Will County Historic Preservation Commission met Dec. 4.
Here is the minutes provided by the commission:
1. CALL TO ORDER
Chairwoman Sandy Vasko called the meeting to order at 7:25 PM
| Attendee Name | Title | Status | Arrived |
| Curt Paddock | Present | ||
| Sandy Vasko | Chairwoman | Present | |
| Daniel Seggebruch | Vice-Chairman | Present | |
| Ann Marie Nagel | Secretary | Present | |
| Matt Galik | Absent | ||
| Judy Panozzo | Present | ||
| William McCollum | Present | ||
| John Kiefner | Present |
A quorum was present.
Also present were Colleen Novander from the Forest Preserve District of Will County, Phil Mock from the Will County State's Attorney's Office, Janine Farrell from the Will County Land Use Department, Lisa Napoles from the Will County Land Use Department, and Marguerite Kenny from the Will County Land Use Department.
3. APPROVAL OF AGENDA
Kiefner made a motion to approve the agenda. McCollum seconded the motion which was passed unanimously.
4. APPROVAL OF MINUTES
*For information about this agenda or if any ADA assistance is needed, please contact staff at the Will County Land Use Department at (815) 774-7902.
Will County, Illinois Posted: 1/13/2020 Page 1
Minutes Will County Historic Preservation Commission December 4, 2019
1. Historic Preservation Commission - Regular Meeting - Nov 6, 2019 7:00 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: John Kiefner
SECONDER: Daniel Seggebruch, Vice-Chairman
AYES: Paddock, Vasko, Seggebruch, Nagel, Panozzo, McCollum, Kiefner
ABSENT: Galik
5. PUBLIC COMMENTS
No public comments.
6. CHAIR'S REPORT
Chairwoman Vasko expressed that she was glad to see everyone and wished everyone a happy holiday.
7. STAFF'S REPORT
Farrell discussed that Lona Jakaitis, a County staff member and member of the local DAR chapter, has been working with her group to compile a time capsule for the new courthouse. Jakaitis asked if the Commission or any local museums have items to include inside the capsule. Vasko asked that Jakaitis contact her directly since the Will County Historical Society and Research Center may have an item to contribute.
8. OLD BUSINESS
A. Appropriations
Farrell informed the Commission that Land Use staff has begun to work on the Commission's FY2021 budget request using the listing of projects which was completed at the previous month's meeting. Staff met internally to discuss the requests first and recommends that the 1976 Preservation Plan be updated to include the proposed tourism related activities since the primary activities outlined in the Plan were surveying/inventorying, designation, and education. Staff will be arranging a meeting with the Chief of Staff and Finance staff to receive feedback on what documents and supplemental information they would like to see accompany the FY2021 budget request. The Commissioners expressed concern as to why this meeting was necessary at this point and why the Plan had to be updated to make a budget request. Farrell explained that the Commission is seeking to increase their appropriations exponentially so this meeting would provide a "heads-up" to those who make final adjustments to the budget before it is formally approved by the County Board. Paddock and Vasko stated that this list prepared at the last meeting was a "wish list" and staff should receive estimates on each item first then bring it back to the Commission for review so it may be pared down if necessary. Farrell misunderstood this list as the projects the Commission wishes to undertake and fund and was proceeding accordingly. Paddock stated that updating the Plan is a roadblock put up by Staff to push off the projects and that the justification for the Commission to undertake the activities is within the Ordinance. Paddock stated that having a meeting with the Chief of Staff at this time is not protocol and not part of the typical budget process. Vasko questioned why partners cannot be solicited for certain items like the State-wide conference. Farrell and Panozzo explained that the Commission would still need to front the costs and those other entities would have to receive budget approval as well from their respective Boards to undertake the activity. Vasko asked each of the Commissioners to provide a statement on this topic. Seggebruch asked if smaller conferences could be done now, like the one held several years ago at the Joliet Museum. Farrell explained yes, small workshops and conferences are within current Staff's capabilities to manage and if the conference is within the current budget, it could be done this fiscal year. Seggebruch stated the Commission should take baby steps and prove to the Board that the Commission can handle more projects and responsibilities before undertaking larger items like a regional or state wide conference. Seggebruch believes updating the Plan is necessary but does not want it hold up working on other projects. Kiefner questioned the real costs of a full time employee and estimated it to be $100,000, which is already over three times the ordinary budget request. Kiefner believes updating the Plan is necessary and should be added to the FY2021 request. Kiefner stated that the Commission should start out small and focus on having a dedicated staff member. Panozzo asked if the Board expects the Commission to make money. Farrell stated no, the Commission is a governmental body created to enforce and uphold the Preservation Ordinance and is not expected to make money. Nagel stated that if the Commission wants to undertake these proposed activities, that all of them need to put in more work and effort instead of leaving it to staff. Paddock stated that he would like to see cost estimates for this proposed list then have the ability to pare it down. Paddock stated that if staff is unable to do this, the Commission should form a subcommittee to work on these budget requests and prepare the estimates if they are able to. Paddock states that the emphasis on updating the Plan is a diversion. McCollum concurs with Seggebruch that the Commission should take baby steps. McCollum stated that the budget request should gradually be increased as the Commission proves it can handle more projects instead of jumping exponentially. Vasko concurred with Paddock that the list was a wish list and wants estimates for the items. Vasko rejects the idea of going to the Chief of Staff and supports the idea to create a subcommittee. Vasko believes that 15 minutes at a monthly meeting is not sufficient to investigate or discuss the budget. Vasko would like to have one or two more meetings to review the items and then create the budget request. Other Commissioners believed that the meeting with the Chief of Staff should still occur. They supported the notion to introduce the budget increase without providing hard figures or dollar amounts. The other Commissioners believed receiving feedback on what documents or supporting information should be included with the request is beneficial. Farrell was directed to proceed with the meeting.
Will County, Illinois Posted: 1/13/2020 Page 3
Minutes Will County Historic Preservation Commission December 4, 2019
1. Appropriations Update 12/4/2019
B. App Development
Farrell stated that approval was received to begin the app contractor procurement process. Farrell asked that if the Commissioners know of app development companies who may be interested, please send her the information. While the RFP/RFQ will be posted publicly and open to all, known companies may also be sent the solicitation directly. Vice-Chair Seggebruch will inquire into the company that created the Plainfield Historic Preservation Commission app and send along that information.
1. App Procurement Update
9. NEW BUSINESS
No new business.
10. COMMISSIONER DISCUSSION
No Commissioner discussion.
11. ANNOUNCEMENTS
No announcements.
12. ADJOURNMENT
Panozzo made a motion to adjourn at 8:14 p.m.
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