Village of New Lenox Board of Trustees met July 10.
Here are the minutes provided by the board:
CALL TO ORDER
The Regular Meeting of the New Lenox Village Board of Trustees was called to order at 7:01p.m. by Trustee Smith in the Council Chambers of the New Lenox Village Hall.
PLEDGE OF ALLEGIANCE
ROLL CALL
Upon Roll Call by the Clerk, the following members of the corporate authorities answered “Here” or “Present”:
Trustees Smith, Madsen, Scalise, Wilson, Gugliuzza
Absent - Trustee Christopherson and Mayor Baldermann
QUORUM
There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order.
OTHER OFFICIALS IN ATTENDANCE
Also, in attendance were the Village Administrator Kurt Carroll, Village Deputy Clerk Jane Barry, Assistant Village Administrator/Community Development Director Robin Ellis, Director of Public Works Mark Brow and Attorney Chris Spesia.
CONSENT AGENDA
Motion to approve 8 items on the CONSENT AGENDA was made by Trustee Wilson and seconded by Trustee Scalise
A - Minutes of the Special Workshop – June 12, 2023
B - Minutes of the Regular Meeting – June 12, 2023
C - Ordinance #3072 Creating a Class C Liquor License – Pony Xpress – 2nd Read
D - Resolution #23-19 Authorizing a Revised First Amendment to Amended and Restated Development & Cost Sharing Agreement (Vancina and Route 30 LLC)
E - Approval of Proposal – Asphalt Rejuvenation – MFT Areas
F - Approval of Proposal – Line Striping/Pavement Markings
G - Approval of Purchase – Concrete Planer – Public Works
H - Ordinance Creating a Class SE Liquor License – Doc at Inwood – Food Fight Taco Fest
Upon roll call, the vote was:
AYES: 5 Trustees Smith, Scalise, Gugliuzza, Wilson and Madsen
ABSTAIN: 0
NAYS: 0
ABSENT: 2 Trustee Christopherson and Mayor Baldermann The motion carried.
ORDER OF BUSINESS
Consideration of Approval of a Resolution Authorizing the Execution of an Intergovernmental Agreement with Will County – (Laraway Road – Cedar Road to Stonebridge Drive)
Ms. Ellis reported this IGA is for the next phase of the Laraway Road widening. It obligates the Village to participate in the cost sharing of the multiuse trail, sidewalks, upgraded street lights, lighted street signs and some relocation of some of our water mains. The estimate is $651,719.12 with a credit of almost $200,000.00. The net cost to the Village will be approximately $463,000.oo. It requires a $200,000.00 payment initially, and 3 other installments. The remainder of the Village share of the improvements when the project is complete.
Motion to approve the Resolution was made by Trustee Scalise and seconded by Trustee Wilson.
Upon roll call, the vote was:
AYES: 5 Trustees Smith, Scalise, Gugliuzza, Wilson and Madsen
ABSTAIN: 0
NAYS: 0
ABSENT: 2 Trustee Christopherson and Mayor Baldermann
The motion carried.
3 July 10, 2023
Consideration for Approval of a Bid Award – Seal Coating – Patriot Pavement Maintenance
Mr. Brow reported there were two bids opened for the seal coating project with the lowest bid was approximately $5,000.00 over budget. Staff considered cutting some sites but felt they wanted to stay on the three-year plan. The asphalt rejuvenation project came in under budget so plans are to use some of those funds for the seal coating project.
Motion to approve the Bid Award was made by Trustee Madsen and seconded by Trustee Scalise.
Upon roll call, the vote was:
AYES: 5 Trustees Smith, Scalise, Gugliuzza, Wilson and Madsen
ABSTAIN: 0
NAYS: 0
ABSENT: 2 Trustee Christopherson and Mayor Baldermann The motion carried.
Consideration for Approval of a Proposal for Source Water Protection Plan – Christopher Burke Engineering
Mr. Brow reports that the Village needs a Source Water Protection Plan for the emergency backup wells. This project will need to be done by the end of July and Christopher Burke Engineering has done many of these for other municipalities.
Motion to approve the Proposal was made by Trustee Madsen and seconded by Trustee Gugliuzza.
Upon roll call, the vote was:
AYES: 5 Trustees Smith, Scalise, Gugliuzza, Wilson and Madsen
ABSTAIN: 0
NAYS: 0
ABSENT: 2 Trustee Christopherson and Mayor Baldermann
The motion carried.
Consideration for Approval of an Advisory Services Agreement – Sports Facilities Management, LLC
Mr. Carroll reported Sports Facilities Management, LLC. has worked on over 2,000 sites throughout the country. The goal is to help the Village with planning, construction, and bring business and economic development to the project. The total cost of the agreement is $703,500.
Trustee Smith asked where SMF is based out of.
Mr. Carroll reported that they are based out of Florida. However, they’ve agreed that any issues that might come up, would be handled in Will County.
Trustee Smith asked if they are well versed with the local Unions.
Mr. Carroll reported that they have done work in this area and they are aware. This has been discussed with SFM.
Trustee Madsen asked if they will have any input with the retail aspect.
Mr. Carroll reports that they have a number of hotel chains and restaurants that they work with and will encourage them to look at the New Lenox site as well.
Motion to approve the Service Agreement was made by Trustee Gugliuzza and seconded by Trustee Scalise.
Upon roll call, the vote was:
AYES: 5 Trustees Smith, Scalise, Gugliuzza, Wilson and Madsen
ABSTAIN: 0
NAYS: 0
ABSENT: 2 Trustee Christopherson and Mayor Baldermann
REPORTS AND COMMUNICATION FROM VILLAGE OFFICIALS
MAYOR - Absent
VILLAGE ATTORNEY
No report.
VILLAGE ADMINISTRATOR
No report.
PAYROLL & DISBURSEMENTS
Trustee Madsen made the motion to approve our bi-monthly disbursements in the amount of $13,837,957.41. In addition to these disbursements, approval is needed for a payroll in the amount of $467,883.07 paid on June 30, 2023.
Trustee Scalise seconded the motion.
Upon roll call, the vote was:
AYES: 5 Trustees Smith, Scalise, Gugliuzza, Wilson and Madsen
ABSTAIN: 0
NAYS: 0
ABSENT: 2 Trustee Christopherson and Mayor Baldermann
QUESTIONS AND/OR COMMENTS FROM THE FLOOR
TRUSTEE COMMENTS
Trustee Smith - no comments
Trustee Madsen – no comments
Trustee Christopherson - absent
Trustee Gugliuzza – no comments
Trustee Wilson – no comments
Trustee Scalise – no comments
EXECUTIVE SESSION
None.
ADJOURNMENT
Motion to adjourn the meeting made by Trustee Madsen and seconded by Trustee Scalise. Upon voice vote, the motion carried. The Regular Meeting of the Village of New Lenox Board of Trustees held on July 10, 2023 adjourned at 7:15pm.
https://www.newlenox.net/files/documents/VillageBoardofTrusteesMinutes07-10-23102909072523AM1487.pdf
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