chair SECONDER: Natalie Coleman, Member AYES: Mueller, Parker, Butler, Coleman, VanDuyne

V. OLD BUSINESS

1. RNG Facility Construction Update/Financial Summary

(Gregory Komperda)

Mr. Komperda reviewed the Memo that was attached to the agenda on the RNG Facility Project.

Mr. Komperda stated we had a visit two weeks ago from HSP, which is one of our insurers for the plant, and they were very pleased with what they saw. They gave us good marks, and we should be good to go with our insurance for the site.

Ms. Mueller stated we are very close to completion of the project. The plan all along was once the plant was completed, it would move to the Finance Committee going forward.

Mr. Hartke stated with the two spread sheets that were attached, one has been stagnant over the last few meetings, there haven’t been any changes. If you look at the third column to the right, that is the obligated expenses outstanding. We have the construction, which was really the plant construction, we don’t expect any other invoices at all from that contractor, that has been closed out, so that $514 will not be extended. The pipeline construction, there is $37,000 remaining there is the grass that needs to be planted, so there could be a small amount coming out of there. There will be no other capital amount coming out of this project at all. The other spread sheet is four columns, which is essentially our operations revenue and expenditures since December 1st of last year. Our actual revenues have been about $5.8 million, and the expenditures $4.5 million, we do have a net income of approximately $1.2 million as of right now. The first year was expected to be our rockiest year as far as operations getting through bugs and different things here and there.

2. Facilities Update

(William Fern, Sr.)

Mr. Fern reviewed the presentation that was provided in the agenda. Ms. Coleman asked in July of next year what will the site look like.

Mr. Fern stated it will be a seeded park like setting, we are still debating on whether we are going to have an architectural perimeter fence.

Mr. Butler asked if you have had the opportunity to review the contract yourself. Mr. Fern replied yes, I was part of the vetting crew.

Mr. Butler said on the contract order it had the list the illegal loads, or the dirty and clean loads. Listing them separately I think there is a stipulation for the dirty loads to have an allowance set in the budget for $80,000.

Mr. Fern stated that is a plus or minus overage, we don’t anticipate getting that for the simple reason that the abatement was done on the primary. The part of the contract that will cover that is for the ballast, for the lighting, and things of that nature.

Mr. Butler asked if they have an allowance for the clean loads, is there a provision for change orders if it goes over a certain amount or is that all included.

Mr. Fern replied that is all included in the $80,000.

Mr. Butler stated in the memo the $80,000 was set up for the dirty loads, loads that were not considered able to dump. The question was were their provisions for the regular loads if it exceeded a certain dollar amount.

Mr. Fern replied I don’t believe so, without having the contract in front of me.

Mr. Butler said on the page for the documents that listed the allowances, there was a document number that was referenced, I could not find it in the document package. If you could look at that and get that page for me.

Mr. Fern confirmed yes, and this will be for the clean loads.

Mr. Butler replied yes.

Chair Ogalla said with the plan of what we are going to do; I would like to have some input as well as some of the County Board members might have some other ideas as well. I would like us to have some discussion on that subject.

Mr. Fern said we kind of left that open ended, with the contract as well as the fencing, things like style and type. We can have that conversation.

Ms. Mueller asked if we are moving the statues and the monuments.

Mr. Fern said they will be protected from the public, and we are going to have jersey barriers and scaffolding around them. We will provide photos as we move along to document what is being done. We are working with the commission for the Veteran’s Memorial. We are considering moving it across the street to the plaza of the new Court House, but that has not been finalized yet.

Chair Ogalla asked if there were any memorial plaques attached to the building or if they all been removed.

There was a brief discussion about which plaques the Chair was looking for, Mr. Fern advised they would investigate and let the committee know what was available.

Mr. Fern moved on with the presentation and discussed the Adult Detention center progress.

Mr. Van Duyne asked how many crew members will be working at that facility, and where they are going to park.

Mr. Fern said we think this be on a day-to-day basis on how they transport, they may park off site and carpool. There are roughly 30 crew members.

Mr. Van Duyne stated I happen to drive Route 53 every morning and I see the Sheriff’s trying to cross Route 53. All they have is a little stop sign in the middle of the road. I mentioned this to someone who works for the County a couple of years ago about getting a pedestrian flashing light for that area.

Mr. Fern stated that might be something that needs to be brought up with IDOT.

Mr. Fern continued with a review of the Children’s Advocacy Center renovations, stating August 23rd was when the design was completed and was awarded to Wight and Company back in October, and are looking at a November start date. The permit from Crest Hill in process and advised the committee members that the City of Crest Hill agreed to waive the permit fee, which is a $20,000 savings to the County. On November 9th the packages will be open for the Community Health Center that is located next to the Will County Health Department.

Mr. Fern reviewed the FEMA Funded Projects Update.

Ms. Fladhammer asked about the $500.000 appropriated for the County Office Building, of which the cost was $460,000, and confirmed that there was a balance of $40,000 remaining.

