Village of Frankfort Village Board met April 4.
Here are the minutes provided by the board:
Mayor Keith Ogle called the regular meeting of the Frankfort Village Board to order at 7:01 P.M., at the Village Administration Building, 432 W. Nebraska Street, Frankfort, Illinois.
REQUEST FOR ELECTRONIC ATTENDANCE & PARTICIPATION
Village Clerk Katie Schubert reported she received an Electronic Attendance Request from Trustee Adam Borrelli to participate electronically at the April 4, 2022 regular meeting of the Village Board.
After being duly identified by image with audio capabilities on a video conference, Trustee Borrelli stated the reason for not being physically present was because of traveling for employment purposes.
ROLL CALL
Village Clerk Katie Schubert called the roll. In attendance were Mayor Keith Ogle, Clerk Katie Schubert, Trustees Margaret Farina, Michael Leddin, Jessica Petrow, Daniel Rossi, and Gene Savaria. Also in attendance were Attorney Hannah Lamore, Village Administrator Rob Piscia, Assistant Administrator John Burica, and Police Chief Leanne Chelepis. In attendance by means of video conference: Trustee Adam Borrelli.
Clerk Schubert noted a quorum of the public body was physically present.
PARTICIPATION BY BOARD MEMBER VIA ELECTRONIC CONFERENCING
Mayor Ogle entertained a motion from the floor to allow Trustee Borrelli to participate and vote by means of electronic conferencing.
Trustee Petrow made a motion (#1), seconded by Trustee Savaria, to approve participation and voting via electronic conferencing by Trustee Borrelli.
Clerk Schubert called the roll. Ayes: Trustees Farina, Leddin, Petrow, Rossi, and Savaria. Nays: None. The motion carried.
APPROVAL OF SPECIAL ORDERS - UNANIMOUS CONSENT AGENDA
All items on the Omnibus Agenda are considered to be routine in nature and are enacted in one motion. There is no separate discussion of these items unless a board member makes a request, in which event, the item will be removed from the Consent Agenda and will be considered separately.
A. Approval of Minutes
1. Regular Meeting (March 21, 2022)
B. Approval of Bills/Payroll - $376,260.15/$380,659.87
C. Plan Commission Report Summary
1. Quinlan Residence: 247 Hickory Street
a. Basement Area Variance-Ordinance
(Waive 1st and 2nd Readings)
Accept the Plan Commission recommendation, waive the First and Second Readings, and pass AN ORDINANCE (NO. 3350) GRANTING A BASEMENT AREA VARIATION FOR CERTAIN PROPERTY LOCATED WITHIN THE LIMITS OF THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS (QUINLAN RESIDENCE-247 HICKORY STREET) from Article 6, Section B, Part 2(1) of the Village of Frankfort Zoning Ordinance to reduce the required minimum basement size from 80 percent to 68.3 percent of the ground floor area of the first story, or 1,971.14 square feet instead of the required 2,308.8 square feet to the property located at 24 7 Hickory Street to accommodate the construction of a new one story home, in accordance with the reviewed plans, public testimony, and Findings of Fact.
b. Quinlan Subdivision - Final Plat Approval
Accept the Plan Commission recommendation and approve the Final Plat for the Quinlan Subdivision, consolidating Lots 45, 46, and the south half of Lot 47 in the McDonalds Subdivision, prepared by Ruettiger, Tonelli & Associates, Inc., dated 02.18.22, in accordance with the reviewed plans and subject to any necessary technical revisions prior to recording.
2. Gracepoint Ministries: 22660 S. Harlem A venue - Ordinances
a. Map Amendment from Agricultural District to Single Family Residential District
(Waive 1st and 2nd Readings)
Accept the Plan Commission recommendation, waive the First and Second Readings, and pass AN ORDINANCE (NO. 3351) GRANTING A ZONING MAP AMENDMENT (REZONING) TO CERTAIN PROPERTY LOCATED WITHIN THE LIMITS OF THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS (GRACEPOINT MINISTRIES - 22660 S. HARLEM A VENUE) from Agricultural District (AG) and Single Family Residential District (R
2) to Single Family Residential District (R-2) for the property located at 22660 S. Harlem Avenue, in accordance with the reviewed plans, public testimony, and Findings of Fact.
