Village of Bolingbrook Board of Trustees met May 23.
Here are the minutes provided by the board:
CALL TO ORDER:
The Regular Meeting of the Mayor and Board of Trustees of the Village of Bolingbrook was called to order at the hour of 7:30 p.m. on May 23, 2023, in Bolingbrook, Illinois, by Mayor Mary S. Alexander-Basta.
PLEDGE OF ALLEGIANCE:
Mayor Mary S. Alexander-Basta requested Dylan Humphries, to lead the pledge to the Flag.
ROLL CALL:
Village Clerk, Martha M. Barton, called the roll:
Present were: Mayor Mary S. Alexander-Basta, Trustees Michael J. Carpanzano, Michael T. Lawler, Troy J. Doris, Jean M. Kelly, Jose Quintero, and Maria A. Zarate.
Absent: None
Also present were:
Village Clerk, Martha M. Barton; Village Attorney, Burt Odelson; Co-Administrators, Ken Teppel and Lucas Rickelman; Finance Director, Rosa Cojulun; Police Chief, Michael Rompa; Fire Chief, Jeff LaJoie; Director of Public Works, Andres Orrego; and Chief Information Officer, James Farrell.
Absent: Director of Community Development, Matt Eastman.
JOURNAL OF PROCEEDINGS:
Motion Lawler, second Watts to approve the minutes of the regular meeting of May 09, 2023, as submitted by the Village Clerk.
Voice vote. Motion carried.
APPROVAL OF AGENDA/ADDITIONS:
Village Attorney Odelson indicated that there were no additions or corrections to the Agenda
Motion Carpanzano, second Zarate to approve the Agenda as presented.
Voice vote. Motion carried.
APPROVAL OF APPOINTMENTS – BOARDS AND COMMISSIONS:
Motion Doris, second Kelly to approve Donna Niven as commissioner for the Civic and Cultural Affairs Commission.
Voice vote. Motion carried.
Niven was duly sworn in by Mayor Mary Alexander-Basta.
REPORTS OF OFFICERS:
Mayor Alexander-Basta spoke at length about the following:
o Scheduling of road work. Roads last about 20 years, and many of Bolingbrook's are in need of repair. Apologized for the inconvenience but indicated that the roadwork is necessary.
o Stop Signs and speed bumps; the village can't always meet every request, and expressed hope that residents respect the community. She also indicated that while there are always wants; there is a cost to every request.
o She also mentioned that the senior leadership of the village does not monitor social media, advising residents who have concerns or issues that they should contact the village directly, not rely on social media to get their message to the powers that be. She stressed that communication is key.
Co-administrator Lucas Rickelman commented:
o Stop signs are governed by national standards; their purpose is not to regulate speed, but to regulate right of way. noise (braking and
o Speed bumps/humps/tables typically cause more noise accelerating)
o The Rt. 53/1-55 repair is under the jurisdiction of IDOT and we have no control over the project, which was necessitated by a piece of the I-55 roadway over the bridge collapsed, which required emergency repair.
Co-administrator Ken Teppel addressed several issues related to Code Enforcement:
o While Code Enforcement (CE) is a division of the Bolingbrook Police Department, they are not law enforcement.
o They can "red tag" unlivable houses, and issue “must appear" notices.
o CE officers cannot enter the back yards of residences unless invited, can only issue citations on violations they can see from the public way.
o Early in the spring, CE officers went from village beat to beat to observe any code violations and followed up with notification letters to inform and educate residents of the violations. They did not issue citations.
o CE will work with residents and can offer resources to help with correcting violations. Their emphasis is more education and communication and compliance.
o CE is also issuing "Happy Tags" for residents that are keeping and maintaining their properties up to code.
PRESENTATIONS
John Davin and Greg Palmer of VFW Post 5917 and American Legion Post 1288 presented the following annual awards:
Firefighter of the Year: Jason Fuggiti
Police Officer of the Year: Peter Moranda
Public Services: Michael London
Attending from the Police and Fire Board were Major Jones, Ray Macri, and Rey Aquayo.
PROCLAMATIONS:
Mayor Mary Alexander-Basta presented the following proclamations:
National Public Works Week - May 21-27, 2023; accepted by Director of Public Works Andres Orrego and Superintendent Terence Acquah.
Pride Month June 2023; accepted by Allaina Humphreys, Dominic Pozzie, Adam Avey, Anna Schiefelbein, and Joy Davis
PUBLIC COMMENTS:
None
BILL APPROVAL:
Motion Lawler, second Zarate to approve expenditures submitted as:
Bill Listing A Payables in the amount of $2,944,662.01
Bill Listing B - Prepaids in the amount of $1,256,254.14
Total: $4,200,916.15
(Copies were made available in the Finance Department, Clerk's Office, and on the Village website.)
