Lincoln-Way Community High School District 210 Board of Education Met Oct. 15.
MINUTES of a regular public meeting of the Board of Education of Lincoln-Way Community High School District Number 210, Will and Cook Counties, Illinois, held in the Knights’ Round Table Hall at Lincoln-Way Central High School Building, 1801 East Lincoln Highway, New Lenox, Illinois, in said School District at 7:00 p.m.
Executive Order issued by Governor Pritzker, March 16, 2020
“During the duration of the Gubernatorial Disaster Proclamation, the provisions of the Open Meetings Act, 5 ILCS 120, requiring or relating to in person attendance by members of a public body are suspended. Specifically, (1) the requirement in 5 ILCS 120/2.01 that “members of a public body must be physically present” is suspended, and (2) the conditions in 5 ILCS 120/7 limiting when remote participation is permitted are suspended. Public bodies are encouraged to postpone consideration of public business where possible. When a meeting is necessary, public bodies are encouraged to provide video, audio and/or telephonic access to meetings to ensure members of the public may monitor the meeting, and to update their websites and social media feeds to keep the public fully apprised of any modifications to their meeting schedules or the format of their meetings due to COBID-19, as well their cities related to COVID-19.”
A. Routine Matters
1. Call to Order
The regular meeting of the Board of Education of Lincoln-Way Community High School District 210, Will County Illinois, was called to order by President Kosteck at 7:00 P.M., on Thursday, October 15, 2020, in the Central High School Knights' Round Table Hall.
2. Pledge of Allegiance
After reciting the Pledge, President Kosteck welcomed the guests in the audience.
3. Roll Call - Welcome Guests
Members present: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Joseph M. Kosteck, Richard C. LaCien, Jr., Christopher M. Lucchetti, and Deadra W. Stokes. A quorum was established.
Absent: None.
Also present: R. Scott Tingley, Superintendent; Bradley Cauffman, Assistant Superintendent of Business/CSBO; Laura Erlenbaugh, Director of Special Services; Aimee Feehery, Director of Curriculum and Instruction; Jen Hannon, Director of Community Relations; Cheryl Kay, Director of Technology; Michael Leone, Director of Transportation; Sharon Michalak, Principal, Lincoln-Way East High School; Brian Murphy, Director of Data, Assessment, and Innovation; Steven Provis, Principal, Lincoln-Way Central High School; Robert Schiffbauer, Director of Personnel; Monica Schmitt, Principal, Lincoln-Way West High School; Rich Wilkey, Director of Building and Grounds, and Linda Stone, Recording Secretary.
B. Public Comment
Due to COVID, stakeholders may provide public comment in person in an Open Meeting or via email. Please email, lstone@lw210.org by 5:00 P.M. with your public comment and it will be read at the Board of Education meeting.
1. Public Comment
Marisa Barnes and Mike Barnes shared their concerns for financial transparency of the Lincoln-Way Marching Band, and the cost of non-refundable parking passes for junior and senior students during Covid. Superintendent Tingley read an email from Marzena Walker expressing her concern for online learning.
C. Presentations
1. Long Term Capital Improvement Plan
DLA Architect, Brian Scully presented the results of the Facility Assessment Report. This Facility Assessment is the result of building and site walk-throughs by representatives of DLA Architects, Ltd. and Berg Engineering Consultants. Interviews were conducted with Lincoln-Way Community High School District 210 Administration and with Operations & Maintenance Staff. This assessment is intended to identify building systems and assemblies, which, over time, will require replacement.
This assessment will serve as a planning tool, aiding in the fiscal forecasting and identification of potential expenditures over the next 10 to 15 years. This will enable the Administration and the Board of Education to establish construction/maintenance budgets.
2. Five-Year Financial Forecast
Brad Cauffman reviewed, the district’s five-year financial plan that provides the district a financial roadmap for future budget planning, tax levy determination, and general planning.
Review of the financial position of the district:
· The district’s Bond rating has gone from “Junk” back to “Investment Grade”
· State Profile Status has moved from “Watch” to “Review”
· From FY2017 to FY2020 the district has achieved $19.8 million in surpluses
· Significantly reduced the need for Tax Anticipation Warrants (TAWs)
· Projected amount of TAWs for FY2022 is $3 million
· Providing annual funding for Capital Improvement Plan of $3.25 million
The Board of Education and Administration have used strong financial planning to put the district in the best possible position to mitigate the challenges we may face in the future; and, administration will continue to make sound, prudent financial decisions for reductions when necessary based on actual known data to ensure the district’s solid financial position is preserved and to ensure an excellent education for Lincoln-Way students.
D. Consent Agenda
Approval of the Regular Meeting Minutes from September 17, 2020.
Approval of the Closed Meeting Minutes from September 17, 2020.
Approval of the Payroll(s) from September 18, 2020, and October 5, 2020.
Approval of the District 210 Advisory Meeting Minutes from March 9, 2020.
Approval of the District 210 Advisory Meeting Schedule for 2020-2021.
Approval of the Consent Agenda Items
Resolution: Motion to approve the Consent Agenda as presented. Motion by Aaron P. Janik, second by Beth Janus-Doyle.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
E. Action Items
1. Presentation of Invoices from September 18, 2020, through October 15, 2020
Motion to approve the Invoices from September 18, 2020, through October 15, 2020, in the amount of $2,122,604.16 as presented. Motion by Christopher M. Lucchetti, second by Richard C. LaCien, Jr.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
2. Treasurers Report for September 2020
Motion to approve the Treasurers Report for September 2020 as presented. Motion by Joseph A. Kirkeeng, second by Richard C. LaCien, Jr.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
Brad Cauffman provided financial reports. For the month ending September 30, 2020, the district recognized revenues of $39,733,892.67 and expended $7,035,475.20. The total actual cash balance was $54,182,787.92. The All Funds fund balance was positive $54,182,787.92, accounting for loans outstanding. For internal reporting purposes the Health Insurance funds coming back into the district are being reported in the “Sources-Health Insurance funds” area of the financial report since reporting them in the “revenue-other income” (as required for external reporting) line item is causing the overall reporting to be skewed making it difficult to compare prior years. Finally, the Affiliation returned another $2.5M to the district in September bringing the Y-T-D total to $6.5M returned.
