Will County Executive Committee met Feb. 6.
Here is the minutes provided by the committee:
I. CALL TO ORDER/ ROLL CALL
Chair Denise E. Winfrey called the meeting to order at 10:42 AM
| Attendee Name | Title | Status | Arrived |
| Denise E. Winfrey | Chair | Present | |
| Mark Ferry | Vice Chair | Present | |
| Herbert Brooks Jr. | Member | Present | |
| Mike Fricilone | Member | Present | |
| Donald Gould | Member | Present | |
| Kenneth E. Harris | Member | Present | |
| Tyler Marcum | Member | Present | |
| Jim Moustis | Member | Present | |
| Judy Ogalla | Member | Present | |
| Jacqueline Traynere | Member | Present | |
| Joe VanDuyne | Member | Prese |
Present from State's Attorney's Office: K. Meyers.
II. PLEDGE OF ALLEGIANCE TO THE FLAG
Mr. Harris led the Pledge of Allegiance to the Flag.
III. APPROVAL OF MINUTES
1. WC Executive Committee - Board Agenda Setting Meeting - Jan 9, 2020 10:00 AM
RESULT: APPROVED [UNANIMOUS]
MOVER: Mike Fricilone, Member
SECONDER: Tyler Marcum, Member
AYES: Winfrey, Ferry, Brooks Jr., Fricilone, Gould, Harris, Marcum, Moustis, Ogalla, Traynere, VanDuyne
2. Executive Committee Exec Session Minutes Jan. 9, 2020
(Minutes)
RESULT: APPROVED [UNANIMOUS]
MOVER: Jacqueline Traynere, Member
SECONDER: Mark Ferry, Vice Chair
AYES: Winfrey, Ferry, Brooks Jr., Fricilone, Gould, Harris, Marcum, Moustis, Ogalla, Traynere, VanDuyne
IV. OLD BUSINESS
1. Repealing Ordinance #10-30, Amending Condition #15 of Siting Ordinance #99-72 for the Prairie View Recycling and Disposal Facility to Approve a Proposal submitted by Waste Management of Illinois Inc., with Certain Conditions Pertaining to Condition #15 of Siting Ordinance #99-72 - Tabled at Feb 13, 2020 Executive Comm
(Mary Tatroe)
Motion to Remove from Table
RESULT: APPROVED [UNANIMOUS]
MOVER: Mike Fricilone, Member
SECONDER: Tyler Marcum, Member
AYES: Winfrey, Ferry, Brooks Jr., Fricilone, Gould, Harris, Marcum, Moustis, Ogalla, Traynere, VanDuyne
Motion to Table
RESULT: APPROVED [UNANIMOUS]
MOVER: Mike Fricilone, Member
SECONDER: Jacqueline Traynere, Member
AYES: Winfrey, Ferry, Brooks Jr., Fricilone, Gould, Harris, Marcum, Moustis, Ogalla, Traynere, VanDuyne
V. OTHER OLD BUSINESS
VI. NEW BUSINESS
1. C-PACE Program Memorandum
(Christina Snitko, Brad Fletcher and Dean Olson)
Mr. Olson reviewed the updated Memo in the packet.
Ms. Snitko stated this has been a long process because legislation from the Illinois Finance Authority has changed. The purpose of this program is financing to do energy efficiency programs, with a loan paid back through property taxes, senior to mortgage. We plan to release the RFP for a program administrator on Monday. They are to plan to the program; show how they will execute it; work at stakeholder events and educate public and commercial business owners. They will provide program reports to show how successful we are and how much energy we are saving.
Mrs. Traynere asked how many years to pay this back?
Ms. Snitko replied up to 20 years.
Mr. Olson introduced Mr. Brad Fletcher of the Illinois Financing Authority who authored the legislation.
Mr. Fletcher replied the average pay back is 20 years. The bonding statute allows 40 years, but most lenders will not lend past 30 years. C-Pace in Illinois is commercial only. Thirty states have adopted enabling legislation; only three have done it with residential. There is strong pushback from mortgage holders and bankers’ association as it competes directly with HELOC.
