Village of New Lenox Board of Trustees met April 24.
Here are the minutes provided by the board:
CALL TO ORDER
The Regular Meeting of the New Lenox Village Board of Trustees was called to order at 7:02p.m. by Trustee Smith in the Council Chambers of the New Lenox Village Hall.
PLEDGE OF ALLEGIANCE
ROLL CALL
Upon Roll Call by the Clerk, the following members of the corporate authorities answered “Here” or “Present”:
Trustees Scalise, Madsen, Christopherson, Smith, Butterfield and Mayor Baldermann.
QUORUM
There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order.
OTHER OFFICIALS IN ATTENDANCE
Also, in attendance were the Village Administrator Kurt Carroll, Village Clerk Laura Zilinskas, Assistant Village Administrator/Community Development Director Robin Ellis, Village Engineer Will Nash, Director of Finance Kim Auchstetter and Attorney Chris Spesia.
PROCLAMATION – National Library Week
Mayor Baldermann, on behalf of the Village Board proclaimed April 23rd – April 29th, 2023 as Library Week in the Village of New Lenox.
CONSENT AGENDA
Motion to approve 4 items on the CONSENT AGENDA #23-11 was made by Trustee Butterfield and seconded by Trustee Smith
A - Minutes of the Regular Meeting – April 10, 2023
B - Surety Reduction – Arby’s
C - Resolution #23-12 Authorizing Participation in the State of Illinois Rock Salt Joint Purchasing Program for 2023-2024
D - Proclamation - Mayors’ Monarch Pledge
Upon roll call, the vote was:
AYES: 6 Trustees Scalise, Christopherson, Madsen, Smith, Butterfield and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
The motion carried.
ORDER OF BUSINESS
Consideration for Approval of a Temporary Use for a Farm Stand – Bothwell Farms/1259 North Cedar Road
Ms. Ellis reported the owners of Bothwell Farms are requesting to place a greenhouse/farm stand within the parking lot of the Ranch Frosties property, which is located at 1259 North Cedar Road. Pending approval, the greenhouse would be in the parking lot from May 1, 2023 through October 31, 2023. Ms. Ellis noted that Staff had received some concerns from the owner of the daycare but the parties have gotten together and came to a resolution so that this can move forward. The farm stand will be reduced in size this year and the owners have also agreed to post signs along the fence for Tiny Treasures for parent drop-off and pick-up as well as signs indicated that patrons must be parked in striped parking spaces.
No comments or questions from the Village Board.
Motion to approve the temporary use was made by Trustee Madsen and seconded by Trustee Smith
Upon roll call, the vote was:
AYES: 6 Trustees Scalise, Christopherson, Madsen, Smith, Butterfield and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of a Request for a County Special Use – 2085 South Spencer Road
Ms. Ellis reported this request is for the existing Mulch It at the SW corner of Spencer Road and Laraway Road. They were granted a Special Use a number of years ago but over time the mulch business has expanded and gotten out of compliance. They are going to be relocating the mulch piles and maintain a 50-foot buffer from their south property line, which is the north property line of Ashton Estates North, as well as a 300-foot buffer from the west, adjacent to Bristol Park. Staff is recommending that we not object to this county Special Use subject to a number of conditions –
1. They maintain the setbacks that were agreed on
2. They comply with all Fire Protection District and State Fire Marshall requirements - limits on the height, depth and length of mulch piles as well as temperature monitoring requirements
3. Install protective barrier around the mulch piles – mulch winding up in the Village storm sewer system
This will bring the existing site into conformance.
Motion to not file an objection was made by Trustee Butterfield and seconded by Trustee Madsen
Upon roll call, the vote was:
AYES: 6 Trustees Scalise, Christopherson, Madsen, Smith, Butterfield and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
Consideration for Approval of a Request for a County Special Use – 17598 South Cedar Road (North of Route 6)
Ms. Ellis reported the Mulch It business will be moving to Cedar Road and Chicago Bloomington Road over the next couple of years. That site does have some existing trees so we are suggesting that it possible the trees be preserved. We are recommending they be placed in a conservation easement since Spring Creek does run through a corner of the property. They do not have a very detailed site plan at this time but they are showing one storage building, a production area and are proposing to have cows on this site. Staff is recommending that we do not object subject to minting a 50-foot setback from the side and rear yards, a 100-foot setback from Cedar Road, that the existing tree lines be preserved, that they comply with the Will County Storm Water Ordinance, provide a protective barrier around the mulch pile to prevent run-off, we want to ensure there is adequate number of striped parking spaces and are in compliance with the fire code.
