Village of Bolingbrook Village Board met Feb. 28.
Here are the minutes provided by the board:
CALL TO ORDER:
The Regular Meeting of the Mayor and Board of Trustees of the Village of Bolingbrook was called to order at the hour of 7:30 p.m. on February 28, 2023, in Bolingbrook, Illinois, by Mayor Mary S. Alexander-Basta.
PLEDGE OF ALLEGIANCE:
Mayor Mary S. Alexander-Basta requested Boy Scout Jason Engh to lead the pledge to the Flag.
ROLL CALL:
Village Clerk, Martha M. Barton, called the roll:
Present were: Mayor Mary S. Alexander-Basta, Trustees Michael J. Carpanzano, Michael T. Lawler, Troy J. Doris, Jean M. Kelly, Sheldon L. Watts, and Maria A. Zarate.
Absent: None
Also present were:
Village Clerk, Martha M. Barton; Village Attorney, Ross Secler representing Burt Odelson; Co-Administrators, Ken Teppel and Lucas Rickelman; Finance Director, Rosa Cojulun; Director of Public Works, Andres Orrego; Police Chief, Michael Rompa; Chief Information Officer, James Farrell; Fire Chief, Jeff LaJoie; and Director of Community Development, Matt Eastman.
JOURNAL OF PROCEEDINGS:
Motion Watts, second Kelly to approve the minutes of the regular meeting of January 24, 2023, as submitted by the Village Clerk.
Voice vote. Motion carried.
APPROVAL OF AGENDA/ADDITIONS:
Village Attorney Secler indicated that there were no additions or corrections to the Agenda.
Motion Lawler, second Carpanzano to approve the Agenda as presented.
Voice vote. Motion carried.
APPROVAL AND SWEARINGS-IN OF APPOINTMENTS - BOARDS AND
COMMISSIONS:
Ryan Doherty appointed to the Civic and Cultural Affairs Commission and sworn in.
Motion Lawler, second Kelly
Voice Vote: Motion carried.
REPORTS OF OFFICERS:
None
PROCLAMATIONS:
None
PUBLIC COMMENTS: None
BILL APPROVAL:
Motion Doris, second Carpanzano to approve expenditures submitted as:
Bill Listing A Payables in the amount of $709,811.70
Bill Listing B - Prepaids in the amount of $2,638,672.62
Total: $3,348,484.32
(Copies were made available in the Finance Department, Clerk's Office, and on the Village website.)
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
TAX RECEIPTS:
November 2022 State Income Tax: $1,100,182.979.2% Increase from a Year Ago
October 2022 Sales Tax: $3,454,524.13-3.8% Increase from a Year Ago
November 2022 Motor Fuel Tax: $250,932.51--2% Decrease from a Year Ago
October 2022 State Administrative Fee: $28,031.23
CONSENT AGENDA:
Ordinance (23-007) Vacating a Portion of the Essington Road Right-Of-Way for the Sawgrass Townes Subdivision (Plat No. 1)
Ordinance (23-008) Vacating a Portion of the Essington Road Right-Of-Way for the Sawgrass Townes Subdivision (Plat No. 2)
Ordinance (23-009) Vacating a Portion of the Essington Road Right-Of-Way for the Sawgrass Townes Subdivision (Plat No. 3)
Ordinance (23-010) Vacating a Portion of the Essington Road Right-Of-Way for the Sawgrass Townes Subdivision (Plat No. 4)
Motion for Omnibus approval of Consent Agenda: Motion Lawler, second Kelly
Roll Call Vote. Motion carried.
RESOLUTIONS:
RESOLUTION 23R-008
APPROVING A PROPOSAL FROM NOBLETEC FOR SERVICES, HARDWARE AND SOFTWARE FOR VARIOUS VILLAGE BUILDINGS FIREWALLS:
Motion Watts second Doris to adopt a resolution approving a proposal from NobleTec for services, hardware and software for various Village buildings firewalls.
This contract covers the replacement of six network switches, Sophos professional services and thirty-six months of support. In addition, NobleTec will provide network detection and response along with cyber security training for end users. The total cost is $42,022.84. Reviewed and approved by Finance Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-009
APPROVING PURCHASE OF TWO (2) FORD HALF TON CARGO VANS UNDER THE SUBURBAN PURCHASING COOPERATIVE CONTRACT #207:
Motion Lawler, second Carpanzano to adopt a resolution approving purchase of two (2) Ford Half Ton Cargo Vans under the suburban purchasing cooperative contract #207.