Mr. Olson stated last month we were at a meeting in DuPage County where they had their first project. Kane County has this and Lake County will be approving it in the near future. Many counties are looking at this as a way to help their businesses save money and save energy.
Mr. Moustis asked is this a special real estate assessment that goes onto the property?
Mr. Fletcher responded there is a voluntary special assessment to secure the loan. Mr. Moustis stated who is involved with this besides the SOA?
Mrs. Johannsen replied the Treasurer’s Office is also involved. We passed a Resolution in the past eliminating special assessments.
Mr. Moustis asked have you been speaking with the other offices?
Ms. Snitko indicated they had all been part of the discussions.
Mr. Palmer stated part of the legislation changed because of input from the Will County Treasurer, Clerk and SOA. We did not want to launch the program and have it fall apart because of the mechanics here.
Mr. Fletcher stated a lot of the internal discussions spurred me to go to Springfield and rewrite the legislation top to bottom. Accordingly, we are seeing other counties take the step Will County will be taking. A list of other counties was given. We have closed transactions so we know this works. It is a great economic development tool. We are certainly at the beginning stages, but so far, so good.
Mr. Moustis asked are there any approvals necessary from the Board?
Mr. Olson answered you will have the program administrator to administer the program. There will be an Ordinance later in the year. There is a report they have to do which you will see and approve. If the Ordinance is approved this will launch in the fall.
Mr. Gould stated the Board and the County Treasurer did not want to collect SSA’s, they wanted the municipalities collect. There is a cost for the Treasurer to place a separate line item on the tax bills. This will create work for the Treasurer’s Office depending on the level of participation.
Mr. Olson stated they will be reimbursed for costs incurred.
Mrs. Traynere asked these businesses are participating with little to no upfront costs over the next 20 years; what is the interest rate? What are the fees? Are they better off doing this versus borrowing the money?
Mr. Fletcher replied the terms and conditions for the financing it will be different for each transaction. I have closed two deals so far; the first was $20 million and the second was over $19 million. The terms were between 20 and 25 years and the interest rate was fixed over the term at a rate of between 5% and 6%. These are taxable bonds, treated like a conventional loan. The hardest part of financing these energy efficient retrofits and water conservation measures is the repayment period. If you have a mortgage on a commercial property, the best lenders will only lend for up to 10 years. C-Pace attempts to solve that with longer term financing at a fixed rate so ideally your utility savings repay the cost of the improvements over the life of the loan.
Mr. Olsen added it also improves the property values.
Mr. Fletcher continued this is local economic development.
Mr. Moustis asked if someone defaults on their real estate taxes, does the bond holder have first claim on the property? Do they have a lien on the property or does it go to the tax sale?
Mr. Fletcher replied because C-Pace it is a special assessment, there is no acceleration; meaning if they default they do not come in and take the property. A special assessment can transfer from one property owner to the next. The lien is attached to the property. If you do not pay the special assessment, you have not paid your property taxes and then a tax sale would commence. The lien stays with the property until the next owner takes it over.
Mr. Moustis asked there is accumulating interest and an amortization; does the amount fluctuate year to year and do they have to report what it is?
Mr. Fletcher replied the amortization schedule is attached to the contract which is recorded with the lien at the Recorder’s Office. The statute stipulates 1.5% per month which is the same as delinquent property taxes.
Mrs. Traynere asked is there any sort of insurance program with this to ensure their bond will be paid in the event they default?
Mr. Fletcher responded insurance is available, but not mandatory.
Mr. Gould asked for details on how the county is compensated.
Mr. Olson replied when their response to the RFP will show us how they are going to develop the program and how they will self-fund. We will work with them to make sure the Treasurer’s office is reimbursed for any additional expenses and time.
Mr. Gould clarified there is no set amount of percentage; it is does not go by a portion of the loan or a portion of the costs.
