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Will County Gazette

Tuesday, December 24, 2024

City of Wilmington Committee of the Whole met Aug. 8

City of Wilmington Committee of the Whole met Aug. 8.

Here are the minutes provided by the committee:

Call to Order 

The Committee of the Whole meeting on August 8, 2023, was called to order at 5:30 p.m. by Mayor Dietz in the  Council Chamber of Wilmington City Hall.  

Roll Call  

Upon Roll Call by the Clerk the following members of the corporate authorities answered “Here” or “Present”: Alderpersons Present Kirwin, Jeffries, Knight, Vice, Mietzner, Holmes, Smith 

Alderperson Absent Allred 

Quorum 

There were sufficient members of the corporate authorities in attendance to constitute a quorum, so the meeting  was declared in order.  

Other Officials in Attendance 

Also, in attendance was the City Administrator Jeannine Smith, Finance Director Nancy Gross, Chief of Police  Adam Zink, Director of Public Works James Gretencord, ESDA Director Dennis Housman, Deputy City Clerk  Joie Ziller 

Approve Previous Meeting Minutes 

Alderperson Mietzner made a motion and Alderperson Kirwin seconded to approve the July 11, 2023 meeting  minutes and have them placed on file. Upon the voice vote, 7 yes, the motion carried. 

Public Comment 

No public comment was made.  

Mayor’s Report 

Mayor Dietz provided a recap on the delay for the road project. Construction will now begin August 14, 2023- starting with N. Water Street, Kahler Road (blacktop), Daniels Street and Kahler Road (tar & chip).  

Administrator’s Report 

Discussion and Direction to Place the Heritage Corridor Destinations Convention and Visitors Bureau  Invoice in the Amount of $5,000 on the 08-15-2023 City Council Agenda for Approval The Committee reviewed and discussed the memo included with the agenda packet. After their discussion, they  agreed to move this to the August 15th Council agenda for full approval. 

Discussion and Direction to Place the 2023 Powering Safe Communities Grant Acceptance Form on the  08-15-2023 City Council Agenda for Approval 

The Committee reviewed and discussed the memo included with the agenda packet. After their discussion, they  agreed to move this to the August 15th Council agenda for full approval. 

Discussion and Direction to Place the American Rescue Plan Intergovernmental Agreement Related to  the Subrecipient Grant for Dam Modifications with Will County on the 08-15-2023 City Council for  Approval  

The Committee reviewed and discussed the memo included with the agenda packet. After their discussion, they  agreed to move this to the August 15th Council agenda for full approval.

Discussion and Direction on RFQs Received for Comprehensive Plan and Master Parks Plan  The Committee reviewed the qualifications as received. After some discussion, their direction was that these be  discussed with the Planning & Zoning Commission, and from there the Commission can make their  recommendation to the Council.  

Route 66 National Historic Trail 

Administrator Smith informed the Committee that communities along and adjacent to Route 66 are writing  support letters to Congress to designate Route 66 a National Historic Trail to help preserve and promote the  route itself as well as increase economic opportunities. The Committee was in favor of the City also sending a  support letter.  

Building Inspector’s Report  

July Report 

The Committee reviewed the report as included in the agenda packet.  

Discussion and Direction Regarding 313 N. Main Street 

The Committee reviewed the letter included with the agenda packet and agreed that the property needs to be  maintained by a professional contractor. Once the contractor has completed services, the City will place a lien  on the property covering all costs the City paid to the contractor. The Committee was in favor of starting the  foreclosure process.    

Police & ESDA  

Co-Chairs Alderpersons Mietzner & Alderman Allred 

Chief of Police Monthly Summary Report 

Chief Zink briefed the Committee on the happenings within the department and addressed his report that was  included with the agenda packet.  

Discussion and Consideration to Purchase a Drone for the Police Department  Chief Zink provided a memo and quotes regarding the purchase of a drone. The Committee agreed with Chief  Zink’s recommendation and that this be placed on the August 15, 2023, City Council agenda for full approval.  

Director of ESDA Monthly Summary Report  

The Committee reviewed the ESDA Report as prepared by Director Housman. No further discussion was had regarding the report.  

Other Pertinent Information 

No other pertinent information was discussed.  

