Village of Bolingbrook Board of Trustees Nov. 12.
Here is the minutes provided by the Board:
Call to Order:
The Regular Meeting of the Mayor and Board of Trustees of the Village of Bolingbrook was called to order at the hour of 8:00 p.m., November 12, 2019, in Bolingbrook, Illinois, by Mayor Roger C. Claar.
Pledge of Allegiance:
Mayor Roger C. Claar requested longtime resident Rich Salata to lead the pledge to the Flag. Rich Salata is the proud father of Anthony Salata. Anthony will be sworn in as a Bolingbrook Police Officer later in the agenda.
Roll Call:
Village Clerk, Carol S. Penning, called the roll:
Present were: Mayor Roger C. Claar, Trustees Maria A. Zarate, Michael T. Lawler, Mary Alexander Basta, Michael J. Carpanzano, Sheldon L. Watts, and Robert M. Jaskiewicz
Also present were:
Village Clerk – Carol S. Penning, Village Attorney - James Boan, Public Safety Director - Ken Teppel, Finance Director – Rosa Cojulun, Director of Public Services and Development - Lucas Rickelman, Deputy Police Chief - Michael Rompa and Deputy Fire Chief, Trinidad Garza
Absent: None
Representing the press: No press attended the meeting.
Journal of Proceedings:
Motion Basta, second Watts to approve the minutes of the regular meetings of October 8, 2019 and October 22, 2019 Village Board meetings as submitted by the Village Clerk.
Voice vote. Motion carried.
Approval of Agenda/Additions:
Jim Boan, Village Attorney indicated that he had no additions or deletions for the agenda.
Mayor Claar changed the order of the agenda to have the presentation of the annual Fire Prevention Poster Contest winners recognized first, so the children would be able to go home to do their homework and go to bed in a timely manner.
Motion Lawler, second Carpanzano to approve the agenda as amended.
Voice vote. Motion carried.
Approval of Appointments - Boards and Commissions:
Motion Basta, second Watts to approve the new appointments and reappointments to the following Commissions:
Plan Commission
New Appointment:
Inez Flores
Beautification Commission
Reappointment:
Barbara Ann Parker - Vice Chair
Fire and Police Board:
Reappointments:
Major Jones - Chair
Gretchen Schroeter – Vice-Chair
Sandra Baldassano - Commissioner
Ray Macri - Commissioner
Civic and Cultural Affairs and Parade Commission
New Appointment
TJ Girardier - Vice-Chair
Voice vote. Motion carried.
Reports of Officers:
Mayor Claar
Congratulated the Bolingbrook High School Raiders football team on winning their game 31 to 30 this past Saturday. He added that it was a very exciting game, which included two overtimes, and both teams scored touchdowns in the overtime period. It was down to Oswego. They had a choice to kick an extra point to tie it to go into a third overtime or go for it. They went for two and the Raiders held them, so Bolingbrook won 31 to 30. He thanked Bob Zalewski, owner of Tailgaters for feeding the team tomorrow evening with pizzas. Seventy-five football players are expected to consume between 35 and 45 pizzas. In addition, owner Jim McWelthy opened up Mistwood Golf dome on Route 53 for the team to practice because of the inclement weather. He thanked Jim for providing the facility.
Proclamations: None
Presentations:
Annual Fire Prevention Week Poster Winners
Mayor Claar and Jeff Lajoie, Bolingbrook Fire Marshal presented the poster winners with a certificate and a $25 gift card from Walmart. The gift cards were donated by the Bolingbrook Rotary Club. The Grand Prize winner received a bike donated by Walmart. The bike was presented by Fran, the Asset Protection Manager at Bolingbrook Walmart.
Jeff LaJoie explained that the Bolingbrook Fire Department has a fire prevention poster contest each year. Over 1,800 posters were received by the department and this year's theme was "Not Every Hero wears a Cape, Plan and Practice your Escape". Jeff explained that all the elementary school students in town submitted a poster. The Fire Department staff, along with their administrative assistants, judged the posters and then picked a winner from each school. Each winner received a ride to school in a fire truck. Lastly, Jeff added that the Fire Department has an awesome website if residents would like to learn more about fire prevention.