Last year, the Village authorized the purchase of two cargo vans from Currie Motors to be used for Utility and Electrical Divisions. However, the current pricing has increased. Therefore, this Resolution repeals (22R-004) and authorizes the purchase of these vehicles at a new cost. The total cost is $92,850.00 with the original $62,122.00 being paid from the 2021/2022 fiscal year budget and additional $30,728.00 being paid from the 2022/2023 budget. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-010
FOR MAINTENANCE OF STREETS AND HIGHWAYS BY THE VILLAGE OF BOLINGBROOK UNDER THE ILLINOIS HIGHWAY CODE WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION:
Motion Carpanzano second Kelly to adopt a resolution for maintenance of streets and highways by the Village of Bolingbrook under the Illinois Highway Code with the Illinois. Department of Transportation:
This Resolution is for the maintenance of streets and highways by the Village under the Illinois Highway code. This obligates our MFT allotment and will allow IDOT to begin reviewing individual bid packages. The contractual work will include sidewalk program, pavement marking, street resurfacing and patching, pavement crackfilling and Woodcreek Culvert replacement. The preliminary MFT amount budgeted is not to exceed $9,527,220.00. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-011
APPROVING AN AGREEMENT FOR ENGINEERING DESIGN SERVICES WITH KIMLEY- HORN AND ASSOCIATES, INC. SUBJECT TO ATTORNEY APPROVAL (REHABILITATE AIRCRAFT PARKING APRON PAVEMENTS, PHASE 3 AND 4):
Motion Watts second Kelly to adopt a resolution approving an agreement for engineering design services with Kimle-Horn and Associates, Inc. subject to Attorney approval (Rehabilitate Aircraft Parking Apron Pavements, Phase 3 and 4):
This agreement approves design engineering for Phase 3 and 4 of the project to rehabilitate aircraft parking apron pavements at Bolingbrook's Clow International Airport. The project has received federal and state funding and the total cost is estimated at $3,161,500.00 with the Bolingbrook share not to exceed $181,172.82. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-012
ADOPTING DEBT MANAGEMENT POLICY FOR THE VILLAGE OF BOLINGBROOK: Motion Lawler second Carpanzano to adopt a resolution adopting debt management policy for the Village of Bolingbrook:
All of the major rating agencies like to see good financial management practices and policies in writing for a municipality so that they know that there is a specific method which is used on a repeated basis to fund the finances of a municipality. Although the Village has some informal policies, approving these policies in writing will help the Village obtain better financial ratings.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-013
ADOPTING A TAX EXEMPT FINANCING COMPLIANCE POLICY AND PROCEDURE FOR THE VILLAGE OF BOLINGBROOK:
Motion Carpanzano second Watts to adopt a resolution adopting a Tax Exempt Financing Compliance Policy and procedure for the Village of Bolingbrook.
As stated above, the major rating agencies like to see good financial management practices and policies in writing for a municipality, so the Village is also approving this compliance policy and procedure with respect to Tax Exempt Financing in order to secure a stronger financial rating.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
ORDINANCES:
ORDINANCE 23-011
APPROVING FINAL PLAT OF SUBDIVISION FOR SAWGRASS TOWNES (PHASE 1, 2 AND 3):
Motion Lawler second Doris to pass an ordinance approving Final Plat of Subdivision for Sawgrass Townes (Phase 1,2 and 3):
The final plat of phase 1, 2 and 3 allows for the creation of 51 single family homes, 27 building envelopes/blocks, for a total of 142 townships, along with 12 outlots consisting of landscaping, open space, and stormwater detention. Reviewed and approved by Plan Commission.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
COMMENTS/QUESTIONS FROM THE AUDIENCE/PRESS:
None
COMMENTS AND REPORTS:
CLERK BARTON:
Mentioned that Early Voting for the April 4, 2023 Consolidated Election has been available at the Will County Building in Joliet as of February 23rd. Early Voting will begin at Fountaindale Public Library on March 20th. Their respective websites have days/times information.
Reminded residents that if they reside in Will County, they can register to vote in the Clerk's office during regular Village Hall hours.
TRUSTEE LAWLER:
Announced the Valley View Educational Enrichment Foundation event, "Light Up the Night" on Friday, March 10th at Bolingbrook Golf Club.
Mentioned that the Lions Club/Knights of Columbus Council 6521 is hosting their annual St. Patrick's Day Dinner on Saturday, March 11th at the Levy Center.
TRUSTEE KELLY:
Expressed her thanks to Ryan Doherty for stepping up to serve on the Civic and Cultural Affairs Commission.
Announced the Rotary Club's Annual Mac 'n' Cheese Competition on Saturday, March 11th at the New Life Lutheran Church.
TRUSTEE CARPANZANO:
Mentioned the Heart Haven Outreach (H2O) 3on3 Coed Character Counts Basketball Tournament on Sunday, March 5th at Brooks Middle School.
Announced Spring Clean-up Week for the Village on residents' regularly scheduled pick-up day, March 27-31. Unlimited bulk items accepted; no electronics, construction debris, or landscape waste permitted.
TRUSTEE DORIS:
Announced Angelic Kindness' Pasta Dinner/Fundraiser on Wednesday, March 8th at the Levy Center.
TRUSTEE WATTS:
Congratulated Ryan Doherty on his appointment to the Civic and Cultural Affairs Commission.
Welcomed Boy Scout Engh and congratulated him on his journey in scouting. Mentioned the United Cerebral Palsy's 26th Annual Great Chef's Tasting Party & Auction on Sunday, March 5th at the Bolingbrook Golf Club.
TRUSTEE ZARATE:
Announced that the Bolingbrook Police and Fire Departments are hosting a free Child Car Seat Check event on Saturday, March 4th at Fire Station #4. MAYOR BASTA:
Reminded residents that all of these not-for-profit events not only need their attendance, but that they also need donations of raffle baskets or door/raffle prizes. Residents can also contribute to the community by picking up trash when they see it, and by supporting our local businesses.
ADJOURNMENT:
Motion Lawler, second Carpanzano to adjourn the meeting.
Voice Vote. Motion carried and meeting adjourned at 8:09 p.m.
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