Village of Bolingbrook Board of Trustees met March 28.
Here are the minutes provided by the board:
CALL TO ORDER:
The Regular Meeting of the Mayor and Board of Trustees of the Village of Bolingbrook was called to order at the hour of 7:30 p.m. on March 28, 2023, in Bolingbrook, Illinois, by Deputy Mayor Michael Lawler.
PLEDGE OF ALLEGIANCE:
Deputy Mayor Lawler requested Samantha Ginino to lead the pledge to the Flag so she could fulfill a community and civics school project requirement. After the pledge, Deputy Mayor Lawler also recognized Boy Scout Kyle Hoekema who was in the audience completing his last merit badge before going for his Eagle.
ROLL CALL:
Village Clerk, Martha M. Barton, called the roll:
Present were: Trustees Michael J. Carpanzano, Michael T. Lawler, Troy J. Doris, Jean M. Kelly, Sheldon L. Watts, and Maria A. Zarate.
Absent: Mayor Mary Alexander-Basta who was in Springfield for the Will County Governmental League Lobby Day.
Also present were:
Village Clerk, Martha M. Barton; Village Attorney, Burt Odelson; Co-Administrator, Ken Teppel; Finance Director, Rosa Cojulun; Police Chief, Michael Rompa; Fire Chief, Jeff LaJoie; Director of Public Works, Andres Orrego; Chief Information Officer, James Farrell and Director of Community Development, Matt Eastman.
Absent: Co-Administrator Lucas Rickelman who was also in Springfield for the Will County Governmental League Lobby Day.
JOURNAL OF PROCEEDINGS:
Motion Watts, second Carpanzano to approve the minutes of the regular meeting of March 14, 2023, as submitted by the Village Clerk.
Voice vote. Motion carried.
APPROVAL OF AGENDA/ADDITIONS:
Village Attorney Odelson indicated that there were no additions or corrections to the Agenda.
Motion Doris, second Carpanzano to approve the Agenda as presented.
Voice vote. Motion carried.
APPROVAL AND SWEARINGS-IN OF APPOINTMENTS - BOARDS AND COMMISSIONS:
None
PROCLAMATIONS:
Child Abuse Prevention Month April 2023, accepted by Joe Giamanco representing the Exchange Club of Northern Will County.
REPORTS OF OFFICERS:
PUBLIC COMMENTS:
None
BILL APPROVAL:
Motion Carpanzano, second Doris to approve expenditures submitted as:
Bill Listing A - Payables in the amount of $710,473.16
Bill Listing B - Prepaids in the amount of $ 300,382.03
Total: $1,010,855.19
(Copies were made available in the Finance Department, Clerk's Office, and on the Village website.)
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
TAX RECEIPTS
1. December 2022 State Income Tax: $1,087,815.37 a 13.4% Decrease from a Year Ago
2. November 2022 Sales Tax: $3,544,013.53 a 4% Decrease from a Year Ago
3. December 2022 Motor Fuel Tax: $288,520.65 a 5.8% Increase from a Year Ago
4. November 2022 State Administrative Fee: $29,059.72
CONSENT AGENDA
Motion to Accept Low Bid from Brothers Asphalt Paving, Inc. in the amount of $730,960.56 for the 2023 CDBG (Community Development Block Grant) Reconstruction Program:
The Village has an agreement with Will County for a CDBG grant. Brothers Asphalt was the lowest bidder. There are 11 streets in this project. The contract is for $730,960.56. The grant covers $723, 454.50. The Village's portion is $7,506.06. Reviewed and approved by Public Services Committee.
Motion to Approve Low Bid from Cecchin Plumbing and Heating in the amount $580,340.00 for Contractual Services for 2023 DCEO (Department of Commerce and Economic Opportunity) for Briarcliff Road Storm Sewer Improvement Project (Subject to Attorney Approval)
The Village is in the process of receiving a DCEO grant of $500,000.00. This is the low bid, and the project will replace the failing metal storm pipe with a concrete pipe to improve water management. The contract is for $580,340.00. The grant is for $500,000.00. The Village's portion is $80,340.00. This is subject to attorney approval because we are waiting on DCEO final approval. Reviewed and approved by Public Services Committee.
Motion Kelly, second Carpanzano
Roll Call vote: Motion carried.
ORDINANCES:
None
RESOLUTIONS
23R-014
AMENDING CHAPTER 6.2 OF THE PERSONNEL POLICY MANUAL (PAYROLL POLICY): Motion Watts, second Kelly to adopt a resolution amending Chapter 6.2 of the personnel Policy Manual (Payroll Policy):
The Village has been processing two payrolls, one with employees paid to date and the other paid one week behind. This caused unnecessary errors and duplication of efforts. Now all employees will be paid on a one (1) week delay.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-015
APPROVING PURCHASE OF ONE VEHICLE THROUGH THE STATE OF ILLINOIS PURCHASING CONTRACT (REPLACEMENT VEHICLE FOR BATTALION CHIEF): Motion Kelly, second Doris to adopt a resolution approving purchase of one vehicle through the State of Illinois purchasing contract (replacement vehicle for Battalion Chief):
This purchase was originally approved for a 2022 vehicle in February of 2022. This order was cancelled by the vendor in November of 2022 due to lack of inventory. A 2023 vehicle is now requested at an increased cost of $10,000.00. The total cost is not to exceed $77,000.00 Reviewed and approved by Public Safety Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-016
APPROVING PURCHASE OF A FORD F550 AMBULANCE FROM FIRE SERVICE, INC.: Motion Watts, second Zarate to adopt a resolution approving purchase of a Ford F550 Ambulance from Fire Service, Inc
This will replace a 2012 ambulance with 133,000 miles. There is a 24 month build time and we anticipate receipt in July 2024. This is a fiscal year 2023 budgeted item at a cost not to exceed $278,133.00. Reviewed and approved by Public Safety Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-017
APPROVAL PROPOSAL WITH WSP USA, FOR PROFESSIONAL ENGINEERING SERVICES FOR CONSTRUCTION, INSPECTION AND DOCUMENTATION FOR THE 2023 CDBG PAVING PROGRAM:
Motion Watts, second Kelly to adopt a resolution approval proposal with WSP USA, for professional engineering services for construction, inspection, and documentation for the 2023 CDBG paving program.