Grand Price Winners
1. Midwest Christian Montessori Kent Jensen
2. St. Dominic School Brianna Sanchez
3. John R. Tibbott School Michelle Garcia
4. Oak View School Zariya Khan
5. Wood View School Toni Alao
6. Jonas Salk School Jaeleen Sales
7. Jamie McGee School Divya Patel
8. Pioneer School Kameron Banks
9. Liberty School Evan Farber
Special Prize Winner
Jonas Salk School Teresa Lira
Promotions/Swearing In:
Mayor Claar Administered the Oath of Office to the Following Individuals:
Mayor Claar provided detailed information about each individual prior to being sworn in.
Police Department: Officer Anthony Salata - Badge #1222
Fire Department:
Firefighter/Paramedic Mark Lyman - Badge #7231
Firefighter/Paramedic Anthony DiNovo - Badge #7232
Firefighter/Paramedic Michael Johnson – Badge #7233
Firefighter/Paramedic Michael Lupo - Badge #7234
Also in attendance for the swearing in ceremony were:
Fire and Police Board Members: Major Jones, Chair; Gretchen Schroeter, Vice Chair; Sandra Baldassano; Kevin Johnson; Prem Lalvani, Ray Macri and Talat Rashid.
Mayor Claar Administered the Oath of Office to the Following Individuals:
Plan Commission
New Appointment: Inez Flores, Commissioner
Beautification Commission
Reappointment: Barbara Ann Parker, Vice Chair
Fire and Police Board:
Reappointments: Major Jones, Chair, Gretchen Schroeter, Vice-Chair, Sandra Baldassano, Ray Macri - Commissioner
Civic and Cultural Affairs and Parade Commission
New Appointment: TJ Girardier, Vice-Chair
Public Comments Regarding Items Before the Board This Evening: None
Bill Approval:
Motion Jaskiewicz, second Zarate to approve expenditures submitted as Bill Listing A - Payables in the amount of $479,391.91 and Bill Listing B - Pre-Paids in the amount of $748,317.84 totaling $1,227,709.75. (Copies were made available in the Finance Department and the Village Clerk's Office.)
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
Tax Receipts: None
Motions:
MOTION TO APPROVE FINAL BALANCING CHANGE ORDER FOR GLOBE CONSTRUCTION FOR THE 2019-2020 MFT SIDEWALK PROGRAM:
Motion Lawler, second Basta to accept a motion to approve the final balancing change order for Globe Construction for the 2019-2020 MFT Sidewalk program.
This motion approves a final balancing change order for the 2019-2020 MFT sidewalk program, Globe Construction had the original low bid and the contract was for $287,004.50. Additional sidewalk work was required due to the street resurfacing work. The change order is in the amount of $11,690.25, bringing the total contract to $298,694.25, which is $1,305,25 under budget.
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
MOTION TO ACCEPT THE FISCAL 2018-2019 ANNUAL FINANCIAL REPORT:
Motion Watts, second Carpanzano to accept a motion to accept the Fiscal 2018-2019 Annual Financial Report.
This motion accepts the Villages' 2018-2019 audit, which was prepared by BKD. Total assets of the Village are $596,784,932.00. The Village's General Fund balance increased from $64,133,892.00 to $70,066,085.00. Operating income for Clow Airport before depreciation was $37,512.00. Operating income before depreciation in the Westside Regional Stormwater Fund (Golf Course, Americana Estates and Stormwater) was $782,678.00. Upon acceptance, the audit will be submitted to the State and placed on the Village website. The Finance Committee has reviewed and recommends acceptance.
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
Resolutions:
Resolution 19R-056
APPROVING A CHANGE ORDER FOR THE UPCHURCH GROUP INC. FOR COMPLETION OF PHASE II DESIGN ENGINEERING OF RODEO AND KINGS ROAD ROUNDABOUT: Motion Basta, second Lawler to adopt a resolution approving a change order for the Upchurch Group Inc. for completion of phase Il design engineering of Rodeo and Kings Road roundabout.
The Resolution approves a Change Order in the amount of $40,109.98 for Phase ll engineering work on Rodeo Drive and Kings Road. The change order is the result of IDOT required changes, utility conflicts, construction staging and additional soil borings. The Upchurch Group has done the engineering and submitted the bill for the supplemental work.