Mr. Fern stated that is correct, we did use a little bit of it because part of the scope didn’t include the back near the loading dock, so we are waiting for that to come in, there will be an adjustment there.

Ms. Fladhammer asked what about the loading dock for this building.

Mr. Fern stated the loading dock was sealed with new asphalt coating, on some of the perimeter cracks we used liquid epoxy. We are looking at the pedestrian ramp, it is in poor shape. We are considering an aluminum ramp over the existing concrete plank with a new set of rails, we are getting quotes on them as we speak. With the last two rains that we had, with the sealing that we did and the scoping of the sewers, there was no water infiltration.

Chair Ogalla asked with 9 Osgood Street are we going out to bid for the architect.

Mr. Fern stated there are some conversations going on now about what is going to happen there. We are still figuring out the layout of the building, and what the best use would be on the west end. We have other people looking at it, and we are working with a couple of agencies to see what the use is for sure.

Chair Ogalla said when you are at that point, please make sure it is put on the agenda.

Mr. Fern agreed to do so.

Mr. Fern reviewed the Snapshot of the Day in Facilities.

3. FEMA Funded Projects Update - Professional Services (ICT)

(Jason Donisch)

Mr. Donisch reviewed that the RFQ is out and published for the Website Consulting, it should be back within the next week, we will most likely be awarding that and get a start around the first of the budget year which is December 1st. I will be bringing back information on that soon.

4. FEMA Funded Projects Update - Capital Building and Building Supplies (Dave Tkac)

5. FEMA Funded Project Update - Software (HR)

(Regina Malone)

Mr. Mahoney stated our RFP for Payroll and HR software went out last week, we will be starting the process on selection and implementation beginning of January, February, and March. As most of you know there is a steering committee on that with other HR Departments and Elected Officials to help guide the process.

Chair Ogalla informed Mr. Mahoney that she would like a member or two of this Capital Improvements Committee to be a part of that, to review the different products that are being brought in.

Mr. Mahoney agreed to do so.

6. FEMA Funded Project Update - Software (Purchasing)

(Kevin Lynn)

Mr. Mahoney stated our Purchasing Department has selected contract tracking software and it has been finalized, implementation has not begun yet, after the first of the Budget Year is when we will be looking forward to implementation.

Chari Ogalla said with each of these items that we have, we have attributed a certain amount dollar amount, what that amount was, and what the actual number will be.

Mr. Mahoney said if my memory serves me right, it is $50,000 and I think it is coming into the high forties.

Chair Ogalla asked that we put that information into the report, so we have that information.

Mr. Mahoney stated we will do that for next month.

7. FEMA Funded Project Update - Software (Budget/Capital Planning) (Mike Mahoney)

Mr. Mahoney stated for the Budget and Capital Planning software, that has been purchased and that implementation will begin for the next Budget Year as well.

8. FEMA Funded Project Update - Professional Services (Finance)

(ReShawn Howard and Elaine Bottomley)

Mr. Mahoney said for Finance our RFP for our best practices facial policy that is currently being finalized and under review, I would expect that to be out within the next seven to ten days.

VI. OTHER OLD BUSINESS

VII. NEW BUSINESS

VIII. PUBLIC COMMENT

Ms. Coleman said for those of you who don't know, I am a Combat Veteran in the National Guard for the past 13-years and spent 15 months in Iraq. Veteran’s Day is Saturday and there is a breakfast at 310 N. Ottawa St. from 9:00 a.m. to 11:00 a.m. It is free for Veteran’s, their families, and Veteran Caregivers, we have slots for about 100 people. What will be different about this is we have a letter writing station, we will be writing letters to the Veteran’s at Sunny Hill Nursing Home, and Salem Village Nursing Home in Joliet. There will also be information about the new benefits for Veteran’s, their families, and many of the benefits are for the Veteran Caregivers. We will have an ROTC band out of Chicago preforming, and a Girl Scout Troop coming to perform the National Anthem. Will County is considered a Hidden Hero’s County, The Will County Veteran’s Assistants Commission will be there. I have an umbrella that I call “Collect with Coleman”, it is a way for me to stay engaged in the community. This is not a political event.

Mr. Fern said for the whole month of November, all ten stories of the Will County Court House in the evening will be adorned with green lights, also the County Office Building and Sunny Hill Nursing Home. It is called Operation Green Light.

Ms. Coleman added we are giving out green lights to the first 50 people to arrive, if anyone would like to donate to this event, please contact me.

IX. ANNOUNCEMENTS/REPORTS BY CHAIR

X. EXECUTIVE SESSION

XI. ADJOURNMENT

1. Motion to Adjourn @ 11:17 PM

RESULT: APPROVED [UNANIMOUS] MOVER: Joe VanDuyne, Member SECONDER: Natalie Coleman, Member AYES: Mueller, Parker, Butler, Coleman, VanDuyne

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