The petitioner had nothing to add.
The Village Board had no comments.
Motion to not file an objection was made by Trustee Butterfield and seconded by Trustee Smith.
Upon roll call, the vote was:
AYES: 6 Trustees Scalise, Christopherson, Madsen, Smith, Butterfield and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
Approval of Purchase – Dell Laptop Computers – Police Department Motion to approve the purchase in the amount of $12,068.85 was made by Trustee Smith and seconded by Trustee Scalise
Upon roll call, the vote was:
AYES: 6 Trustees Scalise, Christopherson, Madsen, Smith, Butterfield and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
Consideration for Approval of a Contract for Audit Services – FORVIS Motion to approve a contract for $58,000.00 was made by Trustee Scalise and seconded by Trustee Madsen.
Upon roll call, the vote was:
AYES: 6 Trustees Scalise, Christopherson, Madsen, Smith, Butterfield and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
Consideration for Approval of a Resolution # 23-13 for 2023 MFT Municipal Maintenance Program
Mr. Nash reported this resolution allocates the amount of funding that we get from the state.
Motion to approve the resolution was made by Trustee Smith and seconded by Trustee Butterfield
Upon roll call, the vote was:
AYES: 6 Trustees Scalise, Christopherson, Madsen, Smith, Butterfield and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
Consideration for Approval of a Contract for Engineering Services – 2023 MFT Road Resurfacing Project - Christopher Burke Engineering Mr. Nash reported this contract is for Burke Engineering be our consulting engineer and assist with the field observation, inspection and coordination of the 2023 MFT project in an amount not to exceed $40,000.00. Mr. Nash noted that he will be updating the project and street names on our website.
Mayor Baldermann added residents can contact the Village if there are pot holes or if their street is in need of patching.
Motion to approve the contract was made by Trustee Scalise and seconded by Trustee Butterfield.
Mr. Nash stated that our Public Works Department has purchased some equipment to allow us to do some pathing.
Upon roll call, the vote was:
AYES: 6 Trustees Scalise, Christopherson, Madsen, Smith, Butterfield and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
REPORTS AND COMMUNICATION FROM VILLAGE OFFICIALS MAYOR
Mayor Baldermann reported that he had attended at 100th birthday party for New Lenox resident, Colette Athans. The Athans Family started the Loyalty Day Parade.
Mayor Baldermann reported he had attended the Canines for Veterans event at the VFW.
Mayor Baldermann presented Trustee Butterfield with a plaque for all he has done on the Village Board and for his service to our community.
Trustee Butterfield addressed the Village Board and community and his family thanking everyone for their support.
VILLAGE ATTORNEY
No report.
VILLAGE ADMINISTRATOR
Mr. Carroll, on behalf of himself and the Village Staff, thanked Trustee Butterfield for his years of service. It’s been a pleasure working with him.
PAYROLL & DISBURSEMENTS
Trustee Butterfield made the motion to approve our bi-monthly disbursements in the amount of $681,368.06. In addition to these disbursements, approval is needed for payroll amount of $402,887.28 paid on April 21, 2023.
Trustee Madsen seconded the motion.
Upon roll call, the vote was:
AYES: 6 Trustees Scalise, Christopherson, Madsen, Smith, Butterfield and Mayor Baldermann
ABSTAIN 0
NAYS: 0
ABSENT: 0
QUESTIONS AND/OR COMMENTS FROM THE FLOOR No comments or questions from the audience.
TRUSTEE COMMENTS
Trustee Smith
Trustee Smith said it’s been a pleasure serving with Trustee Butterfield.
Trustee Butterfield
Trustee Butterfield said the future of New Lenox is bright.
Trustee Madsen
Trustee Madsen echoed Trustee Smith.
Trustee Christopherson
Trustee Christopherson echoed Trustee Smith. She thanked him for his warm welcome.
Trustee Scalise
Trustee Scalise wished Trustee Butterfield good luck in his future.
Executive Session
No executive session.
ADJOURNMENT
Motion to adjourn the meeting made by Trustee Butterfield and seconded by Trustee Smith. Upon voice vote, the motion carried. The Regular Meeting of the Village of New Lenox Board of Trustees held on April 24, 2023 adjourned at 7:40pm.
https://www.newlenox.net/files/documents/VillageBoardofTrusteesMinutes04-24-23025841050923PM1487.pdf
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