The village of Manhattan Board of Trustees met Feb. 21 to adopt the 2017 budget.
Here are the meeting's minutes, as provided by the board:
VILLAGE OF MANHATTAN
REGULAR MEETING OF THE VILLAGE OF MANHATTAN
FEBRUARY 21, 2017
A Regular Meeting of the Village of Manhattan President and Board of Trustees was held on Tuesday
February 21, 2017. Mayor Doyle opens the meeting at 7:00 P.M. Roll call: Trustee Beemsterboer aye,
Trustee McDonough aye, Trustee Reeves aye, Trustee Biscan aye, Trustee Doyle aye, Trustee Naughton
aye. Also present are Doyle, Kendall, Nelson, Pintar, Sing, Taylor, Tyk and Wazny.
A Service Award was presented to Officer Bruce Kruizenga for his years of service in the Manhattan
Police Department.
Reeves motion to approve the Consent Agenda As Follows: The Regular Minutes of the February 7,
2017, Executive Session Minutes February 7, 2017, (Not For Release), Minutes Work Session February
16, 2017, and Bills List for February 21, 2017. McDonough second. Roll call: McDonough aye, Reeves
aye, Biscan aye, Doyle aye, Naughton aye, Beemsterboer aye. (6 ayes, 0 nays, 0 absent). Motion Carried.
Village Administrator Sing informs the Mayor and Board of Trustees that they have before them
approval of State Street Auto Invoices Totaling $37.50. Trustee Doyle is the owner of State Street Auto,
for the Village to continue using State Street Auto; we followed the Illinois Municipal Code which sets
parameters for doing business with elected officials. The Village executed the final contract not to
exceed $2,000 annually with State Street Auto and this is the last invoice for the last Fiscal Year. If
approved the total expended under the extended contract is $1,051.90.
Biscan motion to approve the State Street Auto Invoices totaling $37.50. Naughton second. Roll call:
Reeves aye, Biscan aye; Doyle abstains because of the Personal Interest he has in State Street Auto,
Naughton aye, Beemsterboer aye, McDonough aye. (5 ayes, 0 nays, 1 abstain, 0 absent). Motion
Carried.
Village Administrator Sing informs the Mayor and Board of Trustees that they have before them a
Resolution Authorizing The Execution Of A Letter Of Intent For The Sale Of A Parcel Of Property (1.65
Acre Commercial Parcel On North Street). The Village of Manhattan owns three (3) acres of land along
Route 52 where Well 6 is located. The Property was donated to the Village over 30 years ago.
Recognizing a lack of build ready available commercial land, the Village Board declared the property
surplus in 2015 and began marketing it. The Resolution and Letter of Intent are a direct benefit of the
Village’s economic development efforts, persistence, and attendance at the International Council of
Shopping Center Conference. The Letter of Intent is not a sale contract; however it contains many of the
deal points found in one and is the first step toward finalizing one. Once executed, Metro Commercial
Real Estate will solicit and potentially secure a developer to purchase and develop the property for a
Dollar General Store. It is important to note, that are are many challenges during the process including
needing approval from Dollar General Corporate and IDOT for an Entrance.
Naughton motion to approve A Resolution Authorizing the Execution of a Letter of Intent for the Sale of a Parcel
of Property (1.65 Acre commercial parcel on North Street). Doyle Second. Roll call: Biscan aye, Doyle aye,
Naughton aye, Beemsterboer aye, McDonough aye, Reeves aye. (6 ayes, 0 nays, 0 absent). Motion
Carried.
Sing updated the Mayor and Board of Trustees on Duncan Donuts. They asked for a due diligence
extension to April 2017, condo board approved extension.
The Mayor and Board of Trustee Review the Finance Department Monthly Report and at this time have
no questions.
Assistant Finance Director Kendall informs the Mayor and Board of Trustees that they have before them
An Ordinance Adopting the Fiscal Year 2017/2018 (May 1, 2017 –April 30, 2018) Budget In Lieu Of An
Appropriation Ordinance For First Read. The Public Hearing for the 2017/2018 Fiscal Year Budget is
scheduled for the March 7, 2017. The proposed budget may still be changed, altered, modified,
amended or redrafted in its entirety, even after the Public Hearing. The Budget must be adopted prior
to April 30, 2017.
The Mayor and Board of Trustee Review the Public Safety Department Monthly Report and at this time
have no questions.
Chief Wazny informs the Mayor and Board of Trustees that they have before them an Ordinance
Authorizing the Execution of an Intergovernmental Agreement (Laraway Communications Center) For First
Read. As mentioned in previous communications, the State of Illinois is requiring that the number of
public safety answering points (PSAP or Dispatch Centers) per county be reduced by 50%. The result is
that our current center, Lincoln-Way Dispatch, is slated to be consolidated with three other centers.
Those centers are Will County Sheriff, Village of Romeoville, and Eastcom. Efforts to create the required
documents for this consolidation have taken nearly a year. To ensure that we were receiving the best
deal for Manhattan, staff solicited information from another dispatch center in Will County, Wescom.
The Village Board has received presentations and the governing documents from each center
and will need to make a decision by the end of February. To assist with that decision, we have
prepared a comparison of the governing documents and facts for the centers. As with any
contract operation, there is a service level and personal preferences that may exist in one center
and not the other. The attached comparison is designed to be objective and does not factor
that in. The Village of Manhattan currently pays approximately $53,000 per year on dispatching.
The future financial impact is dependent on which center you choose. The Village is currently a
contract customer and not a full voting member at Lincoln-Way. As such our cost is reduced to
account for not being a voting member. Going forward, that is not an option for either center.
The annual increased cost ranges from $22,000 for Laraway or an additional $63,000 at
Wescom. Please note that both these amounts are subject to change. Staff Recommendation
is the Mayor and Board of Trustees, because of the February deadline, approves waiving the
First Read of An Ordinance Authorizing the Execution of an Intergovernmental Agreement
(Laraway Communications Center) and approves Authorizing the Execution of the
Intergovernmental Agreement.
Naughton motion to approve waiving the First Read of an Ordinance Authorizing the Execution of an
Intergovernmental Agreement (Laraway Communications Center). Beemsterboer Second. Roll call: Doyle
aye, Naughton aye, Beemsterboer aye, McDonough aye, Reeves aye, Biscan aye. (6 ayes, 0 nays, 0
absent). Motion Carried.
Beemsterboer motion to approve an Ordinance Authorizing the Execution of an Intergovernmental
Agreement (Laraway Communications Center). McDonough Second. Roll call: Naughton aye, Beemsterboer
aye, McDonough aye, Reeves aye, Biscan aye, Doyle aye. (6 ayes, 0 nays, 0 absent). Motion Carried.
The Mayor and Board of Trustee Review the EMA Monthly Report and at this time have no questions.
The Mayor and Board of Trustee Review the Public Works Department Monthly Report and at this time
have no questions.
Naughton asks how much salt is leftover. Tyk explains that even though there wasn’t as much snow,
they used more salt because of the ice we had. At this time, the salt building is full.
Public Works Supervisor Tyk informs the Mayor and Board of Trustees that they have before them a list
of Road Way Projects for 2017. The Mayor and Board of Trustees review the list of streets to be
resurfaced through town. Other work being done will be storm structure adjustments, curb and
sidewalk repair, and street re-striping. Bids are being obtained now and will be presented at the March
21st, Board Meeting.
The Mayor and Board of Trustee Review the Development Department Monthly Report and at this time
have no questions.
McDonough motion to adjourn the Regular Meeting at 7:33 P.M. Doyle second. All members are in
favor.
_____________________________
Mattie Becker, Village Clerk
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