This engineering proposal is needed to inspect and ensure quality control in our CDBG (Community Development Block Grant) paving program. The contract covers 11 streets, 10 of which are in the historic area. The total cost is not to exceed $60,000.70. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-018
APPROVING PROPOSAL WITH ENGINEERING SOLUTIONS TEAM FOR CONSTRUCTION ENGINEERING SERVICES FOR THE 2023 DCEO BRIARCLIFF STORM SEWER IMPROVEMENT PROJECT SUBJECT TO ATTORNEY APPROVAL:
Motion Watts, second Doris to adopt a resolution approving proposal with engineering Solutions Team for Construction Engineering Services for the 2023 DCEO Briarcliff Storm sewer improvements project subject to Attorney approval.
This engineering proposal is needed to inspect and ensure quality control on the Briarcliff Road Storm Sewer project. The contract is for Briarcliff Road from Queenswood Road to Oxford Road. Total cost is not to exceed $47,940.00. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-019
APPROVING J. HASSERT LANDSCAPING FOR SPRING TREE REPLACEMENT:
Motion Watts, second Kelly to adopt a resolution approving J. Hassert Landscaping for spring tree replacement:
The Village's spring tree replacement will consist of 150 trees at $425.00 per tree to be planted on the main streets in the Village. This is to replace diseased, dead, or damaged trees. Total cost not to exceed $62,250.00. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-020
ESTABLISHING A CLASS II OR PROHIBITED TRUCK ROUTE BY THE VILLAGE OF BOLINGBROOK WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION:
Motion Carpanzano, second Watts to adopt a resolution establishing a Class II or prohibited truck route by the Village of Bolingbrook with the Illinois Department of Transportation:
The Village will be utilizing IDOT's truck routes system as part of the Will County Community Friendly Freight Mobility Plan. The Village listed streets will be designated by IDOT as Class Il Truck Routes. There are 38 streets on the Village's list.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
COMMENTS/QUESTIONS FROM THE AUDIENCE/PRESS:
None
COMMENTS AND REPORTS:
DEPUTY MAYOR/TRUSTEE LAWLER:
Announced the passing of local attorney Bob Quinn who was a long-time member of the Lions Club and Chamber of Commerce, and staunch supporter of the Village. The Lions Club will be hosting a remembrance event at the Bolingbrook Golf Club on April 18th
TRUSTEE KELLY:
Wished the scouts good luck with their Eagle projects.
Announced the Lions Club's Easter Egg Hunt on Saturday, April 8th.
TRUSTEE CARPANZANO:
Mentioned the success of the K9s for Vets houseware sales event on the previous weekend, and announced that there will be another houseware sale on Saturday, April 1st to benefit the cause.
Expressed kudos to the cast and crews of Bolingbrook High School's production of "The Addams Family" and Plainfield East High School's production of "Shrek" for doing an amazing job.
TRUSTEE DORIS:
Announced the "RecyclePalooza" event sponsored by Will County Land Use Resource Recovery & Energy Department, on Saturday, April 1st.
TRUSTEE WATTS:
Offered his condolences to the friends and family of Bob Quinn.
Expressed his thanks to the scouts and wished them the best.
Announced the Kiddie Academy's STEM event on Saturday, April 1st.
TRUSTEE ZARATE:
Expressed her condolences to the family of Bob Quinn.
Mentioned the Community Mosaic Days March 3-7, during which residents can help assemble the mosaic that will grace the tunnel entrance at Village Hall.
CO-ADMINISTRATOR TEPPEL:
Elaborated on the details of Mosaic Days project.
CLERK BARTON:
Mentioned the April 4th Consolidated Election, and encouraged residents to vote, either during Early Voting at Fountaindale Library (through April 3rd) or at their polling place on Election Day.
Reminded Will County residents that they can register to vote at the Library during Early Voting hours, or at their polling place on Election Day.
Expressed her condolences to the friends and family of Bob Quinn.
DEPUTY MAYOR LAWLER:
Commented on the tremendous efforts of the cast and crew of the BHS production of "The Addams Family" and mentioned that participation in such can even lead to a career in the theatre.
ADJOURNMENT:
Motion Zarate, second Watts to adjourn the meeting.
Voice Vote. Motion carried and meeting adjourned at 8:10 p.m.
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