b. Special Use Permit for a Planned Unit Development
(Waive 1st and 2nd Readings)
Accept the Plan Commission recommendation, waive the First and Second Readings, and pass AN ORDINANCE (NO. 3352) GRANTING A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT (PUD) TO CERTAIN PROPERTY LOCATED WITHIN THE LIMITS OF THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS (GRACEPOINT MINISTRIES - 22660 S. HARLEM AVENUE), including an exception from Article 6, Section B, Part I of the Village of Frankfort Zoning Ordinance which requires a minimum 100-foot lot width standard, and from Article IX, Section 9.5 of the Village of Frankfort Land Subdivision Regulations, which requires lot dimensions to conform to the requirements of the Village of Frankfort Zoning Ordinance, to allow continuation of a lot which has zero street frontage, as well as any other dimensional exceptions as may be necessary, to accommodate a proposed religious retreat center, for the Gracepoint Ministries property, located at 22660 S. Harlem A venue, in accordance with the submitted plans, public testimony, and Findings of Fact, subject to the following conditions:
a. Subject to Village approval of the required final engineering plans for the proposed parking area;
b. Subject to Village approval of the required landscape plan/tree preservation plan;
c. Subject to preservation of the existing trees and vegetation around the perimeter of the property, specifically that all trees, except those within 100' of the three main buildings, shall not be removed unless they are dead or diseased;
d. Subject to Village approval of the required site lighting photometric plans for any proposed exterior lighting;
e. Subject to Cook County Department of Transportation and Highways approval of any necessary permits related to the driveway entrance on Harlem A venue;
f. The submitted Plat of Survey and Site Sketch Plan shall be the approved site plan for the Planned Unit Development;
g. There shall be no off-site parking.
Trustee Farina made a motion (#2), seconded by Trustee Rossi, to approve the Unanimous Consent Agenda.
Trustees Leddin, Petrow, and Savaria presented a brief overview of the consent agenda docket items under consideration for approval.
Mayor Ogle invited trustee comment on the consent agenda docket items prior to a vote being taken. None were forthcoming.
Clerk Schubert called the roll. Ayes: Trustees Borrelli, Farina, Leddin, Petrow, Rossi, and Savaria. Nays: None. The motion carried.
PLAN COMMISSION REPORT SUMMARY
A. Gale Residence Rear Yard Setback Variance: 19948 Lily Court - Ordinance
Trustee Rossi presented a brief overview of the Gale variation request. Applicant Patrick Gale proposes to construct an addition to the rear of his existing home for an unenclosed, roofed patio area and requests the approval of a rear yard setback variance from 30' to 14'3" to accommodate the proposed addition.
The Plan Commission reviewed the variance request at its March 24, 2022 Public Hearing on the project and forwarded a unanimous, unfavorable recommendation (0-5) to the Village Board.
Attorney Lamore reported the variation request will require an affirmative 2/3 vote of trustees for override of denial by the Plan Commission/Zoning Board of Appeals, noting Mayor Ogle would not vote on the matter.
Mayor Ogle invited comment on the item prior to a vote being taken.
Mr. Patrick Gale spoke before the Village Board and provided a project summary of his variation request, highlighting the reasons why he felt his property brought particular hardships. He then answered questions from members of the Village Board and provided additional measurement points and clarification for the total area of the proposed addition.
Village Board members asked staff for further clarification regarding regulations for accessory structures in comparison to the proposed addition. Staff member Director Mike Schwarz summarized the regulations for accessory structures, including size, height, and area, as well as the required minimum setback distance of 10 feet from the primary structure and at least 10 feet from any lot line.
Mayor Ogle called for a motion for the rear yard setback variance request.
Trustee Petrow made a motion (#3), seconded by Trustee Savaria, to waive the First and Second Readings, and pass an Ordinance granting a rear yard setback variance to certain property located within the limits of the Village of Frankfort, Will and Cook Counties, Illinois (Gale Residence - 19948 Lily Court), from 30 feet to 14 feet 3 inches to permit the construction of a rear yard addition to the existing home for an unenclosed, roofed patio area, in accordance with the reviewed plans, public testimony, and Findings of Fact.
Mayor Ogle asked if there were any additional comments prior to a vote being taken.
Trustee Farina asked about setback requirements for swimming pools and the process if the application is denied. Director Schwarz addressed the setback question, noting swimming pools are considered accessory structures and require a 10-foot setback. Attorney Lamore indicated that she would need to confirm the zoning ordinance for the review period for a variance. Director Schwarz stated that it was his understanding the applicant could refile an application if there were changes to the proposal. Administrator Piscia noted a trustee can bring a question again before the assembly to reconsider the vote or the applicant can submit a new application and go through the process again if there was new information.
Mayor Ogle reiterated that four affirmative votes are required for approval of the rear yard variation request and the Mayor does not vote in this particular instance.
Trustee Petrow shared that the Plan Commission recently spent a significant amount of time updating regulations for accessory structures and voiced her preference to remain consistent with these new standards.