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
TAX RECEIPTS:
February 2023 State Income Tax: $1,036,929.00 a 10.8% Decrease from a Year Ago
January 2023 Sales Tax: $2,992,925.00 a 4.7% Increase from a Year Ago
February 2023 Motor Fuel Tax: $236,843.00 a 37.5% Increase from a Year Ago
January 2023 State Administrative Fee: $24,070.00
Report placed on file.
RESOLUTIONS
RESOLUTION 23R-032
APPROVING A GENERAL SERVICE AGREEMENT CONTRACT WITH MUSIC SOLUTIONS TO PROVIDE LABOR TO OPERATE THE AUDIO, LIGHTING, VIDEO EQUIPMENT, AND CERTIFIED FOOD HANDLERS AT THE ROGER C. CLAAR PERFORMING ARTS CENTER:
Motion Carpanzano, second Kelly to adopt a resolution approving a general service agreement contract with Music Solutions to provide labor to operate the audio, lighting, video equipment, and certification food handlers at the Roger C. Claar Performing Arts Center.
The Agreement sets for the terms of the contracted labor used from Music Solutions to operate the audio, lighting and video equipment and certified food handlers at the Roger C. Claar Performing Arts Center. The agreement sets for the hourly rates for the contractors used by the Village. The Village will invoice Music Solutions. Reviewed and approved by Finance Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-033
APPROVING EXTENSION OF CONTRACT WITH AVALON PETROLEUM COMPANY:
Motion Doris, second Kelly to adopt a resolution approving extension of contract with Avalon Petroleum Company.
This Resolution extends an existing contract with Avalon Petroleum Company for one (1) year through April 30, 2024. Avalon was the low bid in 2022 for deliveries to 299 Canterbury Lane and Bolingbrook Golf Course. This is a one (1) year contract extended annually which goes out to bid every four (4) years. The fuel cost is determined by the daily "rack price" as established by OPIS (Oil Price Information Service). The delivery charge is minus .019 for unleaded and plus 011 cents per gallon for diesel. Reviewed and approved by Public Services Committee
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Absent 0 None
Abstentions 0 None
Nay 0 None
Motion carried.
RESOLUTION 23R-034
APPROVING PROPOSAL FROM INNOVATIVE CONCRETE CONSTRUCTION, INC. FOR A NEW TOWN CENTER PATIO:
Motion Quintero, second Kelly to adopt a resolution approving proposal from Innovative Concrete Construction, Inc for a new Town Center Patio.
The Village will be building a patio behind Town Center for Village events. There will be two pads, one will be 135 ft. by 35 ft. long and the other a 12 ft. by 23 ft. pad. The Village will place a deposit of $14,750.00 for construction to begin, the balance of $44,250.00 will be paid at completion. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-035 APPROVING A PROPOSAL WITH FROM WSP USA, FOR PROFESSIONAL ENGINEERING SERVICES FOR CONSTRUCTION, INSPECTION AND DOCUMENTATION FOR THE 2023 MFT STREET RESURFACING AND PATCHING PROGRAM:
Motion Lawler, second Kelly to adopt a resolution approving a proposal with from WSP USA for Professional Engineering Services for Construction Inspection and documentation for the 2023 MFT Street resurfacing and patching program.
This is for the resurfacing and patching of various streets throughout the Village. The use of MFT funding requires extensive supervision and documentation. The proposals also include material testing. The cost is $500, 140.00 for construction engineering plus $53,780.00 for testing. Reviewed and approved by Public Services Committee.
Co-Administrator Rickelman indicated that they will be sending out notifications before the work begins.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-036
APPROVING SUPPLEMENT NO. 1 WITH KNIGHT ENGINEERS AND ARCHITECTS FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE 2022 MFT STREET RESURFACING AND PATCHING PROGRAM:
Motion Kelly, second Doris to adopt a resolution approving Supplement No. 1 with Knight Engineers and Architects for Professional Engineering Services related to the 2022 MFT Street resurfacing and patching program:
The contractor was unable to complete the 2022 program during last year's construction season due to impacts on stone quarries and difficulties in the construction industry such as driver and concrete shortages. The effects of the extended timeframe increased the man- hours needed to complete the necessary inspection and documentation required of this project. Therefore, the supplemental funds requested are for an amount not to exceed $40,000.00. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-037
APPROVING PROPOSAL FROM T.P.I. BUILDING CODE CONSULTANTS, INC. FOR THIRD PARTY INSPECTION SERVICES:
Motion Carpanzano, second Kelly to adopt a resolution approving proposal from T.P.I. Building Code Consultants, Inc. for third party inspections services.
This contract is for third party inspections for the Building Department since current staffing levels cannot accommodate inspection demand and volume during the busy summer construction season. The invoices will be billed on an hourly basis and the total cost is not to exceed $150,000.00. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-038
APPROVING AGREEMENT WITH RKM FIREWORKS, INC FOR JULY 4 FIREWORKS DISPLAY:
Motion Quintero, second Zarate to adopt a resolution approving agreement with RKM Fireworks, Inc. for July 4 Fireworks Display.
