Village of Shorewood Village Board met May 12.
Here is the minutes provided by the board:
MAYOR RICHARD CHAPMAN CALLED TO ORDER THE REGULAR MEETING OF THE SHOREWOOD VILLAGE BOARD AT 7:00 P.M.
THE MEETING WAS CONDUCTED ELECTRONICALLY THROUGH A CONFERENCE CALL WHICH WAS AUTHORIZED BY GOVERNOR PRITZER VIA THE OPEN MEETINGS ACT Per Attorney Dave Silverman
ROLL CALL
After the Pledge of Allegiance to the Flag, the following answered to Roll Call: Mayor Richard Chapman, Trustees: Clarence DeBold, Anthony Luciano, Daniel Anderson, Stevan Brockman, Barbara Kirkland and Daniel Warren. Also present: Finance Director Anne Burkholder, Police Chief Aaron Klima, Economic Development Director Kelley Chrisse, Chief building Official John Komorowski, Attorney Dave Silverman, Bill Cerney, Bill McGowan, Derrow Beard, Village Administrator James Culotta and Bryan Welch ofChristopher Burke Engineering. The number present constitutes a quorum.
CITIZENS-
The pubic was invited to listen to the meeting and make comments, or email their comments to the Village him all prior to the meeting, but no one chose to do so. However, there was 3 citizens listening in.
CONSENT AGENDA
1. Approval of the regular meeting minutes of April 28, 2020
2. Approval of accounts payable in the amount of $ 598, 490. 33
3. Approval of payment in the amount of $42,442.63 to PT Ferro Construction Company for work completed on the 2019 MFT Street program improvements.
4. Approval of payment in the amount of$ 11, 055 to RJN Group for the 2020 Sewer Cleaning and Televising
5. Approval of payment in the amount of$27, 102.50 to RJN Group for the 2020 Sewer Rehabilitation Program
6. Approval of payment in the amount of$ 11, 095. 20 to John Deere Construction Retail Sales for a skid steer loader attachment.
Trustee Anderson made a motion to approve the Consent Agenda as amended Seconded by Trustee DeBold. Roll Call: Yeas: DeBold, Luciano, Warren, Anderson, Kirkland, and Brockman. Nays: None. Approved as amended. Motion Carried.
REPORTS AND COMMUNICATIONS-
Proclamations, comments etc. Mayor Chapman reported that Shorewood and other communities were unified with Will County. They discussed different approaches to reopening. In order to move into Phase 3 they also discussed separating from Cook County.
ORDER OF BUSINESS
1. Consideration for approval of Ordinance 20— 1970 Granting a Conditional Use for an Internet Auto Sales Facility at 207 Earl Rd. unit C in the Village of Shorewood, Will County, Illinois( Zero Auto Warehouse)
Trustee Brockman noted that Derrow Beard, who represents Zero Auto, came to the May 1 Planning and Zoning meeting for approval of a conditional use. There will be no alterations inside or outside. There was an 8/ 0 vote from the commissioners, to approve. At the public hearing no one from the public who spoke for or against.
Kelley Chrisse noted that Zero Auto would be using the far west space of 207 Earl, Unit C, with five offices and a showroom for 15 vehicles. They would be open from 11 AM to 6 PM Monday through Saturday. They would be employing no more than four people. No auto repair or car washing will take place at the site. The business will be selling passenger vehicles only. There will be overflow parking but not more than 30 vehicles total. There is also no outside storage. The vehicles will be such sold in an online auction therefore they will be minimum mobile activity such as test driving.
Trustee Anderson made the motion to approve Ordinance 20— 1970 Granting a Conditional Use for an Internet Auto Sales Facility at 207 Earl Rd. unit C in the Village of Shorewood Will County Illinois( Zero Auto Warehouse) and waive the second read. Seconded by Trustee Warren. Roll Call: Yeas: DeBold, Warren, Anderson, Luciano, Kirkland, and Brockman. Nays: None. Approved. Waived the 2nd Read. Motion carried.
2. Consideration for approval of Reappointments to the Planning and Zoning Commission for a two- year term Cheri Susner, Jim Relyea, Brad Brooks and Debbie Olson.
Trustee Brockman made mention of the fact that Cheri Susner and Brad Brooks have been on the Commission for 6 years, Debbie Olson 17 years and Jim Relyea 2l years. They have a lot of experience and they' ve done a great job. Trustee Warren concurred.
Trustee Brockman made the motion to Approve of the Reappointments to the Planning and Zoning Commission for a two-year term Cheri Susner, Jim Relyea Brad Brooks and Debbie Olson Seconded by Trustee Warren. Roll Call: Yeas: DeBold, Warren, Anderson, Luciano, Kirkland, and Brockman. Nays: None. Approved. Motion carried.
3. Consideration for approval ofResolution 20R-984 Authorizing the Execution of an Addendum to a Contract for Improvements to the Black Rd/ Shorewood Drive intersection.
