Village of New Lenox Board of Trustees met June 26.
Here are the minutes provided by the board:
CALL TO ORDER
The Regular Meeting of the New Lenox Village Board of Trustees was called to order at 7:00p.m. by Mayor Baldermann in the Council Chambers of the New Lenox Village Hall.
PLEDGE OF ALLEGIANCE
ROLL CALL
Upon Roll Call by the Clerk, the following members of the corporate authorities answered “Here” or “Present”:
Trustees Smith, Madsen, Christopherson, Scalise, Wilson, Gugliuzza, and Mayor Baldermann
QUORUM
There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order.
OTHER OFFICIALS IN ATTENDANCE
Also, in attendance were the Village Administrator Kurt Carroll, Village Clerk Laura Zilinskas, Assistant Village Administrator/Community Development Director Robin Ellis, Finance Director Kim Auchstetter and Attorney Chris Spesia.
PROCLAMATION – Park and Recreation Month
Mayor Baldermann, on behalf of the Village Board, proclaimed the month of July as Parks & Recreation Month.
PRESENTATION - GFOA – Award of Financial Reporting Achievement - Kim Auchstetter
Mayor Baldermann, on behalf of the Village Board, presented Kim Auchstetter with the Award of Financial Reporting Achievement. This is the highest form of recognition in government. Congratulations to Kim.
CONSENT AGENDA
Motion to approve 10 items on the CONSENT AGENDA #23-17 was made by Trustee Madsen and seconded by Trustee Smith
A - Ordinance #3064 Authorizing the Execution of an Annexation Agreement – Kline Subdivision – 2nd Read
B - Ordinance #3065 Annexing Certain Property – Kline Subdivision – 2nd Read
C - Ordinance #3066 Rezoning Property – Kline Subdivision – 2nd Read
D - Ordinance #3067 Amending Certain Provision of Chapter 2 (Administration) Article III (Officers & Employees) and Chapter 50 (Law Enforcement), Article II (Police Department) of the Village Code – 2nd Read
E - Ordinance #3068 Amending Certain Provisions of the Personnel Manual – 2nd Read
F - Raffle License for 2023 – New Lenox Township Food Pantry
G - Ordinance #3071 Creating a Class TE Liquor License – VFW Post 9545 – Warrior Walk
H - Approval of Proposal – Sanitary Sewer Master Plan – Strand Associates Inc.
I - Approval of Retainer Agreement – Current Technologies
J - Resolution #23-17 Declaring Unclaimed Evidence as Surplus and Authorizing their Donation to Nadine’s Blue Butterfly
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
ORDER OF BUSINESS
Consideration of an Ordinance Creating a Class C Liquor License – Pony Express – 1st Read
Mayor Baldermann reported the owners of JBD Whitehorse are requesting a Class C Liquor License for a new business to be located at 21950 Howell Drive which was previously the Songbird Café. They are also requesting to have video gaming and will be following our strictest ordinance for gaming.
Annette Rizza, owner, explained this will be a catering/carryout and dine in location.
No other comments or questions at this time.
Consideration for Approval of a Request for a Final P.U.D. Plat – Kline Subdivision
Ms. Ellis reported this parcel is at the NE corner on Wester and Michigan. They final plat will create 3-lots for single-family residences with an average lot size of 18,000 square-feet. The Plan Commission reviewed this request and recommended approval.
No comments or questions at this time.
Motion to approve the request was made by Trustee Smith and seconded by Trustee Scalise
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of a Setting of Surety – Kline Subdivision Motion to approve the setting of surety in the amount of $33,565.63 with an expiration date of June 26, 2025 was made by Trustee Scalise and seconded by Trustee Smith
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
4 June 26, 2023
Ordinance # 3069 Granting Variance for Drive-Thru ATMs – 1050 Laraway Road / BMO Harris Bank– 2nd Read
Ms. Ellis reported that staff has recommended a number of site improvements, replacing landscaping and adding additional trees. There were comments regarding the asphalt cracking along the edges so the it was the Board’s direction that curbs be installed. Both ordinances now contain a requirement for the property owner to install curbs no later than September 30, 2023. Talking with our engineer it may be in our best interest, because of drainage, to have more of a ribbon curb which will help hold the asphalt in place but not interfere with water. The way the ordinance is written is curbs will be required but the Village Staff will have to approve them.
Trustee Smith said he doesn’t have an issue with the ribbon curb but it will come down to the maintenance after the snow plow.
Mayor Baldermann said per the ordinance, they will have to keep the site maintained.
