Will County Gazette

Village of New Lenox Board of Trustees met June 24.

Here are the minutes provided by the board:

CALL TO ORDER

The Regular Meeting of the New Lenox Village Board of Trustees was called to order at 7:00p.m. by Trustee Smith in the Council Chambers of the New Lenox Village Hall.

PLEDGE OF ALLEGIANCE

ROLL CALL

Upon Roll Call by the Clerk, the following members of the corporate authorities answered “Here” or “Present”:

Trustees Wilson, Christopherson, Gugliuzza, Smith, Madsen and Mayor Baldermann

Absent – Trustee Scalise

QUORUM

There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order.

OTHER OFFICIALS IN ATTENDANCE

Also, in attendance were the Village Administrator Kurt Carroll, Village Clerk Laura Zilinskas, Community Development Director/Assistant Village Administrator Robin Ellis, Public Works Director Mark Brow and Village Attorney Jacob Ganacarczyk

Mayor Baldermann recognized Lisabella Dimitrijevic for her accomplishments.

CONSENT AGENDA

Motion to approve the 7 items of the #24-16 Consent Agenda was made by Trustee Smith and seconded by Trustee Wilson

A - Minutes of the Regular Meeting – June 10, 2024

2 June 24, 2024

B - Ordinance Authorizing Disposal of Surplus Property and Authorizing a Letter of Agreement with the Village of Markham to Purchase Said Surplus Property

C - Approval of Purchase – (2) Lift Station Pumps – Public Works

D - Approval of a Proposal – Line Striping – Public Works

E - Raffle License for 2024 – Family Services Foundation of New Lenox Township (Food Pantry)

F - Surety Release – Arby’s

G - Resolution Appointing an Additional Alternate Commissioner to the Public Water Commission of Frankfort, Lockport, New Lenox, Rockdale and Romeoville

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

ORDER OF BUSINESS

Consideration for Approval of a Waiver of Subdivision Code – Jacob’s Field Unit 5

Ms. Ellis report Flaherty Builders is requesting a waiver of the Subdivision Code to install the asphalt surface in Jacob’s Field Unit 5. They have done this with unit’s 4 & 3 and there has been no issues. They are also requesting a waiver of the Subdivision Code in order to allow permits to be issued before the street lights are installed.

Trustee Smith asked if there will be a timeframe when the street lights have to be installed.

Ms. Ellis stated the lights have been ordered, so as soon as they get them, they will be installed.

Trustee Smith asked if the lights will have to be installed before occupancy permits can be issued.

Ms. Ellis stated typically we do not hold occupancy permits because at that point future residents are waiting to move in. Ms. Ellis noted we also have their surety bond.

Motion to approve the waiver was made by Trustee Smith and seconded by Trustee Gugliuzza.

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

Consideration for Approval of a Professional Services Agreement with ALTA Survey – 250 E. Maple Street

Ms. Ellis reported as part of our due diligence for the purchase of 250 E. Maple and the (2) adjacent vacant lots we need to get an ALTA Survey. HR Green’s proposal is for an amount no to exceed $7,800 and will be completed within four weeks.

No comments or questions at this time.

Motion to approve the agreement was made by Trustee Madsen and seconded by Trustee Wilson.

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

The motion carried.

Consideration for Approval of an Agreement for Phase 1 Environmental – 250 E. Maple Street

Mayor Baldermann reported this agreement with Environmental Group Services Limited to perform a Phase I environmental site assessment for the acquisition of the property at 250 E. Maple Street in the amount of $1,500. No comments or questions from the Village Board.

Motion to approve the agreement was made by Trustee Madsen and seconded by Trustee Wilson.

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

Consideration for Approval of a Design Build Contract – New Lenox Commons

Mayor Baldermann reported $2.5 million has been budgeted for the Commons rehab which will include the electrical, sound system, pedestrian walkway removal and replacement, and roadway improvements. The work will be completed in phases, with the first phase of the project to be completed in 2024.