Mr. Fletcher stated my expectation is once the RFP is issued you will receive responses of the type of details to be negotiated. Each County is different. The revenue is derived at the closing of a transaction so the transaction fees are typically a percentage. Normally, you want the aggregate of those fees under 3% to maintain the affordability of the program. I believe the fees to the Treasurer’s Office will be quite de minimis and should not be a problem.
Mr. Fricilone asked is the RFT is for the administrator? Mr. Olson responded yes, they will be like a consultant.
Mr. Fletcher added they service the special assessment, market the program and operate it. It is a public/private partnership. They will work for you.
Mr. Olson stated if you do approve this in April, then the program would begin in October. Six months later, you will get a report showing all the fees in and out along with the deals done. They will give regular updates.
Mr. Palmer stated this process came from a municipality who asked if the County would be interested. We did not know a lot about it and decided to engage the Resource Recovery Division. A private company which is one of the potential administrators was a part of that discussion. Once we decided to go to a procurement process, we have stopped talked with the private sector and instead engaged IFA. IFA is a governmental agency, they are not a competitor, but they can help. We are doing this instead of 15 municipalities running their own program, to have one program in Will County run by Will County with one administrator. We can work with the IFA to give more attractive rates. It is not the County lending money, it is the other entities lending money. IFA can help because they are the only finance authority. The administrator will do a lot of the work. From a procurement standpoint, we are not talking to any potential bidders. The positive of the County leading with this is you don’t have multiple, duplicated systems, instead one centralized system. The big warehouses are an obvious target for retrofits. They can save money and it is a good for the environment; it is a win-win. These are the reasons we are working with IFA and we will have a program manager centralized with the County. Our staff will help, but the administrator is going to do a lot of the marketing, sales and legwork.
Mr. Fletcher stated my agency is to support the County, and also support your administrator as we are working with the administrators of other municipalities and counties. We have developed program documents to lower the startup costs of the program.
Mrs. Ogalla clarified the administrator will be a consultant and never a County employee.
Mr. Fletcher stated there are no costs to the County to have the vendor.
Mr. Tkac asked has the projected fluctuations in the long term commodity costs been factored into the financial modeling? How does that work? That will affect the bottom line.
Mr. Fletcher answered this is an underwriting question. The administrators will have books with useful life averages for various projects. They will likely do a weighted average maturity when they underwrite these loans and provide offers. It is an open market and property owners will pick what is best for them.
Mr. Moustis stated I am not going to support additional tax abatements on warehouses as currently written. We should ask Mr. Greuling to come in, rewrite it and give credit for doing renewable energy projects. Perhaps I could support abatements if they are environmental projects.
Mr. Fricilone added this is for retrofits and not for new buildings.
Mr. Olson indicated he had spoken with Mr. Greuling and he is excited about the program. He is part of the stakeholder group. We are going to send the RFQ out on Monday and we will have a list. Interviews will happen after the March 6th due date and we hope to bring you a contract in April.
