City of Wilmington Committee of the Whole met April 11.
Here are the minutes provided by the committee:
Call to Order
The Committee of the Whole meeting on April 11, 2023 was called to order at 5:30 p.m. by Mayor Dietz in the Council Chamber of Wilmington City Hall.
Roll Call
Upon Roll Call by the Clerk the following members of the corporate authorities answered “Here” or “Present”: Aldermen Present Kirwin, Vice, Knight, Allred, Mietzner, Smith, Jeffries, Holmes
Quorum
There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order.
Other Officials in Attendance
Also, in attendance were the City Administrator Jeannine Smith, Finance Director Nancy Gross, Chief of Police Adam Zink, Public Works Director James Gretencord.
Approve Previous Meeting Minutes
Alderman Mietzner made a motion and Alderman Knight seconded to approve the March 14, 2023 meeting minutes and have them placed on file. Upon the voice vote, the motion carried.
Public Comment
No public comment was made.
Mayor’s Report
The Mayor’s Summer Youth Internship Program was discussed. The approval of this program will be on the next City Council for full approval.
Administrator’s Report
Consideration to Approve the Mad Bomber Fireworks Productions Agreement in the amount of $12,400 The Committee reviewed the agreement for fireworks for the Let Freedom Rock Celebration. After some discussion, the Committee agreed to move this to the April 25, 2023 City Council meeting for full approval.
Catfish Day Committee
Consideration to Approve the Mad Bomber Fireworks Productions Agreement in the amount of $6,000 The Committee reviewed the agreement for fireworks at the Catfhish Days Festival. After some discussion, the Committee agreed to move this to the April 25, 2023 City Council meeting for full approval.
Building Inspector’s Report
Nothing to report at this time.
Police & ESDA
Co-Chairs Alderman Mietzner & Alderman Allred
Chief of Police Monthly Summary Report
Deputy Chief Zink briefed the Committee on the happenings within the department and addressed his report that was included with the agenda packet.
Director of ESDA Monthly Summary Report
The Committee reviewed the ESDA Report that Director Housman distributed at the meeting. No further discussion was had regarding the report.
Request to Purchase 9 Radar Units
The Committee reviewed the three quotes as presented. After some discussion, the Committee agreed to move the Quote from Kustom Signals, Inc to Purchase of Nine Radar Units in the amount of $15,750 to the April 25, 2023 City Council meeting for full approval.
Request to Contract with Axon for Body-Worn Cameras in the amount of $18,576.08 per year plus a one time fee of $1,575
The Committee reviewed the quote as presented. After some discussion, the Committee agreed to move the Quote from Axon to the April 25, 2023 City Council meeting for full approval.
Request Authorizing Intergovernmental Agreement with Wilmington School District 209-U and SOWIC approving School Resource Officer
The Committee reviewed the IGA as presented. After some discussion, the Committee agreed to move the IGA approving the School Resource Officer to the April 25, 2023 City Council meeting for full approval.
Other Pertinent Information
No other pertinent information was discussed.
Ordinance & License Committee
Co-Chairs Alderman Kirwin & Alderman Knight
Authorize an Exemption of City Code 150.89, Recreational Vehicles
1299 Sunset Drive
The Committee reviewed the exemption from the residents listed above. After some discussion, the Committee agreed to grant the exemption and move this to the April 25, 2023 City Council meeting for full approval.
Other Pertinent Information
No other pertinent information was discussed.
Buildings, Grounds, Parks, Health & Safety Committee
Co-Chairs Alderman Jeffries & Alderman Smith
Authorization of Intergovernmental Agreement with the Will County Forest Preserve District to Apply for a Boat Access Area Development Grant
The Committee reviewed the IGA as presented. After some discussion, the Committee agreed to move the IGA with the Will County Forest Preserve District for boast access & launch in the North Island Park to the April 25, 2023 City Council meeting for full approval.
Other Pertinent Information
No other pertinent information was discussed.
Water, Sewer, Streets and Alleys Committee
Co-Chairs Alderman Vice & Alderman Holmes
Director of Public Works Monthly Summary Report
Director Gretencord briefed the Council on the monthly happenings within the department. This report was included in the agenda packet.
Approval of 301 N. First Street Sanitary Sewer Repair
The Committee reviewed the proposal for a sanitary sewer repair. The Committee agreed to move forward with this project and will vote on it at April 25, 2023, City Council meeting for full approval.
Consideration to Approve Payment of Work Order Software (Brightly) in the amount of $6,445.25 The Committee reviewed the quote as presented in the agenda packet. The Committee was in favor of moving this to the April 25, 2023 City Council agenda for full approval.
Adoption of an Ordinance Authorizing a CDL Training Reimbursement Agreement with AFSCME The Committee reviewed the draft agreement as presented in the agenda packet. The Committee was in favor of moving this to the April 25, 2023 City Council agenda for full approval.
Authorization to Purchase 6 Commercial Water Meters in the amount of $9,162.66 The Committee reviewed the quote as presented in the agenda packet. The Committee was in favor of moving this to the April 25, 2023 City Council agenda for full approval.
Authorization to Rent Compact Track Loader in the amount of $7,000
The Committee reviewed the quote as presented in the agenda packet. The Committee was in favor of moving this to the April 25, 2023 City Council agenda for full approval.
Authorization to Purchase 120 Tons of Hot Mix in the amount of $7,000
The Committee reviewed the quote as presented in the agenda packet. The Committee was in favor of moving this to the April 25, 2023 City Council agenda for full approval.
Other Pertinent Information
No other pertinent information was discussed.
Personnel & Collective Bargaining Committee
Co-Chairs Alderman Mietzner & Alderman Holmes
The City of Wilmington Hiring Process (Ald. Smith)
Administrator Smith explained the City’s hiring process.
Other Pertinent Information
No other pertinent information was discussed.
Adjournment
The motion to adjourn the meeting was made by Alderman Mietzner and seconded by Alderman Allred. Upon the voice vote, the motion carried. The Committee of the Whole Meeting held on April 11, 2023, adjourned at 7:09 p.m.
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