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
Resolution 19R-057
APPROVING PURCHASE OF ROCK SALT PER THE STATE OF ILLINOIS JOINT PURCHASING 2019-2020 BULK ROCK SALT CONTRACT:
Motion Jaskiewicz, second Basta to adopt a resolution approving the purchase of rock salt per the State of Illinois Joint Purchasing 2019-2020 Bulk Rock Salt Contract.
This Resolution approves the purchase of bulk rock salt for winter road use. The purchase is through the State Joint Purchase Program, the price is $72.13 per ton. The purchase is for 6,200 tons. Total cost is $447,206.00, which is $3,294.00 under budget. Last year's price was $65.57 per ton. The Public Services Committee has reviewed and recommends approval..
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
Resolution 19R-058
ACCEPTING QUOTATION FROM METROPOLITAN PUMP FOR CONSTRUCTION MANAGEMENT SERVICES RE PURCHASE AND INSTALLATION OF A SEWAGE LIFT STATION PUMP AT LIFT STATION 13:
Motion Lawler, second Carpanzano to adopt a resolution accepting the quotation from metropolitan pump for Construction Management Services re purchase and installation of a Sewage Lift Station Pump at Lift Station 13.
This Resolution approves the emergency purchase of a replacement pump for a sanitary lift station. Lift station #13 is located west of Weber and north of Columbus Dr. The existing pump cannot be repaired. The replacement is from Metropolitan Pump in the amount of $21,731.00. Funds will come from the wastewater contingency account.
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
Ordinances:
PC 19.30
APPROVAL OF A SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT, BARBERS CORNER, 159 E. BOUGHTON ROAD, VERNON JACKSON, BARBERS CORNER, APPLICANT:
Motion Basta, second Carpanzano to accept a Plan Commission Report PC 19.30 for approval of a special use permit for a planned development, Barbers Corner, 159 E. Boughton Road, Vernon Jackson, Barbers Corner, applicant.
Voice vote. Motion carried.
Ordinance 19-082
APPROVING SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT FOR A BARBERSHOP ESTABLISHMENT (BARBERS CORNER) - 159 E. BOUGHTON ROAD:
Motion Jaskiewicz, second Watts to pass an ordinance approving a special use permit for a planned development for a barbershop establishment (Barbers Corner) - 159 E. Boughton Road. Le Boughton Rostaden Vernon Jackson would like to operate a barbershop in 1,161 square feet of tenant space at 159 E. Boughton Road (Bluebell Ridge Shopping Center). The property is zoned B-2 Community Non-sales tax generating businesses are required to obtain a Special Use Permit before locating in business-zoned districts. The Plan Commission has reviewed and recommends approval.
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
PC 19.33
APPROVAL OF A SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT, NAIL BAR, 161 E. BOUGHTON ROAD, ANTHONY NGUYEN; APPLICANT:
Motion Carpanzano, second Lawler to accept a Plan Commission Report PC 19.33 for approval of a special use permit for a planned development, Nail Bar, 161 E. Boughton Road, Anthony Nguyen; Applicant.
Voice vote. Motion carried.
Ordinance 19-083
APPROVING SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT FOR A NAIL SALON AND SPA ESTABLISHMENT (NAIL BAR) - 161 E. BOUGHTON ROAD:
Motion Zarate, second Basta to pass an ordinance approving a special use permit for a planned development for a nail salon and spa establishment (Nail Bar) – 161 E. Boughton Road.
Anthony Nguyen has applied for a Special Use Permit to operate a nail salon and spa in 1,645 square feet of tenant space at 161 E. Boughton Road in the Bluebell Ridge Shopping Center. The property is zoned B-2 Community Retail. Non-sales tax generating businesses are required to obtain a Special Use Permit to locate in business-zoned districts. The Plan Commission has reviewed and recommends approval.
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
Ordinance 19-084
APPROVING FINAL PLAT OF SUBDIVISION (LIBERTY GREEN SUBDIVISION PHASE 2):
Motion Watts, second Zarate to pass an ordinance approving a Final Plat of Subdivision (Liberty Green Subdivision Phase 2).
