The Joliet Public Service Committee met Oct. 3 to purchase motor fuels.
Here are the meeting's minutes, as provided by the committee:
The Joliet Public Service Committee is a standing committee of the city council.
Proceedings of the City of Joliet Public Service Committee held on October 3, 2016
AUDIO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES
DRAFT MINUTES SUBJECT TO COMMITTEE APPROVAL
PUBLIC SERVICE COMMITTEE MEETING of the City of Joliet, Illinois was held on Monday, October 3, 2016 at 4:30 pm in the Executive Conference Room, 150 W. Jefferson Street, Joliet, Illinois.
1. ROLL CALL
PRESENT: Councilwoman Bettye Gavin, Councilman Larry E. Hug. ABSENT: None.
ALSO PRESENT: James Eggen - Director of Public Utilities, James Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, Dave Druzik - Fleet Services Superintendent, Ken Mihelich - Director of Administrative Services, Meg McEvilly - Purchasing / Contracts Administrator, Russ Lubash - Traffic Engineer, Nick Gornick - Treatment Plant Superintendent, Steve Jones - Deputy City Manager, Resident - Robert Pedersen, Resident - Christy Ford, and Amrou Atassi of CDW Smith.
2. APPROVAL OF MINUTES
Minutes 9.19.16
Motion to approve Minutes from September 19, 2016 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilwoman Bettye Gavin, Councilman Larry E. Hug. NAYS: None.
3. PUBLIC COMMENT
Resident Christy Ford asked the Committee if Council will be voting on the Water Rate increase. Larry Hug said voting will take place on Tuesday, October 4th. Mrs. Ford also asked about the Change Order for pre-treatment of hazardous waste. Mr. Eggen stated the pre-treatment is done for industrial users.
4. CONTRACTS
a. Request for Authorization to Award a Contract for Building Facilities
Maintenance Study
bldg fac maint study
AUDIO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES
Councilman Hug stated will be moved to the end of contracts.
Ken Mihelich, Director of Aministration, explained the Award of Contract for Building Facilities Maintenance Study. He stated the study evaluated 52 City-owned building. The purpose of the study is to evaluate the buildings and their major systems, provide an analysis of the components and documents with recommendations for future repairs, placements, and maintenance as well as prioritize the recommendations. He stated staff recommends CDM Smith to conduct the study.
Amrou Atassi with CDM Smith explained his organization and how CDM Smith will assist the City in prioritizing maintenance to City-owned buildings.
b. Request for Authorization to Award Contracts for the Purchase of Motor
Fuels, 2017, Bid 2203-1016
purch of motor fuels
Meg McEvilly, Purchasing/Contract administrator, discussed the purchase of motor fuels for 2017.
c. Request for Authorization to Award a Contract for the 2712 Golf Road Storm Sewer Installation Project golf rd storm sewer
Jim Trizna, Director of Public Works, explained the Award of Contract for the 2712 Golf Road Storm Sewer. This will alleviate standing water in the area.
d. Request for Authorization to Approve a Professional Services Agreement for the Inspection of the City’s Water Storage Tanks psa insp water tanks
Jim Eggen, Director of Public Utilities, explained the Professional Services Agreement, in the amount of $22,770.00, on behalf of Dixon Engineering.
e. Request for Authorization to Award a Contract for the repair of three slide gates at the Aux Sable Wastewater Treatment Plant rep 3 gates aux sable
Mr. Eggen explained the Award of Contract for the repair of three slide gates at the Aux Sable Wastewater Treatment Plant.
f. Request for Authorization to Award a Contract for the Broadway Street
Water Main Improvement Project
Broadway watermain improvement
Mr. Eggen explained the Award of Contract for the Broadway Street Water Main Improvement Project. He stated there were five bidders and the contract will be awarded to Construction by Camco.
Motion to recommend Authorization to Award: a) Contract for Building Facilities Maintenance study; b) Contracts for the Purchase of Motor Fuels, 2017, Bid 2203-1016; c) Contract for the 2712 Golf Road Storm Sewer Installation Project; d) Professional Services Agreement for the Inspection of the City's Water Storage Tanks; e) Contract for the repair of three slide gates at the Aux Sable Wastewater Treatment Plant; and f) Contract for the Broadway Street Water Main Improvement Project to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilwoman Bettye Gavin, Councilman Larry E. Hug. NAYS: None.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS
a. Request for Authorization to Approve Change Order No. 2 for the Osgood Street / Second Avenue Roadway Project – MFT Sect. No. 16-0493-00-FP co 2 osgood
Mr. Trizna explained Change Order No. 2 for the Osgood Street/Second Avenue Roadway Project.
b. Request for Authorization to Approve Amendment No. 1 to the Professional Services Agreement for Pre-Treatment Program Assistance amd 1 psa pre treatment
Nick Gornick, Superintendent, explained Amendment No. 1 to the Professional Services Agreement for Pre-Treatment Program Assistance.
c. Request for Authorization to Approve Change Order No. 1 for the Well 24D Rehabilitation Project co 1 well 24d
Mr. Gornick explained Change Order No. 1 for Well 24D Rehabilitation Project.
d. Request for Authorization to Approve Change Order No. 1 and Amendment No. 1 for the 2016 Sewer Cleaning and Inspection Program co 1 amd 1 2016 sewer clean
Mr. Eggen explained Change Order No. 1 and Amendment No. 1 for the 2016 Sewer Cleaning and Inspection Program. He stated the Change Order is in the amount of40,650.00 for additional areas to be cleaned. Amendment No. 1, in the amount of $17,541.00, is for the increased project management.