VII. OTHER NEW BUSINESS
VIII. COMMITTEE ASSIGNMENT REQUESTS
A. Land Use & Development Committee
T. Marcum, Chair
1. Review Industrial Zoning Classifications
(Tyler Marcum)
2. Building Code Updates
(Tyler Marcum)
3. Will County Building Code Update
(Owen Needham)
4. Overturning the Decision of the Planning and Zoning Commission and Approving Appeal # APCD-20-001 by Anthony Rosa, Owner of Record, Lisa Anderson, Agent for Zoning Case #ZC-19-074, in Green Garden Township; Commonly Known as 8527 W. Dralle Road, Frankfort, IL, County Board District #2
(Janine Farrell)
5. Request for Refund of Fees for Chris Hovis, Zoning Case #ZC-19-079 for Pin #16-05-06-200-022-0000, Commonly Known as 16339 135th St., Lemont, IL, County Board District #7
(Janine Farrell)
B. Finance Committee
K. Harris, Chair
1. Discussion Re: Use of Special Funds
(Discussion)
2. Transferring Appropriations within Various County Budgets
(ReShawn Howard)
3. Authorizing County Executive to Execute Necessary Documents for Delinquent Tax Program
(Julie Shetina/Jen Alberico)
C. Public Works & Transportation Committee
J. VanDuyne, Chair
1. Designating Class II Truck Routes in Will County
(Jeff Ronaldson)
2. WCDOT Permit and Access Control Regulation Ordinance Rewrite – Draft for Review in March or April
(Jeff Ronaldson)
3. Transfer of Various Sections of Kankakee County Line Road with Kankakee County for Operational Efficiencies
(Jeff Ronaldson)
4. Confirming Award of Contract to Preform Traffic Control Systems, Ltd. ($1,100,044.50) Let on January 22, 2020 for the Countywide Striping, All County Board Districts
(Jeff Ronaldson)
5. Improvement by County Under the IL Highway Code for the Countywide Striping, All County Board Districts, using MFT Funds ($1,300,000.00)
(Jeff Ronaldson)
6. Confirming Award of Contract to Austin Tyler Construction Inc. ($4,740,634.42), let on February 11, 2020, Briggs Street (CH 54) from I-80 Westbound Ramps North to Washington Street, County Board District #8 (Jeff Ronaldson)
7. Improvement by County under the IL Highway Code for the Improvements on Briggs Street (CH 54) from I-80 Westbound Ramps North to Washington Street, County Board District #8, using MFT Funds ($5,000,000.00)
(Jeff Ronaldson)
8. Authorizing Amendment to the Professional Services Agreement for Supplemental Design Engineering Services Agreement with Willett, Hofmann & Associates Inc., at Cedar Road (CH 4) over Spring Creek, Previously Approved in Resolution #19-315 dated November 21, 2019, County Board Districts #7
(Jeff Ronaldson)
9. Authorizing an Agreement Between the County of Will and Enterprise TE Products Pipeline Company, LLC for Reimbursement for Relocating Facilities at Laraway Road (CH 74) from Stonebridge Drive to Cedar Road (CH 4), County Board District #12
(Jeff Ronaldson)
10. Authorizing an Intergovernmental Agreement with the City of Joliet for Improvements at the Intersection of Briggs Street (CH 54) and Washington Street, County Board District #8
(Jeff Ronaldson)
11. Authorizing an Intergovernmental Agreement Between the County Of Will and Bolingbrook Park District for Construction of Appurtenance Work within County Right-Of-Way, Various County Board Districts
(Jeff Ronaldson)
12. Authorizing Approval of the Establishment of Altered Speed Zone 255REV, County Board District #2
(Jeff Ronaldson)
13. Authorizing Approval of the Establishment of Altered Speed Zone 349REV, County Board District #2
(Jeff Ronaldson)
14. Authorizing Approval of Professional Services Agreement for Design Engineering Services (Phase I) with BLA Inc., for Manhattan-Monee Road (CH 6) from Center Road (CH 19) to the Monee Corp. Limits, Section 19- 00040-13-PV, County Board Districts #1 and #2
(Jeff Ronaldson)
15. Authorizing the Appropriation of MFT Funds ($2,019,802.00) for Design Engineering Services (Phase I) by County Under the IL Highway Code for Manhattan-Monee Road (CH 6) from Center Road (CH 19) to the Monee Corp. Limits, County Board Districts #1 and #2
(Jeff Ronaldson)