Liberty Green is a 50.87 acre, 155-unit subdivision located off Essington, west of the golf course. This Ordinance approves a final plat of Subdivision for Phase II (final phase) which contains 21.349 acres and is being sub-divided into 71 residential lots. Pulte Group (Rob Getz) is the applicant. The Plan Commission has reviewed and recommends approval.
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
Ordinance 19.085
APPROVING THE GRANT OF A PERMANENT EASEMENT ALONG WEBER ROAD SOUTH OF HASSERT BOULEVARD (PARK DISTRICT BIKE TRAIL):
Motion Lawler, second Zarate to pass an ordinance approving the grant of a permanent easement along Weber Road South of Hassert Boulevard (Park District Bike Trail).
This Ordinance approves a grant of easement to the Bolingbrook Park District. The easement is for a "bike trail" along the west side of Weber Road, south of Hassert Boulevard. The easement will provide access to the Lily Cache Sports Fields. The easement is for a strip of property 15 feet wide by 75 feet long. WeatherTech will be installing the bike path. The Park Board has already approved the easement. The Public Services Committee has reviewed and recommend approval.
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
NOTE: The Village initially adopted a "small cell” ordinance in 2017 (Ordinance 17-043). Subsequent to that, the legislature passed Statewide legislation tha and regulations. The "small celll legislation known as the “Small Wireless Facilities Deployment Act" allows cellular carriers to use local rights-of-way to install wireless facilities, Carriers also have the ability to attach their equipment to Village infrastructure (i.e. streetlights, traffic signals, etc.). Local permits, fees and requirements are all set by Statute. There are a few language items being refined and the Village is waiting for signed agreements; so passage of the next two Ordinances are being asked to be approved, "subject to attorney approval".
Ordinance 19-086
AUTHORIZING EXECUTION OF A MASTER POLE AGREEMENT BY AND BETWEEN NEW CINGULAR WIRELESS PCS, LLC D/B/A AT&T MOBILITY AND THE VILLAGE OF BOLINGBROOK (SUBJECT TO ATTORNEY APPROVAL):
Motion Lawler, second Carpanzano to pass an ordinance approving authorizing execution of a Master Pole Agreement by and between New Cingular Wireless PCS, LLC D/B/A AT&T Mobility and the Village of Bolingbrook (Subject to Attorney Approval).
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
Ordinance 19-087
AUTHORIZING EXECUTION OF A MASTER POLE ATTACHMENT AGREEMENT BY AND BETWEEN CHICAGO SMSA LIMITED PARTNERSHIP D/B/A VERIZON WIRELESS AND THE VILLAGE OF BOLINGBROOK (SUBJECT TO ATTORNEY APPROVAL):
Motion Basta, second Watts to pass an ordinance approving authorizing execution of a Master Pole Attachment Agreement by and between Chicago SMSA Limited Partnership D/B/A Verizon Wireless and the Village of Bolingbrook (Subject to Attorney Approval).
Roll Call: Yea 6 Zarate, Lawler, Basta, Watts, Carpanzano, Jaskiewicz
Nay 0 None
Absent 0 None
Motion carried
Questions from Audience/Press:
A resident inquired if the Fiscal 2018-2019 Annual Financial Report would be available online. Mayor Claar responded that since the Village Board approved it this evening it will be posted on line tomorrow for review by Bolingbrook residents.
The question was asked if the locations of the small cell towers would be made available to the public. Lucas Rickelman, Director of Public Services responded that once the permits are received he would be able to share the locations.
Trustee Comments and Reports:
Trustee Zarate
Encouraged residents to attend the Bolingbrook Community Chorus Winter Concert, which will be held on Sunday, December 1st at the Bolingbrook Community Center. This is a wonderful event. The chorus puts a lot of hard work into their concerts and this one will put you in the mood for Christmas. They do a great job and this is a free concert.
Trustee Lawler
Shared information on job opportunities if you would like to help the community and you own a truck that can fit a plow. The Village is looking for independent snowplow drivers for contract work; the rate is $95 an hour. You can find information about the requirements on the Village website at Bolingbrook.com or you can call Public Services directly at (630) 226-8800 to sign up and help your neighbors.