e. Request for Authorization to Approve Change Order No. 1 for the Marycrest Phase I Watermain Improvements Project co 1 marycrest ph 1
Mr. Eggen explained Change Order No. 1 for the Marycrest Phase I Watermain Improvements Project. He stated the Change Order is in the amount of $1,028.00.
f. Request for Authorization to Approve Change Order No. 1 for the Spring Street Sewer Improvements Project co 1 spring st sewer
Mr. Eggen explained Change Order No. 1 for the Spring Street Sewer Improvements Project. He stated the Change Order is in the amount of $21,665.00 on behalf of Len Cox & Sons Excavating.
g. Request for Authorization to Approve Change Order No. 1 and Payment Request No. 2 and Final for the 2016 Pavement Marking Program co 1 pr 2 2016 pvmt mkg
Russ Lubash, Traffic Engineer, explained Change Order No. 1 and Payment Request No. 2 and Final for the 2016 Pavement Marking.
h. Request for Authorization to Approve Payment Request No. 3 and Final for the Beatty Lumber / Country Club Villas / Lake View Commons Street Lighting Improvements Project beatty lumber pub svc
Mr. Lubash stated this item is for Public Service Committee only. He explained Payment Request No. 3 and Final for the Beatty Lumber.
Motion to recommend Request for Authorization to approve: a) Change Order No. 2 for the Osgood Street / Second Avenue Roadway Project; b) Amendment No. 1 to the Professional Services Agreement for Pre-Treatment Program Assistance; c) Change Order No. 1 for the Well 24D Rehabilitation Project; d) Change Order no. 1 and Amendment No. 1 for the 2016 Sewer Cleaning and Inspection Program; e) Change Order No. 1 for the Marycrest Phase I Watermain Improvements Project; f) Change Order No. 1 for the Spring Street Sewer Improvements Project; g) Change Order No. 1 and Payment Request No. 2 and Final for the 2016 Pavement Marking Program; and h) Payment Request No. 3 and Final for the Beatty Lumber / Country Club Villas / Lake View Commons Street Lighting Improvements Project to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilwoman Bettye Gavin, Councilman Larry E. Hug. NAYS: None.
6. ORDINANCES AND RESOLUTIONS
a. Resolution Declaring Certain City of Joliet Property as Surplus res prop as surplus
David Druzik, Fleet Services Superintendent, explained City of Joliet Property Surplus. He stated there are 66 vehicles that were taken out of service. He stated special order fiber optic conduit purchased for a project that is not proceeding cannot be returned.
Ms. McEvilly explained the City's Chief Information Officer recommended staff search for vendors and sell the equipment to the highest bidder.
b. Supplemental Resolution Appropriating Funds for the 2016 Pavement Marking Program res 2016 pvmt mkg
Russ Lubash discussed the MFT Resolution for this project.
c. Resolution Approving a Memorandum of Understanding with Sierra Club and Prairie Rivers Network for the Aux Sable Wastewater Treatment Plant Expansion
MOU sierra prairie
Mr. Eggen explained a Memorandum of Understanding with Sierra Club and Prairie Rivers Network for the Aux Sable Wastewater Treatment Plant Expansion for increased discharge of wastewater to the DuPage River.
d. Resolution Accepting a Permanent Easement for Public Utilities for 321-323 Pine Street 321 323 pine easement
Mr. Eggen explained the Permanent Easements for Public Utilities for 321- 323 Pine Street, 314 N. Center Street, 322 Pine Street, 318 N. Center Street, 326 Pine Street, 327 Pine Street.
e. Resolution Accepting a Permanent Easement for Public Utilities for 314 N. Center Street 314 n center easement
f. Resolution Accepting a Permanent Easement for Public Utilities for 322 Pine Street 322 pine easement
g. Resolution Accepting a Permanent Easement for Public Utilities for 318 N. Center Street 318 n center easement
h. Resolution Accepting a Permanent Easement for Public Utilities for 326 Pine Street 326 pine easement
i. Resolution Accepting a Permanent Easement for Public Utilities for 327 Pine Street 327 pine easement
Motion to recommend Resolution:
a) Declaring Certain City of Joliet Property as Surplus;
b) Appropriating Funds for the 2016 Pavement Marking Program;
c) Memorandum of Understanding with Sierra Club and Prairie Rivers Network for the Aux Sable Wastewater Treatment Plant Expansion; d) Accepting a Permanent Easement for Public Utilities for 321-323 Pine Street; e) Accepting a Permanent Easement for Public Utilities for 314 N. Center Street; f) Accepting a Permanent Easement for Public Utilities for 318 N. Center Street; g) Accepting a Permanent Easement for Public Utilities for 318 N. Center St.; h) Accepting a Permanent Easement for Public Utilities for 326 Pines Street; and i) Accepting a Permanent Easement for Public Utilities for 327 Pine Street to Full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilwoman Bettye Gavin, Councilman Larry E. Hug. NAYS: None.
7. NEW or OLD BUSINESS, not for final action or recommendation
a. Report on Hydrant Repairs
Mr. Eggen stated 8 hydrants were repaired, 88 out of service, 83 operational but needing repair.
b. Report on Valves
13 out of service with working are doing with the leak detection service we added 7 questionable valves to that list.
c. Utilities Contracted Services
Mr. Eggen explained work being completed at Cass and Chicago Streets.
8. ADJOURNMENT
Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilwoman Bettye Gavin, Councilman Larry E. Hug. NAYS: None.
Minutes taken by: Ann Grooms, Secretary II
Alerts Sign-up