No comments or questions from the Village Board.

Motion to waive the bidding process was made by Trustee Gugliuzza and seconded by Trustee Smith

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

Motion to approve the design build contract was made by Trustee Christopherson and seconded by Trustee Wilson

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

Consideration for Approval of a Design Build Contract – Forest Street Retaining Wall

Mayor Baldermann reported this design-build contract for our consultant and the contractor to complete improvements to the existing retaining wall and drainage ditch between 151 and 161 Forest Street. The proposed improvements include replacing and extending a retaining wall and cleaning and re-grading the drainage ditch area. This project will be completed this year and the cost is not to exceed $417,904.00. Mayor Baldermann noted this is a budgeted item.

No comments or questions at this time.

Motion to waive the bidding process was made by Trustee Gugliuzza and seconded by Trustee Smith

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

Motion to approve the design build contract was made by Trustee Smith and seconded by Trustee Madsen

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

Consideration for Approval of a Purchase – Unmanned Aerial Vehicles (Drones) Police Department

Mayor Baldermann reported this purchase is for two drones along with the necessary accessories in the amount of $15,394.73 to assist the Police Department. These items were not budgeted for but will be paid for with federal forfeiture funds.

No comments or questions at this time.

Motion to approve the purchase was made by Trustee Madsen and seconded by Trustee Wilson

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

Consideration for Approval of a Purchase – Golf Carts - Crossroads Sports Complex

Mayor Baldermann reported this is an agreement to purchase two golf carts for the Crossroads Sports Complex from Harris Golf Carts in Sugar Grove in the amount of $21,650. These golf carts can also be used for the Commons events.

Motion to approve the purchase was made by Trustee Christopherson and seconded by Trustee Smith

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

Consideration for Approval of an Ordinance Authorizing the Issuance of Not to Exceed $80,000,000 General Obligation Bonds, Series 2024 – 2nd Read

Motion to approve the ordinance was made by Trustee Gugliuzza and seconded by Trustee Madsen

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

Consideration for Approval of a Resolution Demanding Payment of a Certain Letter of Credit – Leigh Creek South Unit 2

Motion to approve the resolution was made by Trustee Smith and seconded by Trustee Wilson

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

REPORTS AND COMMUNICATION FROM VILLAGE OFFICIALS MAYOR

8 June 24, 2024

Mayor Baldermann announced the 4th of July event in the Commons. Mayor Baldermann reminded that Smokey Robinson will play on July 6th.

VILLAGE ATTORNEY

No report.

VILLAGE ADMINISTRATOR

No report.

PAYROLL & DISBURSEMENTS

Trustee Madsen made the motion to approve our bi-monthly disbursements in the amount of $4,734,776.56 and a disbursement in the amount of $58,498.00. In addition to these disbursements, approval is needed for a payroll in the amount of $500,718.60 paid on June 14, 2024.

Trustee Wilson seconded the motion.

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise The motion carried.

QUESTIONS AND/OR COMMENTS FROM THE FLOOR No questions from the floor.

TRUSTEE COMMENTS

Trustee Smith

Trustee Smith reminded residents to be safe.

Trustee Madsen

Trustee Madsen wished everyone safe Independence Day.

Trustee Christopherson

Trustee Christopherson congratulated Bella for her accomplishments.

Trustee Gugliuzza

Trustee Gugliuzza congratulated Bella.

Happy Independence Day.

Trustee Wilson

Trustee Wilson wished everyone a safe and happy 4th of July.

Trustee Scalise

Absent

EXECUTIVE SESSION

No Executive Session

ADJOURNMENT

Motion to adjourn the meeting made by Trustee Smith and seconded by Trustee Wilson. Upon voice vote, the motion carried. The Regular Meeting of the Village of New Lenox Board of Trustees held on June 24, 2024 adjourned at 7:22pm.

https://www.newlenox.net/files/documents/VillageBoardofTrusteesMinutes06-24-24013138071024PM1348.pdf