16. Authorizing Approval of Supplemental Professional Services Agreement for Design Engineering Services (Phase II) with Hutchison Engineering Inc. on Briggs Street (CH 54) from the I-80 Westbound Ramps North to Washington Street Section 17-00053-19-FP, County Board District #8
(Jeff Ronaldson)
17. Authorizing the Appropriation of MFT Funds ($15,000.00) for Supplemental Design Engineering Services (Phase II) by County Under the IL Highway Code for Briggs Street (CH 54) from I-80 Westbound Ramps North to Washington Street, County Board District #8
(Jeff Ronaldson)
18. Authorizing a Second Amendment to Intergovernmental Agreement for Engineering Services and Construction of Roadway Improvements and Traffic Signal Modifications at the Intersection with Weber Road and Gaskin Drive in the County of Will, County Board District #7
(Jeff Ronaldson)
19. Impacts of Illinois Capital Bill and Local Gas Tax on WCDOT FY2020-2025 TIP
(Jeff Ronaldson)
Judicial Committee
T. Marcum, Chair
Public Health & Safety Committee
D. Gould, Chair
Legislative & Policy Committee
J. Traynere, Chair
1. Legislative Notes
(Information)
Capital Improvements Committee
H. Brooks, Jr., Chair
H. Executive Committee
D. Winfrey, Chair
1. Authorizing the County Executive to Execute a Professional Services Agreement with EcoEngineers for Phases 3 and 4 of the Renewable Natural Gas (RNG) Facility Development at Prairie View Landfill
(Brad Pleima, EcoEngineers; Dean Olson)
2. Adoption Of Successor Collective Bargaining Agreement between the County Of Will, Will County Board Of Health and AFSCME 1028 for the Will County Health Department December 1, 2016 – November 30, 2021 (Susan Olenek)
3. Authorizing Contribution to United Way
(Melissa Johannsen)
4. Awarding Bid for Electronics Recycling
(Marta Keane)
5. Awarding Bid for Farm Lease for Agricultural Purposes on Approximately 49.78 Acres of County Landfill Property
(Dean Olson)
6. Authorizing the County Executive to Execute an Intergovernmental Agreement between the Village of Homer Glen and the County of Will for a One-Day Household Hazardous Waste Drop Off Event for 2020
(Dave Hartke)
7. Authorizing the County Executive to Execute an Intergovernmental Agreement between the City of Wilmington and the County of Will, Illinois for Electronics Recycling
(Marta Keane)
8. Authorizing the County Executive to Execute an Intergovernmental Agreement between Manhattan Township and the County of Will, Illinois for Electronics Recycling
(Marta Keane)
9. Authorizing the County Executive to Execute an Intergovernmental Agreement with the City of Joliet to Perform Water Meter Replacements for Properties in the Fairmont Subdivision
(Kathy Pecora)
10. Authorizing County Executive to Negotiate and Execute a Professional Services Agreement for 2020-2024 HUD Consolidated Plan and 2020 Action Plan.
(Martha Sojka)
IX. REPLACEMENT RECRUITING SUMMARY
X. REQUEST FOR STATE'S ATTORNEY'S OPINION
XI. ACCEPT COMMITTEE ASSIGNMENT REQUESTS
Ms. Winfrey asked to save space for two items, Channahon abatement and the Faircom Special Assessment.
Motion to Save Space on the Executive Agenda for Two Additional Assignments
RESULT: APPROVED [UNANIMOUS]
MOVER: Judy Ogalla, Member
SECONDER: Tyler Marcum, Member
AYES: Winfrey, Ferry, Brooks Jr., Fricilone, Gould, Harris, Marcum, Moustis, Ogalla, Traynere, VanDuyne
Motion to Accept Committee Assignment Requests as Amended
RESULT: APPROVED [UNANIMOUS]
MOVER: Tyler Marcum, Member
SECONDER: Jim Moustis, Member
AYES: Winfrey, Ferry, Brooks Jr., Fricilone, Gould, Harris, Marcum, Moustis, Ogalla, Traynere, VanDuyne
XII. PUBLIC COMMENTS
Mrs. Ogalla reviewed the Ad-Hoc IT Committee meeting and they are moving forward with the selection of the payroll portion. We will be having a meeting in the future to discussion how to move forward.
XIII. CHAIRMAN'S REPORT/ANNOUNCEMENTS
XIV. EXECUTIVE SESSION
XV. ADJOURNMENT
1. Motion to Adjourn at 11:11 AM
RESULT: APPROVED [UNANIMOUS]
MOVER: Mike Fricilone, Member
SECONDER: Jim Moustis, Member
AYES: Winfrey, Ferry, Brooks Jr., Fricilone, Gould, Harris, Marcum, Moustis, Ogalla, Traynere, VanDuyne
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