Joliet City Council met May 15.

By Lhalie Castillo

May 25, 2018

Here is the minutes provided by the Council:

Invocation: Pastor Matt Wolf, Cherry Hill Church of Christ, 2749 Lancaster Drive

Pledge To The Flag:

I. Roll Call:

Present: Mayor Robert O’Dekirk, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

Absent: None.

Also Present: City Manager David A. Hales, Corporation Counsel Martin Shanahan, Jr.

II. Presentation:

A. Star Wars Days – Joliet Public Library

Megan Millen, Executive Director - Joliet Public Library, invited everyone to attend and participate in their 9th Annual Star Wars Day on June 2, 2018.

III. Mayor:

A. Proclamations:

1. Proclamation Honoring JTHS Gold Special Olympic Basketball Team

Councilman Gerl read a Proclamation issued by Mayor O'Dekirk Honoring JTHS Gold Special Olympic Basketball Team

2. Proclamation Recognizing the Month of May 2018 as "Preservation Month"

Councilwoman Quillman read a Proclamation recognizing the month of May 2018 as Preservation Month.

Sara Stovall accepted and thanked the Mayor and Council for their recognition.

3. Proclamation Recognizing the Cathedral of Saint Raymond Nonnatus (604 North Raynor Avenue) for their Front Façade Restoration of the Neoclassical Style Cathedral of St. Raymond Church as One of the Award Winners for the 2018 Joliet Historic Preservation Award

Councilwoman Quillman read a Proclamation issued by Mayor O'Dekirk recognizing the Cathedral of Saint Raymond Nonnatus (604 North Raynor Avenue) for their Front Facade Restoration of the Neoclassical Style Cathedral of St. Raymond Church.

4. Proclamation Recognizing the Property Owners of 318 South Midland Avenue for their Interior Restoration of a 1924 Sears Model and Craftsman Style Bungalow as One of the Award Winners for the 2018 Joliet Historic Preservation Award

Councilman Quillman read a Proclamation issued by Mayor O'Dekirk Recognizing the Property Owners of 318 South Midland Avenue for their Interior Restoration of a 1924 Sears Model and Craftsman Style Bungalow.

Owner of 318 S. Midland Avenue Lindsey Daniels accepted and thanked the Mayor and Council for their recognition.

5. Proclamation Recognizing MyGrain Brewery for Their Adaptive Reuse of the Beaux Arts Style Joliet Union Station Located at 50 East Jefferson Street as One of the Award Winners for the 2018 Joliet Historic Preservation Award

Councilwoman Quillman read a Proclamation issued by Mayor O'Dekirk recognizing MyGrain Brewery for Their Adaptive Reuse of the Beaux Arts Style Joliet Union Station Located at 50 East Jefferson Street.

MyGrain Owner Vince Turrise accepted and thanked the Mayor and Council for their support and recognition.

6. Proclamation Recognizing the Property Owners of 310 Bridge Street for the Exterior Preservation of the Castellated Romanesque Style Sehring Mansion as One of the Award Winners for the 2018 Joliet Historic Preservation Award

Councilwoman Quillman read a Proclamation issued by Mayor O'Dekirk Recognizing the Property Owners of 310 Bridge Street for the Exterior Preservation of the Castellated Romanesque Style Sehring Mansion.

7. Proclamation Honoring the Volunteerism and Efforts of Organized Labor, Businesses, and City Employees to Assist with the Clean- Up, Preservation and Stabilization of the Old Joliet Prison

Councilwoman Gavin read a Proclamation issued by Mayor O'Dekirk Honoring the Volunteerism and Efforts of Organized Labor, Businesses, and City Employees to Assist with the Clean- Up, Preservation and Stabilization of the Old Joliet Prison.

B. Mayor O’Dekirk – Appointments

None

IV. Approval Of Agenda:

Motion to approve the Agenda as written was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk

Nays: None

Abstain: Mayor Robert O’Dekirk

V. Citizens To Be Heard On Agenda Items:

None

VI. Council Committee Reports:

A. CTIS

Councilman Mudron stated the CTIS Committee met on Tuesday, May 8, 2018 and worked on a rough draft of a mission statement for the Committee and asked Dave Braner to review the meeting content.