Administrator Culotta reminded the board of the previous discussion of options available to the Village for the intersection improvement project. PT Ferro construction is being flexible and will allow the Village to postpone and extend the time of which to complete the project. The project would be started in the early Spring of 2021 and the completion date should be June 25, 2021.
Jim Culotta also expressed that the Village would save money by proceeding with the order of the Mast Arm. He has been told it' s approximately a five month lead time. Currently, the utilities are being relocated and that part of the project should be completing in approximately one month. Trustee Anderson asked ifany work would be done during the school year and Jim Culotta replied yes. He also noted that the intersection would be closed for approximately 10 days, during the school year.
Trustee Anderson made the motion to approve Resolution 20R-984 Authorizing the Execution of an Addendum to a Contract for Improvements to the Black Rd/ Shorewood Drive intersection. Seconded by Trustee Warren. Roll Call: Yeas: DeBold, Warren, Anderson, Luciano, Kirkland, and Brockman. Nays: None. Approved. Motion carried.
4. Consideration for approval of the Annual Appropriations Ordinance for the Village of Shorewood, Will County, Illinois, for the fiscal year beginning April 1, 2020 and ending March 31, 2021 ( First Read.)
And Burkholder, Finance Dir., stated that this was a housekeeping item. It gives the village spending authority. A public hearing is necessary so therefore at another meeting in June the 2"d Read will be on the agenda. The appropriation amount is 25% above the budgeted amount. The budget is used as a spending guide.
Item# 4 is tabled until public hearing and 2nd Read.
5. Consideration for approval of a Resolution Repealing Resolution number 20 R—981 and Resolution number 20 R— 982 and Providing Certain Relief from Water, Sewer and Refuse Charges.
Trustee Luciano brought forth the above Resolution, Repealing Resolution# 20 R— 981 and 20 R—982 to the Board for consideration. His main concern is that there are residents whose income has not been reduced by the pandemic. Being on unemployment doesn't mean you should receive relief in his view. As an example: someone could be earning$ 800 a week before Covid 19 and receive $275 in unemployment and$ 600 weekly stipend from the Federal Government which tallies $875. That is slightly more than when they were working before the Pandemic.
Trustee Luciano doesn't think the Board should use unemployment as criteria for relief from paying their water, sewer, and refuse bills so that only residents whose income is substantially reduced, get relief. He suggested that the residents verify their previous income, and the unemployment and stipend income they are receiving now, and attest to it in a letter to the Village Administrator, Jim Culotta. He believes this would simplify the process.
Trustee DeBold suggested that the new resolution has too many stipulations, including one that says no person is eligible for the waiver, if at the time of application, their gross income exceeds $ 60,000. Additionally, he mentioned that the Board had already established two programs and thinks those Resolutions should stand as they are. At this point in time, only 100 residents have applied for relief.
Trustee Warren agrees with Trustee DeBold that the new Resolution is too complicated and that the relief monies are ending soon anyway.
Trustee Luciano responded that he doesn't think it's proper for the Board to give monies in the form of relief to residents who don' t need it. He also would've preferred that his concerns would have been addressed in the first place, when the first two resolutions were discussed. He would have liked to amend the Resolutions at the beginning.
Trustee Kirkland also commented that she would have preferred to have tabled Resolution( 20R-981) so that clarification could have been provided to the Board at the first meeting regarding relief when it was brought before the Board. She felt some Board members were shut off from being heard.
Trustee Luciano made the motion to Repeal Resolution 20 R—981 and 20 R—982. After a reasonable amount of time, the motion failed, due to the fact that none of the trustees seconded his motion. Therefore, he withdrew the above-mentioned resolution, as no trustee provided a 2nd
6. Consideration for approval of the purchase of an Upgrade to our SCADA System from Metropolitan Pump Company.
Administrator Culotta informed the Board that the radio equipment was antiquated and good communication is necessary when the sewer system fails. $ 80,000 was set aside in the Capital Improvement Fund and only $17,433 was being used at this point. Cellular technology is more reliable than the radios currently being used.
Trustee Anderson asked Bill Cerney if he could provide background and age of the current system. Bill replied that 75% of the existing system is 17 years old. In his opinion, the Village definitely needs to upgrade. The radios are not available anymore and the cellular system is better for communication.
Trustee Anderson made the motion to purchase of an Upgrade to our SCADA System from Metropolitan PumQ Company Seconded by Trustee Kirkland. Roll Call: Yeas: Warren, Anderson, Luciano, Kirkland, Anderson and Brockman. Nays: None. Approved. Motion carried.
7. Consideration for approval of the purchase of two 2021 Ford Explorer' s and a 2020 Ford F350 Super Duty Truck from Ron Tirapelli Ford
Jim Culotta noted that various equipment and vehicles in this fiscal year, had been budgeted at$ 497,000.00 for 2 Police cars and one truck for Public Works are at a cost of$125,582.44. Mr. Culotta suggested that the order replaced ASAP due to the Covid 19 delay.