3. Student Activities Report for September 2020
Motion to approve the Student Activities Report for September 2020, as presented. Motion by Aaron P. Janik, second by Joseph A. Kirkeeng.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
Superintendent Tingley reported for the month ended September 30, 2020, the total student activity fund balance is $2,070,316.29 with revenues of $164,937.21 and expenditures of $192,284.62. There were no accounts that had a negative balance.
4. Personnel Report – Employment
Robert Schiffbauer presented the Employment report. Motion to approve the Employment report as presented. Motion by Aaron P. Janik, second by Beth Janus-Doyle.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
5. Personnel Report – Resignations – Leaves – Other
Robert Schiffbauer presented the Resignations, Leaves and Other report. Motion to approve the Resignations, Leaves, and Other report as presented. Motion by Aaron P. Janik, second by Deadra W. Stokes.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
6. Personnel Report – Retirements
Robert Schiffbauer presented the Retirements report. Motion to approve the Retirement report as presented. Motion by Aaron P. Janik, second by Joseph A. Kirkeeng.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
7. Second Reading: Policies
Motion to approve the updated Policies, as presented. Motion by Richard C. LaCien, Jr., second by Aaron P. Janik.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
The following Policies will be updated according to PRESS recommendations, 2:260; 2:265; 5:10; 5:20; 5:100; 5:200; 5:220; 5:330; 7:10; 7:20; 7:180, and 7:185.
8. Board Goals – 2020-2021
Motion to approve the 2020-2021 Board Goals, as presented. Motion by Christopher M. Lucchetti, second by Aaron P. Janik.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
Superintendent Tingley thanked the Board for their contribution to the 2020-2021 goals, noting these goals are part of the five-year strategic plan, which is in its fourth year. The next Strategic Planning session will be held at the East High School on December 17, 2020.
9. FY 22 Capital Improvement Projects
Motion to approve the bidding of the FY 22 Capital Improvement Projects, as presented. Motion by Beth Janus-Doyle, second by Aaron P. Janik.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
On April 16, 2020 the Board of Education voted to reject the FY21 Capital Improvement Project bids. The administration recommends rebidding the previously designed and bid projects as the FY22 Capital Improvement Projects. Once the bidding process is complete the projects would come back to the Board of Education for final approval in February 2021.
It is recommended that the Board of Education approve the bidding of the FY 22 Capital Improvement Projects.
10. Intergovernmental Agreement Between Lincoln-Way Area Special Education District 843 And Lincoln-Way Community High School District 210 for use of the Mackay Education Center
Motion to approve the Intergovernmental Agreement Between Lincoln-Way Area Special Education District 843 and Lincoln-Way Community High School District 210 for use of the Mackay Education Center, as presented. Motion by Deadra W. Stokes, second by Beth Janus-Doyle.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
11. Appointment of New Members to the District 210 Advisory Committee
Motion to approve the Appointment of New Members to the District 210 Advisory Committee, as presented. Motion by Joseph A. Kirkeeng, second by Beth Janus-Doyle.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
F. Informational Items
1. Report of the Lincoln-Way Special Education District 843 Governing Board Meeting held September 22, 2020
Member Stokes had nothing to add to the draft minutes. She noted a parent attended the last meeting and praised the Transition Program.
2. FOIA Requests
Superintendent Tingley presented a report of two FOIA requests from September 17, 2020, through October 15, 2020.
3. Building and Grounds Report
Superintendent Tingley noted the Building and Grounds report in the backup materials.
4. Community Relations Report
Superintendent Tingley noted the Pride of Lincoln-Way in the backup materials.
5. Asset of the Month
Superintendent Tingley reviewed the Asset of the Month for November, Service to others, students serve in the community one or more hour per week.
6. District 210 Advisory
Member Janus-Doyle reported to the Board that the District 210 Advisory Committee suggested to exempt seniors for the Class of 2021 from their 25 hours of community service. Due to Covid many students cannot find safe venues for community service. Members discussed the need to recognize the students who have completed the 25 hours over their four years in High School. Members Stokes, and LaCien offered suggestions for students to get hours of community service.
Superintendent Tingley advised the group this issue will go for a vote at the next Board of Education meeting on November 19, 2020.
7. Legislative Report – None.
8. Superintendent’s District Report
Superintendent Tingley told the Board the vacancy for Lincoln-Way East will be posted tomorrow, October 16, 2020. After candidates are screened three to six will be brought to committee for consideration.
An email will go out to parents noting the current number of Covid cases as Lincoln-Way. Presently Will County has been notified of 10 cases, of 7,275 faculty, staff and students. Both District 210 and Will County Department of Health trace cases. Covid case numbers will be updated daily.
9. Other District Business – None.
10. Correspondence – None.
G. Closed Session
1. Adjourn to Closed Session – None.
2. Return to Open Session – None.
H. Possible Action after Closed Session
1. Action after Closed Session – None.
I. Other Business – None.
J. Adjournment
1. Adjournment
Motion to adjourn the regular Meeting of the Board of Education of October 15, 2020, at 9:11 P.M. Resolution: Motion to adjourn. Motion by Joseph A. Kirkeeng, second by Beth Janus-Doyle.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien, Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
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