Village of Bolingbrook Board of Trustees met Sept. 26.
Here are the minutes provided by the board:
CALL TO ORDER:
The Regular Meeting of the Mayor and Board of Trustees of the Village of Bolingbrook was called to order at the hour of 7:30 p.m. on September 26, 2023, in Bolingbrook, Illinois, by Mayor Mary S. Alexander-Basta.
PLEDGE OF ALLEGIANCE:
Mayor Mary S. Alexander-Basta requested American Legion Jr. Vice Commander Eric Morris, to lead the Pledge of Allegiance.
ROLL CALL:
Village Clerk, Martha M. Barton, called the roll:
Present were: Mayor Mary S. Alexander-Basta, Trustees Michael T. Lawler, Michael J. Carpanzano, Jose Quintero, Jean M. Kelly and Maria A. Zarate
Absent: Trustee Troy J. Doris
Also present were: Village Clerk, Martha M. Barton; Village Attorney, Burt Odelson; Co-Administrators, Ken Teppel and Lucas Rickelman; Director of Public Works, Andres Orrego; Police Chief, Michael Rompa; and Fire Chief, Jeff LaJoie.
Absent: Finance Director, Rosa Cojulun; Chief Information Officer, James Farrell; and Director of Community Development, Matt Eastman.
JOURNAL OF PROCEEDINGS:
Motion Lawler, second Quintero to approve the minutes of the regular meeting of September 12, 2023, as submitted by the Village Clerk.
Voice vote. Motion carried.
APPROVAL OF AGENDA/ADDITIONS:
Village Attorney Odelson indicated that there were no additions or corrections to the Agenda.
Motion Carpanzano, second Zarate to approve the Agenda as presented.
Voice vote. Motion carried.
APPROVAL OF APPOINTMENTS and SWEARINGS-IN-BOARDS AND COMMISSIONS:
1. Arts Council Commission; New Appointments
Jessica Gaffney - Commissioner, Three Year Term
Leanora Moore - Commissioner, Three Year Term
Motion Lawler, second Kelly to approve the appointments.
Voice vote. Motion carried.
Mayor Basta swore in the two new commissioners.
REPORTS OF OFFICERS:
PROCLAMATIONS:
Citizens Against Abuse - October 2023, BPD Chaplain Rev. Elmer Harris accepting. It was mentioned that this is the 25th anniversary of this event, which was originally created by the late Deputy Mayor Leroy Brown.
PRESENTATIONS:
1. VFW Fire EMT of The Year 2022 - Tara Moser, Badge #7153
Presented by Commander Greg Palmer
40/8 Fireman of The Year 2022 - Tara Moser, Badge #7153
Presented by Commander Thomas Mlynek
American Legion Policeman of The Year 2022 Jon Moritz, Badge #1102
Presented by Jr. Vice Commander Eric Morris
PUBLIC COMMENTS:
None
BILL APPROVAL
Motion Carpanzano, second Quintero to approve expenditures submitted as:
Bill Listing A - Payables in the amount of $901,594.89
Bill Listing B Prepaids in the amount of $137,437.77
Total: $1,039,032.66
ROLL CALL:
Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
TAX RECEIPTS
July 2023 State Income Tax: $662,702.84 a 1.7% Increase from a Year Ago
June 2023 Sales Tax: $3,725,953.79 a 5.4% Decrease from a Year Ago
July 2023 Motor Fuel Tax: $263,807.78 a 5.4% Increase from a Year Ago
June 2023 State Administrative Fee: $30,474.70
RESOLUTIONS
23R-080
APPROVING PROPOSAL FROM EMCOR SERVICES TEAM MECHANICAL FOR REMOVAL AND REPLACEMENT OF HVAC ROOFTOP UNIT AT BOLINGBROOK GOLF CLUB 2001 RODEO DRIVE:
Motion Lawler, second Kelly to adopt a resolution approving proposal from EMCOR Services Team Mechanical for removal and replacement of HVAC Rooftop Unit at Bolingbrook Golf Club 2001 Rodeo Drive:
This is to replace HVAC at the Bolingbrook Golf Club. Current system is twenty plus years old, the system overheats, and the condenser has hail damage. New unit is energy efficient and comes with warranties. The cost is $41,758.00. Reviewed and approved by Public Services Committee
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
23R-081