The contract is for the Village's annual Fourth of July fireworks display at the Bolingbrook Golf Club. The total cost is $50,000.00.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-039
APPROVING JOINT AGREEMENT BETWEEN WILL COUNTY AND THE VILLAGE OF BOLINGBROOK SUBJECT TO ATTORNEY APPROVAL:
Motion Zarate, second Doris to adopt a resolution approving joint agreement between Will County and the Village for Bolingbrook subject to attorney approval.
The Village of Bolingbrook is a direct entitlement community under the Department of Housing and Urban Development (HUD) for Community Development Block Grant (CDBG) funding. To avoid administrative cost duplication, the Village has entered into an agreement to have Will County provide for the administration and bookkeeping of the Village's CDBG programs. This Ordinance approves an intergovernmental agreement with Will County to administer certain essential community development and housing assistance activities, specifically community renewal and lower income housing assistance activities within the Village. This Agreement shall commence October 1, 2023 and shall continue in operation for three (3) program years (Federal Fiscal Years 2024-2026) through and inclusive of September 30, 2026, unless extended by mutual agreement.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Quintero, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
PUBLIC COMMENTS/QUESTIONS FROM THE AUDIENCE/PRESS:
None
COMMENTS/QUESTIONS FROM THE AUDIENCE/PRESS:
None
COMMENTS AND REPORTS:
TRUSTEE LAWLER:
Acknowledged a rare feat: underclassman pitcher Josh Lamberson of the BHS Raiders boys' baseball team threw a no-hitter in a game the night before. He got through 27 batters, and struck out seven, within less than an hour. This allowed the eight seniors on the team (who had their graduation gowns in the dugout in preparation for the BHS graduation ceremony that was occurring that evening as well, due to a scheduling conflict) to be on time for their graduation. Mentioned that at the BHS graduation the previous evening, there were 771 graduates. He extended his appreciation for being able to read out half of their names during the ceremony and apologized for any mispronunciations. He also congratulated all the graduates, staff, and faculty of BHS, and mentioned that this graduating class was in the unique position of having spent all four years of their high school experience dealing with the challenges of COVID-19. He also indicated that he was privileged to listen to the words of the Valedictorian and Salutatorian of the class.
Trustee Lawler also mentioned that as a member of the board of the Valley View Educational Enrichment Foundation, he was proud to acknowledge that the VVEEF had received and granted 49 grant applications for the year, awarding over $61k in funds for those grants.
He also congratulated all the Bolingbrook graduates from all the school districts that serve our community.
TRUSTEE ZARATE:
Congratulated all the 2023 graduates.
Mentioned the Cavalcade of Planes being held on June 3-4 at Bolingbrook's Clow International Airport.
TRUSTEE CARPANZANO:
Congratulated all of those who received awards, and mentioned the event that honored the Bolingbrook Police Department and First Responders. Mentioned the issue of allowing hens to be raised in Bolingbrook, extending his appreciation to those who spoke at the board meeting, especially to Lauren Matuszak for the time and effort she put in to create the report that she submitted to the board.
Wished a Happy 1st Birthday to Scout, BPD's newest K-9 officer.
Announced the HOPE (Helping Other People Enjoy) Special Prom event at Bolingbrook Golf Club on June 22nd
Mentioned registration is open for the June 24th Pet Parade at the Promenade.
TRUSTEE DORIS:
Expressed his thanks to all those who stayed throughout the entire board meeting and for the education about raising chickens.
Announced Bolingbrook's Juneteenth event on June 17th, which is now a legal national holiday as of last year, taking place behind Village Hall. Three supporting events are the Legends vs. Rising Stars Showdown on Saturday, May 20th, followed by a Night of Jazz at the Holiday Inn on June 16th, and the motorcycle fundraiser event on June 3rd, starting in Elgin and ending in Crest Hill. All proceeds will go to the Juneteenth event.
TRUSTEE KELLY:
Extended her congratulations and best wishes to all the graduates.
Mentioned the FOCOUS gala on May 25th at the Bolingbrook Golf Club.
TRUSTEE QUINTERO:
Mentioned that he attended the BHS graduation ceremony and added a reminder that Trustee Lawler's son was also graduating this year.
Welcomed Donna Niven as Commissioner, and congratulated all the award winners of the evening.
Announced the Lions International Beep Baseball event at the Bolingbrook Recreation and Aquatic Center on June 10 & 11, with the championship on Sunday.
ADJOURNMENT:
Motion Carpanzano, second Quintero to adjourn the meeting.
Voice Vote. Motion carried and meeting adjourned at 9:08 p.m.
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