Dave Braner gave an update on the adjudication software and asset management software selections.

B. Finance

Councilman Turk stated the Finance Committee met this evening at 5:30 p.m. to review sales tax revenue, overtime budget by department, request to renew healthcare and worker's compensation consulting services, and reconciliation True-Up, Council Memo #268-18: Ordinance Amending Sec 2-160, Service Fee for Returned Checks, of the City of Joliet Code of Ordinances (Imposing a Service Charge Equal to that Charged by the Bank Utilized by the City Plus $5.00), and Council Memo #275-18:

Request for Authorization to Award a 3-Year Contract for the Unified Electronic Payment System to Paymentus for Approximately $100,000 per Year. Senior Director of Account Management with Paymentus Jairius McClendon explained their electric payment system. Councilman Turk said the Committee reviewed monthly the Financial Report, Personnel Summary, Travel Expense Report, Invoices Paid and found them all to be in order and recommended their approval.

C. Prison

Councilwoman Gavin stated the Prison Committee met May 7, 2018 at 4:00 p.m. and were updated on all activities including the clean-up efforts at the prison and asked Quinn Adamowski to explain the upcoming volunteer event.

Quinn Adamowski briefly explained the May 19 and May 20 volunteer days at the old Joliet prison.

D. Public Service

Councilman Hug stated the Public Service Committee met this afternoon at 4:00 p.m. to review the award of contracts for the 2018-2020 mosquito abatement program and the 2018 roadways resurfacing contract. He stated the Committee also reviewed the amendments, change orders, and payments and all items were recommended for approval.

E. Stadium

Councilman Mudron stated the Stadium Committee met Monday, May 14, 2018 and discussed the work being completed at the stadium, activities taking place at the ballpark, and approved seeking request for proposals for a pavilion to replace a tent at the stadium.

VII. Consent Agenda:

A. Approval of Minutes

1. Pre-Council Meeting – April 30, 2018

2. Council Meeting – May 1, 2018

The minutes of the Pre-Council Meeting of the Council of the City of Joliet, Illinois held on Monday, April 30, 2018 at 5:30 p.m. and of the Regular Meeting of the Council of the City of Joliet, Illinois held on Tuesday, May 1, 2018 at 6:30 p.m. stand approved as recorded.

B. Invoices Paid Report

A communication from the City Manager contained his recommendation that the report be received and placed on file.

C. Council Memo #258-18: Position Vacancies

A communication from the City Manager contained his recommendation that he be authorized to: 1) Fill two Police Patrol Officer positions; 2) Fill one Public Safety Clerk; and 3) Fill one part-time Historic Preservation summer intern position and any subsequent vacancies which may occur.

D. Council Memo #259-18: Regular Payroll for March 16, 2018 – March 29, 2018 – $3,394,628.31

The Biweekly Payroll Summary Reports of the total cost of regular salaries for the period March 16 through March 29, 2018, including a Summary of Overtime and an Overtime Budget Status Report, were accompanied by a recommendation from the City Manager that said Regular Payroll be approved.

E. Council Memo #260-18: Regular Payroll for March 30, 2018 – April 12, 2018 – $3,349,207.81

The Biweekly Payroll Summary Reports of the total cost of regular salaries for the period March 30 through April 12, 2018, including a Summary of Overtime and an Overtime Budget Status Report, were accompanied by a recommendation from the City Manager that said Regular Payroll be approved.

Motion to concur in the recommendations of the City Manager was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

VIII. Licenses And Permit Applications:

A. Council Memo #262-18: Issuance of Class “C-D” Liquor License at 3231 Norman Road – Best Western Plus

Motion to concur in recommendation of the Liquor Commissioner was made by Councilman Larry E. Hug.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

B. Council Memo #263-18: Issuance of Class “E” Liquor License at 700 Ruby Street – El Primo #2

Motion to concur in the recommendation of the Liquor Commissioner was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

C. Council Memo #264-18: Issuance of Class “A” Liquor License at 1123 Clement St – Malnar’s Tap & Restaurant

Motion to concur in the recommendation of the Liquor Commissioner was made by Councilman Don "Duck" Dickinson.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

IX. Public Hearings:

None.