Clerk Schubert called the roll. Ayes: Trustees Borrelli, Farina, and Leddin. Nays: Trustees Petrow, Rossi, and Savaria. The motion failed.
MAYOR'S REPORT
• Mayor Ogle invited residents and civic groups to participate in this year's Earth Day event scheduled for Saturday, April 23. He reported the Village will provide gloves, garbage bags, and a free t-shirt to all participants and the event will conclude with a volunteer lunch at the Utilities/Public Works facility, 524 Center Road.
• Mayor Ogle reported the Frankfort Country Market returns on Sunday, April 24, from 9:00 A.M. to 1:00 P .M. in downtown Frankfort.
• Mayor Ogle reported watennain replacement work in the Butternut Creek Subdivision is underway, noting the Village's commitment to invest in updating and repairing its infrastructure.
• Mayor Ogle announced the Village is now accepting applications for the Finance Committee. Residents who wish to serve on the committee are encouraged to do so. Applications are available at the Village Administration Building and on the Village website.
• Mayor Ogle reported four contract purchase proposals were publicly opened and read at the Committee of the Whole meeting held earlier this evening for Village-owned property located at 2 Smith Street. He noted the proposals will be available for public inspection on the Village's website within the next two days. He further noted the Village Board will discuss the proposals at the Committee of the Whole meeting on Wednesday, April 13.
• Mayor Ogle wished everyone a Happy Easter.
BOARD COMMENTS
Clerk Schubert officially welcomed her parents to Frankfort, who moved in last weekend and are already enjoying downtown Frankfort and looking forward to the Country Market starting at the end of the month.
Trustee Leddin extended happy birthday wishes to his granddaughter, who is turning one next week, and his sentiments were echoed by Trustee Savaria.
Trustee Farina had no comments.
Trustee Petrow commented on opportunities for residents to serve the community and was encouraged by residents' involvement and input.
Trustee Rossi encouraged residents to attend the Lincoln-Way High East Music Department's Fish Fry fundraiser on April 8 and 15, 2022, noting there will be many exciting performances from various L WE music groups.
Trustee Borrelli had n'O comments.
VILLAGE ADMINISTRATOR REPORT
Administrator Piscia reported the Village's branch collection program began today, noting only branches 1 inch in diameter or larger will be collected and smaller materials must be place in yard waste bags for collection by Nu Way.
POLICE DEPARTMENT REPORT
Chief Chelepis announced the "Seniors on Patrol" Program sponsored by the Frankfort Police Department begins in May. She provided a brief description of the program and encouraged older adults interested in volunteering to call the Police Department or email admin@frankfortil.org for more information. She also encouraged everyone to utilize the #9PM Routine, a nightly reminder to residents to verify all vehicles, residences, and garages are locked.
VILLAGE ATTORNEY'S REPORT
Village Attorney Lamore had no report.
OTHER BUSINESS
There were no other items of business for discussion.
PUBLIC COMMENT
No public comments were addressed to the Village Board.
ADJOURNMENT TO EXECUTIVE SESSION
Trustee Savaria made a motion (#4), seconded by Trustee Petrow, to adjourn to Executive Session pursuant to 5 ILCS 120/2(c)(l) and (2) to discuss personnel and collective negotiating matters.
Mayor Ogle invited comment on the matter prior to a vote being taken. No comments were forthcoming.
Clerk Schubert called the roll. Ayes: Trustees Borrelli, Farina, Leddin, Petrow, Rossi, and Savaria. Nays: None. The motion carried.
The Village Board adjourned to Executive Session at 7:49 P.M.
The Village Board came out of Executive Session at 8: 14 P .M. and resumed the regular board meeting.
Village Clerk Katie Schubert called the roll following the return to the regular board meeting. In attendance were Mayor Keith Ogle, Clerk Katie Schubert, Trustees Adam Borrelli (via electronic conferencing), Margaret Farina, Michael Leddin, Jessica Petrow, Daniel Rossi, and Gene Savaria. Also in attendance were Attorney Hannah Lamore, Village Administrator Rob Piscia, and Police Chief Leanne Chelepis.
No action was taken as a result of the Executive Session.
ADJOURNMENT
Hearing no further business, Trustee Farina made a motion (#5), seconded by Trustee Savaria, to adjourn the regular board meeting of Monday, April 4, 2022.
Clerk Schubert called the roll. Ayes: Trustees Borrelli, Farina, Leddin, Petrow, Rossi, and Savaria. Nays: None. The motion carried. The meeting adjourned at 8:16 P.M.
https://files4.1.revize.com/frankfortil/2022-04-04-vb-min.pdf
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