APPROVING PROPOSAL FROM F.H. PASCHEN, S.N. NIELSON & ASSOCIATES LLC FOR REHAB OF THE BOLINGBROOK GOLF CLUB CART PATH, CLUBHOUSE PATIO, AND INSTALLATION OF TEMPORARY ACCESS ROAD - 2001 RODEO DRIVE:
Motion Kelly, second Carpanzano to adopt a resolution approving proposal from F.H. Paschen, S.N. Nielson & Associates LLC for rehab of the Bolingbrook Golf Club Cart Path, Clubhouse Patio, and installation of temporary access road - 2001 Rodeo Drive:
This is to improve the Bolingbrook Golf Club Cart Path. Current path is more than twenty years old. Clubhouse Patio is to be redone and extended. The cost of the cart path is $1,600,000.00, the cost of the Clubhouse Patio is $100,000.00, and the cost of the Temporary Access Road is $50,000.00 - Total is $1,750,000.00. Reviewed and approved by Public Services Committee.
Trustee Lawler commended the staff for providing a very clear understanding of the process. Administrator Rickleman indicated that the temporary path may not be needed; that they are seeking approval in advance so as not to have to impede the progress by having to come back for additional approval in the event that the temporary path is needed.
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
23R-082
APPROVING PROPOSAL FROM F. H. PASCHEN, S.N. NIELSEN & ASSOCIATES LLC FOR PAINTING OF FOYER AND FLOOR REPLACEMENT IN LOBBY ENTRANCE - BOLINGBROOK GOLF CLUB - 2001 RODEO DRIVE:
Motion Zarate, second Lawler to adopt a resolution approving proposal from F.H. Paschen, S. N. Nielsen & Associates LLC for painting of foyer and floor replacement in lobby entrance - Bolingbrook Golf Club - 2001 Rodeo Drive:
This is to paint the foyer entrance and replace the flooring in the lobby entrance of the Bolingbrook Gold Club. These two area locations have not been updated since the opening of the Golf Club. It will be competitively bid on through Job Order Contracting (JOC). This will cost $85,000.00. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
23R-083
APPROVING PROPOSAL FROM AMERICAN FLOOR COATINGS, FOR REPLACEMENT OF EPOXY FLOOR IN PUBLIC WORKS GARAGE 299 CANTERBURY LANE: Motion Quintero, second Kelly to adopt a resolution approving proposal from American Floor Coatings, for replacement of Epoxy Floor in Public Works Garage - 299 Canterbury Lane:
This is to replace the epoxy flooring in the Public Works Garage. The current garage flooring is original flooring and has had no repairs. The floor is peeling, cracking, has age-related wear, and has worn down to bare pavement in many areas. Without proper epoxy coating, salt will also continue to damage existing concrete flooring. Three proposals have been received. The approved capital purchase is a cost of $110,000.00, $35,000.00 under budgeted amount. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
23R-084
APPROVING PROPOSAL FROM DESITTER FLOORING, INC. FOR REPLACEMENT OF FLOORING IN ADMINISTRATION AREA AT PUBLIC WORKS FACILITY - 299 CANTERBURY LANE:
Motion Zarate, second Carpanzano to adopt a resolution approving proposal from DeSitter Flooring, Inc. for replacement of flooring in administration area at Public Works Facility - 299 Canterbury Lane:
This is to replace the flooring in the administration area at the Public Works Facility. The current vinyl composite tile is peeling, cracking, has age related wear, and is missing in some areas which can cause a safety issue. DeSitter Flooring, Inc. is the lowest union proposal and has done other flooring projects at Town Center. Three proposals have been received. The approved capital purchase is a cost of $39,552.74 and is $5,747.26 under budgeted amount. Reviewed and approved by Public Services Committee
Administrator Rickleman commented that this will also protect the existing underlying concrete from sustaining long-term damage.