Ordinance & License Committee  

Co-Chairs Alderpersons Kirwin & Alderman Knight 

Discussion and Direction to Place Façade Improvement Program Grant Award to The Mar Theatre on the  08-15-2023 City Council Agenda  

The Committee reviewed the memo and application provided in the agenda packet. The Committee was in favor  of moving this to the August 15th Council meeting for a full vote.  

Discussion and Consideration to Approve the Ordinance Amending Section 74.02 Regarding the  Operation of Golf Carts Within the City 

The Committee reviewed the draft ordinance provided in the agenda packet. The Committee was in favor of  moving this ordinance to a Council meeting for a full vote. Mayor Dietz requested that this ordinance not be  passed until after the warning signs and markings of the crossings are complete. This ordinance will be placed  on a future Council agenda for approval. 

Discussion and Consideration to Amend Section 91.03, Nuisance Greenery  

The Committee reviewed the draft ordinance provided in the agenda packet. The Committee was in favor of  moving this ordinance to the August 15th Council meeting for a full vote. 

Discussion and Consideration to Amend Food Truck Permit Fee  

The Committee reviewed the spreadsheet with permit fees gathered from surrounding communities. The  Committee agreed that the annual fee should be $250.00 per year. A draft amending the ordinance will be  reviewed at the next Committee of the Whole meeting on September 12, 2023.  

Discussion and Consideration to Amend Section, 30.09, Compensation of Certain Officers and Officials  After some discussion by the Committee, it was suggested that the spreadsheet with salaries gathered from  surrounding communities be reviewed more closely and discussed at a future Committee meeting.  

Discussion and Consideration to Amend Section, 31.143, Compensation of Deputy City Clerk  After some discussion by the Committee, this was tabled to a future Committee meeting.  

Other Pertinent Information 

No other pertinent information was discussed.  

Buildings, Grounds, Parks, Health & Safety Committee 

Co-Chairs Alderpersons Jeffries & Alderman Smith  

Discussion and Consideration to Approve the Invoice in the Amount of $16,088 Submitted by A.R. Brown  Construction for the City Hall Rehab Project  

The Committee reviewed the quote as provided in the agenda packet. After some discussion, the Committee  agreed that this be placed on the August 15, 2023, City Council agenda for full approval.  

Other Pertinent Information 

No other pertinent information was discussed.  

Water, Sewer, Streets and Alleys Committee 

Co-Chairs Alderpersons Vice & Alderman Holmes  

Director of Public Works Monthly Summary Report 

The Committee reviewed Director Gretencord’s monthly report included in the agenda packet.

Discussion and Consideration to Approve the Wesa Automation Proposal for $20,312 to Reconfigure  and Install the SCADA Improvements to the North Island Lift Station  

The Committee reviewed the memo prepared by Director Gretencord regarding the North Island Lift Station. The  Committee agreed to move forward with accepting the proposal from Wesa Automation and move it to August  15, 2023, City Council agenda for full approval. 

Discussion and Consideration to Approve the Wesa Automation Proposal for $8,950 for Improvements  to the Riverwood Lift Station SCADA System  

The Committee reviewed the memo prepared by Director Gretencord regarding the Riverwood Lift Station. The  Committee agreed to move forward with accepting the proposal from Wesa Automation and move it to August  15, 2023, City Council agenda for full approval. 

Other Pertinent Information 

Alderperson Vice stated that the street name sign at Joliet and Lafayette are missing and also requested that the school zone speed limits signs on Main Street by St. Rose could be removed considering there is no school  at that location anymore. 

City Engineer Casey McCollum distributed three exhibits related to the Water Street parking markings. Once the  paving project is complete the Committee agreed that the markings be added to the street as rendered in exhibit  A.  

Personnel & Collective Bargaining Committee 

Co-Chairs Alderpersons Mietzner & Alderman Holmes 

Other Pertinent Information 

No other pertinent information was discussed.  

Adjournment 

The motion to adjourn the meeting was made by Alderperson Holmes and seconded by Alderperson Mietzner.  Upon the voice vote, the motion carried. The Committee of the Whole Meeting held on August 8, 2023,  adjourned at 7:28 p.m. 

https://www.wilmington-il.com/committeecommission 

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