X. Ordinances And Resolutions:

A. Ordinances:

1. Council Memo #266-18: Ordinances Regarding 701 Plainfield Road

a. An Ordinance Approving/Resolution Denying a Variation of Use to Allow a B-3 Use in a B-1 District

b. An Ordinance Approving/Resolution Denying Special Use Permit to Allow an Auto Tire and Repair Facility in an Existing Building, Located at 701 Plainfield Road (2/3 Vote Required for Passage)

Motion to table Council Memo #266-18: Ordinances Regarding 701 Plainfield Road was made by Councilman Michael F. Turk.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilman Michael F. Turk

Nays: Councilwoman Jan Hallums Quillman

Abstain: Mayor Robert O’Dekirk

2. Council Memo #267-18: Ordinances Regarding 3021 Plainfield Road

a. An Ordinance Approving the Vacation of a.439 Acre Portion of Division Street (Stateville Road) Right-of-Way Near 3021 Plainfield Road

Council Memo #267-18

Ordinance No. 17782

b. An Ordinance Approving a Special Use Permit to Allow Construction of a New Car Wash as an Accessory Use to an Auto Service Station, Located at 3021 Plainfield Road

Council Memo #267-18

Ordinance No. 17783

Motion to adopt Council Memo #267-18: Ordinances Regarding 3021 Plainfield Road was made by Councilman Larry E. Hug.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

3. Council Memo #268-18: Ordinance Amending Sec 2-160, Service Fee for Returned Checks, of the City of Joliet Code of Ordinances (Imposing a Service Charge Equal to that Charged by the Bank Utilized by the City Plus $5.00)

Motion to adopt Council Memo #268-18: Ordinance Amending Sec 2-160, Service Fee for Returned Checks, of the City of Joliet Code of Ordinances (Imposing a Service Charge Equal to that Charged by the Bank Utilized by the City Plus $5.00) was made by Councilwoman Jan Hallums Quillman.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #268-18

Ordinance No. 17784

4. Council Memo #269-18: Ordinances Regarding Administrative Adjudication

a.Ordinance Consolidating the Fines in the City of Joliet Code of Ordinances into Section 1-8, Renamed Penalty for Violation of Code; Continuing Violations, and Updating the General Penalty Provisions of the City of Joliet Code of Ordinances (Consolidating, Amending and Updating the Penalty Sections throughout the City Code to Reference Section 1-8)

Council Memo #269-18

Ordinance No. 17785

b. Comprehensive Ordinance Consolidating and Updating the

Procedure for Administrative Adjudication of the City of Joliet Code of Ordinances (Consolidating Administrative Adjudication into Chapter 3, Revising the Procedures for Administrative Adjudication Violations and Updating the Procedure for Appeals to an Administrative Hearing)

Council Memo #269-18

Ordinance No. 17786

c. Ordinance Amending Chapter 19, Article II, Division 6, Illegally Parked, Abandoned, Inoperable or Stolen Vehicles, and Article IV, Impoundment, of the City of Joliet Code of Ordinances (Revising the Procedure to Impound Disabled and Abandoned Vehicles and Consolidating and Updating the Impoundment of Vehicles Involved in Certain Offenses)

Council Memo #269-18

Ordinance No. 17787

Motion to adopt Council Memo #269-18: Ordinances Regarding Administrative Adjudication was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

B. Resolutions:

1. Council Memo #271-18: Resolution Accepting a Grant from the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program

Motion to adopt Council Memo #271-18: Resolution Accepting a Grant from the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program was made by Councilman Larry E. Hug.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #271-18

Resolution No. 7269

2. Council Memo #272-18: Resolution Declaring Certain City of Joliet Property as Surplus

Motion to adopt Council Memo #272-18: Resolution Declaring Certain City of Joliet Property as Surplus was made by Councilman Michael F. Turk.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #272-18

Resolution No. 7270

3. Council Memo #273-18: Resolution Appropriating Motor Fuel Tax Funds in the Amount of $3,834,705.60 for the 2018 MFT Roadways Resurfacing Contract A – MFT Sect. No. 18-00514-00- RS to Austin Tyler Construction