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
23R-085
APPROVING PROPOSAL FROM HOMER TREE CARE, INC. FOR RESIDENTIAL BLOCK TREE TRIM:
Motion Lawler, second Carpanzano to adopt a resolution approving proposal from Homer Tree Care, Inc. for residential block tree trim:
Starting in 2018, Homer Tree Care Inc. has been performing the Village's annual block tree trimming program. This has been an extremely successful program. Homer has the ability to do up to an additional 2,000 trees compared to the 4,000 they have done in past years. The price per tree remains the same as in past years. The additional funds are available in the forestry budget. This is to approve Homer Tree Care, Inc.'s services for trees located on Village properties and parkways in residential areas. Services will include general tree pruning of approximately 6,000 trees, which will provide clearance for street lighting, vehicles, and pedestrians. This will cost $375,000.00. Reviewed and approved by Public Services Committee
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
23R-086
APPROVING AMERICAN VETERAN INDUSTRIES, LLC AND J. HASSERT LANDSCAPING, INC. PROPOSALS FOR FALL TREE REPLACEMENTS: Motion Quintero, second Kelly to adopt a resolution approving American Veteran Industries, LLC and J. Hassert Landscaping, Inc. proposals for fall tree replacements:
This process entails replacing approximately 800 dead/diseased trees. Six requests for proposals were sent out and five were received. J. Hassert and American Veteran were the lowest quoted pricings at cost of $435.00 per tree. Reviewed and approved by Public Services Committee
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
23R-087
APPROVING A PURCHASE OF REPLACEMENT TRAFFIC CABINETS FROM TRAFFIC CONTROL CORPORATION:
Motion Kelly, second Lawler to adopt a resolution approving a purchase of replacement traffic cabinets from Traffic Control Corporation:
These are the units that are used for the operation of traffic signals. They will be kept it in stock in the event of a needed emergency replacement. The purchase includes all hardware. The cost per unit is $32,556.00. Reviewed and approved by Public Services Committee.
Administrator Rickleman commented that by having replacement cabinets in-house, they can be replaced immediately in the event that they are damaged by vehicular accident (the cost of which would be reimbursed by insurance).
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
23R-088
APPROVING ASSIGNMENT OF AGREEMENT WITH ESI CONSULTANTS, LTD., (17R- 011) FOR ENGINEERING SERVICES FOR PHASE 1 AND PHASE 2 ROADWAY IMPROVEMENTS KINGS ROAD FROM RODEO DRIVE TO REMINGTON BOULEVARD AND CHANGE ORDER (23R-006) TO GONZALEZ COMPANIES, LLC:
Motion Quintero, second Zarate to adopt a resolution approving assignment of agreement with ESI Consultants, LTD., (17R-011) for engineering services for phase 1 and phase 2 roadway improvements - Kings Road from Rodeo Drive to Remington Boulevard and change order (23R-006) to Gonzalez Companies, LLC:
This is to approve assignments of agreements with ESI Consultants for 2 roadway improvements. ESI Consultants, Ltd. was merged with Gonzalez Companies, LLC. There will be no change in terms of the contract or impact on cost and no change in staff that service this contract.