Motion to approve the ordinance granting a variance was made by Trustee Scalise and seconded by Trustee Smith
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Ordinance #3070 Granting Special Use for Drive-Thru ATMs – 1050 Laraway Road / BMO Harris Bank– 2nd Read
Motion to approve granting the special use was made by Trustee Smith and seconded by Trustee Scalise
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of an Agreement – DebtBook Subscription Renewal – Finance Department
Motion to approve the subscription was made by Trustee Madsen and seconded by Trustee Christopherson.
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of an Agreement for Engineering Services – New Lenox Sports Facility – SpaceCo, Inc.
Mr. Carroll reported this proposal is for engineering services for the future sports complex with SPACECO Inc. Staff is seeking the Village Board’s approval to complete our due diligence on the proposed Sports Complex site. The engineering will determine what steps will be necessary to create and finalize a Letter of Map Revision to remove a significant area from a floodplain map so the Village would be allowed to build sports fields and sports fieldhouse as had been anticipated. This work will also help confirm there are no known issues that would preclude us from wanting to acquire the property. It will also give the Village a head start providing the critical information on creating the LOMR needed to grade the site to build the field and fieldhouse as well.
Mayor Baldermann stated the Board is aware that our due diligence period is set to expire on that day but there is one outstanding piece of information needed before we spend the money. Our attorney was able to work with the sellers for an extension until July 14th at no cost.
Motion to approve the agreement was made by Trustee Madsen and seconded by Trustee Smith.
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of a Professional Design Fees Agreement with Northern Builders – KidsWork Children’s Museum Mr. Carroll reported this agreement is for the architectural and civil engineering for the museum.
Trustee Smith reminded that Northern Builders was not good at hiring New Lenox businesses/people at previous projects.
Mr. Carroll noted the language that was in the Police Station agreement will also be in this agreement.
No comments or questions at this time.
Motion to approve the agreement was made by Trustee Gugliuzza and seconded by Trustee Wilson
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
7 June 26, 2023
Consideration for Approval of a Resolution Demanding Payment of a Certain Letter of Credit – Jacob’s Field Unit 3
NO ACTION TAKEN
Consideration of Approval of a Resolution Demanding Payment of Credit – Leigh Creek South Unit 2
Motion to approve resolution was made by Trustee Madsen and seconded by Trustee Scalise
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
REPORTS AND COMMUNICATION FROM VILLAGE OFFICIALS MAYOR
A -MAYOR
Appointments
1) Robin Ellis – Community Development Director/Assistant Village Administrator
2) Kimberly Auchstetter – Finance Director/Treasurer
3) Debra Smetana – Human Resource Director
4) Laura Zilinskas – Village Clerk
5) Lou Alessandrini – Police Chief
6) Daniel Martin – Safe Community Coordinator
Motion to approve the appointments was made by Trustee Smith and seconded by Trustee Madsen
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Gugliuzza, Wilson, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Mayor Baldermann reported on the recent carjacking. He thanked our New Lenox Police Department for doing a great job. Mayor Baldermann went on talk about career criminals coming from Cook County and committing crimes in our suburbs.
VILLAGE ATTORNEY
No report.
VILLAGE ADMINISTRATOR
No report.
PAYROLL & DISBURSEMENTS
Trustee Madsen made the motion to approve our bi-monthly disbursements in the amount of $1,335,025.80 and a manual disbursement in the amount of $41,131.50. In addition to these disbursements, approval is needed for a payroll in the amount of $469,065.94 paid on June16, 2023.
Trustee Scalise seconded the motion.
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Christopherson, Madsen, Wilson, Gugliuzza, and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
QUESTIONS AND/OR COMMENTS FROM THE FLOOR Mr. Walter asked why we can’t have two left turn lanes onto Route 30 from Nelson Road.
Mayor Baldermann said we can look into it.
TRUSTEE COMMENTS
Trustee Smith
Trustee Smith agreed with Mayor Baldermann’ s comments.
Trustee Madsen
Trustee Madsen wished everyone a safe and enjoyable 4th of July weekend.
Trustee Christopherson
Trustee Christopherson thanked our New Lenox Police Department for the exceptional work that they do.
Trustee Gugliuzza
Trustee Gugliuzza thanked our New Lenox Police Department for doing a great job and keeping us safe.
Trustee Wilson
Trustee Wilson wished everyone a safe 4th of July weekend.
Trustee Scalise
Trustee Scalise thanked our New Lenox Police Department.
Trustee Scalise congratulation Kim Auchstetter.
EXECUTIVE SESSION
None.
ADJOURNMENT
Motion to adjourn the meeting made by Trustee Smith and seconded by Trustee Scalise. Upon voice vote, the motion carried. The Regular Meeting of the Village of New Lenox Board of Trustees held on June 26, 2023 adjourned at 7:44pm.
https://www.newlenox.net/files/documents/VillageBoardofTrusteesMinutes06-26-23102812072523AM1487.pdf
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