Motion to adopt Council Memo #273-18: Resolution Appropriating Motor Fuel Tax Funds in the Amount of $3,834,705.60 for the 2018 MFT Roadways Resurfacing Contract A – MFT Sect. No. 18-00514-00-RS to Austin Tyler Construction was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #273-18

Resolution No. 7271

XI. Bids And Contracts:

A. Award Of Contracts:

1. Council Memo #275-18: Request for Authorization to Award a 3- Year Contract for the Unified Electronic Payment System to Paymentus for Approximately $100,000 per Year

2. Council Memo #276-18: Request Authorization to Award a Contract for the 2018 – 2020 City of Joliet Mosquito Abatement Program to Clarke Environmental in the Amount of $33,048.00, $33,708.00, and $34,383.00 Respectively

3. Council Memo #277-18: Request Authorization to Award a Contract for the 2018 Roadways Resurfacing Contract A – MFT Sect. No. 18-00514-00-RS to Austin Tyler Construction in the Amount of $3,834,705.60

Motion to approve Council Memos #275-18 through #277-18 was made by Councilwoman Jan Hallums Quillman.

Motion seconded by Councilman Larry E. Hug.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

B. Amendments, Change Orders And Payments:

1. Council Memo #280-18: Request Authorization to Approve Change Order No. 4 in the Amount of $945.47 for the 2017 Sanitary Sewer Rehabilitation Project with Insituform Technologies

2. Council Memo #281-18: Request Authorization to Approve Payment of the 2018 Membership Dues in the Amount of $87,792.01 for the Lower Des Plaines Watershed Group

3. Council Memo #282-18: Request Authorization to Approve Change Order No. 1 in the Amount of $14,805.02 and Payment Request No. 3 and Final in the Amount of $99,517.52 for the Black Road Over Rock Run Creek Water Main Improvements Project – 2017 to Len Cox & Sons Excavating

4. Council Memo #283-18: Request Authorization to Approve Change Order No. 2 in the Amount of $13,715.00 and Final Payment in the Amount of $56,975.00 to Great Lakes Water Resources Group for the Well 11D Removal Project

5. Council Memo #284-18: Request Authorization to Approve Change Order No. 1 in the Amount $56,400.00 to Layne Christensen Company for the Well 18D – 2018 Rehabilitation Project

6. Council Memo #285-18: Request Authorization to Approve Change Order No. 1 in the Amount of $48,740.00 to Independent Mechanical Industries Inc. for the Well 23D Sand Separator Project – 2018

Motion to approve Council Memos #280-18 through #285-18 was made by Councilwoman Bettye Gavin.

Motion seconded by Councilwoman Jan Hallums Quillman.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

XII. City Manager:

The City Manager suggested the Mayor and Council contact our local legislators to take a position to restore the 10% of Local Government Distributive Funds (LGDF) and to refrain from further cuts to municipal revenue.

XIII. New Business (Not For Final Action Or Recommendation):

Mayor O'Dekirk stated he was notified that the Joliet Housing Authority has received a grant to build 42 new units in the Liberty Meadows Subdivision.

XIV. Public Comments:

Robert Hernandez thanked Mayor and Councilwoman Gavin for their tour on Friday of the Fairview Housing Complex and discussed the future demolition of the same complex. He also thanked the Joliet Police Department for their continued work at the complex.

XV. Mayor And Council Comments:

Councilwoman Gavin highlighted a food drive organized by the local United States postal employees.

Councilman Morris thanked Ignite the Fire Ministry for their program on May 5, 2018 and their ministry work in the community.

Councilwoman Quillman highlighted Star Wars Day - June 2, 2018 from 11:00 a.m. to 4:00 p.m.

Mayor O'Dekirk highlighted the Northern Illinois Food Bank ribbon cutting, First Secure Community Bank ribbon cutting, unveiling of the honorary street sign for Bob Hacker, law enforcement memorial ceremony at the courthouse, downtown clean-up organized by the City Center Partnership, Habitat for Humanity construction of a home on South Midland, 814 Parkwood the Williams Paralegal Services ribbon cutting.

XVI. Adjournment:

Motion to adjourn was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Larry E. Hug.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

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