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
23R-089
APPROVING ASSIGNMENT OF RETIREMENT PLAN
ADVISORY CONSULTING
SERVICES AGREEMENT WITH MESIROW FINANCIAL INVESTMENT MANAGEMENT, INC. (23R-089) TO CREATIVE PLANNING, LLC: Motion Lawler, second Zarate to adopt resolution approving assignment of retirement plan. advisory consulting services agreement with Mesirow Financial Investment Management, Inc. (23R-089) to Creative Planning, LLC:
This is to approve assignment of agreement with Mesirow Financial to Creative Planning, LLC. This is regarding Village of Bolingbrook's 457 plan with Nationwide. Mesirow Financial Investment Management, Inc. is merging with Creative Planning Holdco, LLC. The Village's former retirement advisory services were through Mesirow Financial Investment Management, Inc. This will not affect the terms of original agreement, including fees or services.
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
ORDINANCES
23-032
APPROVING PLAT OF VACATION OF 10' PUBLIC UTILITY AND DRAINAGE EASEMENT BETWEEN LOT 22 AND 23 IN AMERICANA ESTATES, UNIT 1:
Motion Carpanzano, second Quintero to pass an ordinance approving Plat of Vacation of 10' Public Utility and Drainage Easements between lot 22 and 23 in Americana Estates, Unit 1:
Easement is no longer needed because one building is going to be erected on Lots 22 and 23, eliminating the need for drainage and sewer easement between the two Lots.
ROLL CALL: Yea 5 Carpanzano, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 1 Doris
Abstentions 0 None
Motion carried.
PUBLIC COMMENTS/QUESTIONS FROM THE AUDIENCE/PRESS: None
COMMENTS AND REPORTS:
MAYOR ALEXANDER-BASTA: Addressed a number of questions/issues:
Regarding the former Boston Market property, the owners are bringing a new concept, and due to a non-disclosure agreement, the Village cannot yet reveal what the new business will be. An announcement will be made as soon as possible.
Commended the public safety teams for their quick resolution of the shooting incident that occurred the previous week.
Commented that Code Enforcement is addressing issues regarding too many cars. being parked, as well as the disturbing the peace ordinance. Mentioned that code enforcement citations are not a revenue generator – it takes time and manpower to issue citations that the rules help us keep Bolingbrook beautiful.
Advised residents that the best way to address issues is to get accurate information and reach out directly to the appropriate Village department, not to rely on social media.
TRUSTEE LAWLER:
Reinforced that he can contact any Village staff member for help with issues, and that the best case is to reach out to the source when issues arise.
Announced that on October 13th the Village is hosting Harvest on the Hill, kicking off the Halloween Walk with the band "Don't Matter to Me" (rescheduled from earlier in the summer).
Mentioned that October is Suicide Prevention Month, suggested that we all keep an eye out for each other, and that there are resources such as NAMI available for those who are struggling.
TRUSTEE ZARATE:
Announced the Cheesy Pretzel 5k Run/One Mile Walk on Sunday, October 8th, benefiting Heart Haven Outreach.
TRUSTEE CARPANZANO:
Mentioned the Food Truck Rally to be held at Bolingbrook High School on Thursday, October 28th
Announced the monthly Blues Lab Jam Sessions to be held at Tailgaters beginning on the first Wednesday of October, sponsored by the Bolingbrook Arts Council.
TRUSTEE KELLY:
Congratulated and welcomed the new Commissioners.
Announced the Theatre on the Hill production of Beauty and the Beast, Oct. 6-8 at the Roger C. Claar Performing Arts Center.
TRUSTEE QUINTERO:
Echoed Mayor Mayor's comments regarding the outstanding job done by our public safety teams.
Announced Garba Night hosted by Sanskriti, Saturday, October 14th at Bolingbrook High School.
EXECUTIVE SESSION: None
ADJOURNMENT:
Motion Carpanzano, Quintero to adjourn the meeting.
Voice Vote. Motion carried and meeting adjourned at 8:25 p.m.
https://www.bolingbrook.com/vertical/sites/%7B55EB27CA-CA9F-40A5-A0EF-1E4EEF52F39E%7D/uploads/BD_Minutes_9.26.23.pdf
Alerts Sign-up