Trustee DeBold asked if the vehicles were needed now. He feels the Board should wait and be financially responsible to the Village, due to Covid 19.He suggested the purchase is postponed for a month or two.
Trustee Anderson thinks they should keep the Police fleet up-to-date and also mentioned that the vehicles were budgeted items.
Trustee Luciano asked about the possibly just buying the two police cars at this point.
Trustee Warren suggested if they wait to purchase, the price could increase.
Trustee Anderson made the motion to Approve the purchase of two 2021 Ford Explorer' s and a 2020 Ford F350 Super Duty Truck from Ron Tirapelli Ford. Seconded by trustee Warren, Roll Call: Yeas: Warren Anderson Luciano and Brockman. Nays: DeBold and Kirkland. Approved. Motion carried.
8. Consideration for approval of Resolution 20 R— 985 instituting a Moratorium on the Enforcement of Certain Provisions of the Village of Shorewood Temporary Sign Regulations.
Kelley Chrisse and staff recommended that the Village Board approve temporary sign relief for small businesses until September 7, 2020. The eligible entities would be small businesses that have been classified as non-essential by the Governors order, small independently owned restaurants, and other retailers occupying spaces ofup to 7500 ft.2 in size are able to take advantage of the temporary sign relief.
Signs shall be placed on the subject property, provided that there is street frontage. For the properties without street frontage but located within a shopping center, signs may be placed off premises only on immediately adjacent properties within the same shopping center and only with adjacent property owner approval. Signs shall not be placed within the right- of-way, within the vision triangle taller than 36 inches in height and must be 3 feet from the property line. The Village retains the right to remove signs within the right-of-way and direct the removal of signs posing a risk to public safety. One temporary sign of up to 32 ft.2 shall be allowed for street frontage of the subject property or an adjacent property within a shopping center as identified above.
Only a banner, flat feather flag, portable sign or yard sign will be allowed. Any other types of temporary signage would be required to follow the zoning regulations, including obtaining a sign permit. Temporary signs installed by eligible entities that comply with the allowances above will be permitted to display the temporary sign through Labor Day, Monday, September 7, 2020. A sign permit will not be required by eligible entities to install a temporary sign that complies with the allowances above.
She also suggested that the Village eliminate permit fees for the temporary signage. The purpose of the temporary signage is to allow businesses to gain exposure as they begin to re-open their businesses. Sign approval is not necessary, but Kelly will keep the businesses abreast of signage rules and provide guidance.
Trustee Anderson made the motion to approve Resolution 20 R— 985 instituting a Moratorium on the Enforcement ofCertain Provisions of the Village of Shorewood Temporary Sign_Regulations Seconded by Trustee DeBold_Roll Call: Yeas: DeBold, Warren, Anderson, Luciano, Kirkland, and Brockman. Nays: None. Approved. Motion carried.
REPORTS
Trustee Anderson-
PW update 4/28/2020
Due to social distancing limited crews have been working doing street sweeping and mulching. Ditch cleaning, mowing, and laying down ofRip Rap are being done by Public Works
Trustee Brockman
The next P & Z meeting is tentatively June 3, 2020,at 7:00 in the Village Board Room. There were two items on the agenda. A conditional use at 301 Amendodge for truck and trailer repair by Onsite Truck and Trailer Repair
Zero Auto Sales at 207 Earl, asked for conditional use for indoor sales for their Internet auto sales. At the last meeting, the petitioner for Onsite was granted a 30 day extension for 301 Amendodge. He complimented Kelley and Natalie for their work on conference call meetings
Trustee Kirkland
Parks and Recreation Update for April 28, 2020
The parks and playgrounds remain closed as order by Gov. Pritzker.
The playground equipment is off limits.
You can apply for summer programs digitally on the Village website
Upcoming Events
Trustee Luciano The Citizens Advisory Committee meeting for May 27, 2020 has been canceled, due to the Governor' s restrictions. Since the CAC doesn' t meet over the summer the next meeting will be in the fall of 2020. T
rustee Luciano commented that committee members are making masks.
EXECUTIVE SESSION- Personnel, to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. Mayor Chapman noted that no action would be taken at executive session.
Trustee Warren made a motion to go into executive session Seconded by Trustee Luciano. Roll Call: Yeas: DeBold, Luciano, Warren Anderson, Kirkland, and Brockman. Nays: None. Approved. Motion Carried. 8: 25 P. M.
ADJOURNMENT Trustee Anderson made a motion to adjourn from the regular meeting and the executive session Seconded by Trustee Warren. Roll Call: Yeas: DeBold, Luciano, Warren Anderson, Kirkland, and Brockman. Nays: None. Approved. Motion Carried. 8: 37 P.M.
http://vil.shorewood.il.us/Events/Agenda.aspx?meeting_category=1EASE ON
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