He provided information on Operation Christmas Bolingbrook, which starts its 46th year of service to area residents for those families in need over the Christmas holiday. They will occupy the Bolingbrook Performing Arts Center. You can sign up, come in and go shopping for your families Christmas items. Their goal is to help those families make it through the holiday. Not only with items, clothing and toys that are donated from around the community, but each family that makes an appointment can also receive two bags of groceries and a $10 gift card to a local store for their Christmas meal. They will be setting up next Monday through December 4th Appointments will be from December 5th through the 21st, 9:00 a.m. to 4:00 p.m. on weekdays and 9:00 a.m. to 2:00 p.m. on Saturdays. Hundreds of volunteers work hard to fulfill the needs of those families. He thanked them for their longtime service. Lastly, he added that Lee Bush, Jr., Chair of Operation Christmas Bolingbrook and several volunteers will be participating in Bridging the Gap. He encouraged residents to find out more about the volunteer group by watching Bolingbrook Channel 6TV.
Trustee Basta
Shared that SANTAS coming to town to Bolingbrook on December 8th, at Ashbury at Boughton Ridge. They will be hosting Brunch with Santa, which includes a full brunch, buffet, live holiday music and a visit with Santa. Adults get bottomless Mimosas. Seating is available at 10:00 a.m. or at noon. Reservations are required; please call (630) 783-6604. Santa will be visiting again at Ashbury at Boughton Ridge on Saturday December 14th at 10:00 a.m. Lastly, he will be visiting Bolingbrook Golf Club on December 21st 8:30 a.m. and 11:30 a.m. and reservations are required. Santa will be there and "craft for the kids" will also be available. Please contact the Bolingbrook Golf Club at (630) 771-9400 for more information. Enjoy the holidays with Santa.
Trustee Watts
Congratulated the new Police Officer and Firefighters that were sworn in this evening. It was great to see so many people that are Bolingbrook residents and that have ties and roots to the community. He wished them a safe, long and rewarding career serving our community. Congratulated everyone that was sworn in to serve on our commissions. Proved information on Thanksgiving events in the community as follows: Bolingbrook Christian Clergy Association will be hosting their annual Thanksgiving Community Service “Thankful for the Overflow" that is taking place on Tuesday, November 26th at New Hope Baptist Church. Next is a Thanksgiving dinner buffet taking place at the Bolingbrook Golf Club in the Reagan Grand Ballroom on Thursday, November 28th from 11:30 am to 4:00 p.m. Pricing is as follows: adults $40.95, children $20.95. There are also special member rates. Reservations are required. They will have carved turkey potatoes, mashed potatoes, salads, pastas, vegetables, a dessert bar and more. He announced that Village Hall will be closed Thursday and Friday to celebrate the Thanksgiving holiday. He wished everyone a Happy Thanksgiving.
Trustee Carpanzano
Announced that Saturday, November 16th is the annual tree lighting. The "Festival of Lights" at the Promenade Bolingbrook, Santa will be at this event and will also be at Bass Pro from 5:00 to 8:00 p.m. There are multiple performances on the stage and then the tree lighting is at 6:15 p.m. The tree lighting includes music and light show, 250,000 LEDs on a 60-foot tree. He reminded residents that this week, garbage and recycling are on your normal schedule. If you are ever curious what holidays are exempt, please visit the Village of Bolingbrook website at Bolingbrook.com - you can click the refuse tab and there is ample information on the Village website.
Trustee Jaskiewicz
As the Mayor mentioned earlier, the Bolingbrook High School team is in the playoffs. The team is doing quite well. Unfortunately, their game is the same Saturday as the Festival of Lights. He encouraged people to go and take part in these wonderful events. The Village commissions do a great job of putting the "Festival of Lights" together. He shared that he will not be there this Saturday as it is his granddaughter's birthday and she is turning seven. The weather is supposed to be ideal. It is going to be at least 20 to 30 degrees warmer than it is today, so it should be a good day.
Executive: None
Adjournment: Motion Basta, second Watts to adjourn the meeting. Voice vote. Motion carried and meeting adjourned at 9:10 p.m.
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