Village of Shorewood Village Board met Nov. 10.
Here is the minutes provided by the board:
Due to the outbreak of Covid 19, the Village of Shorewood is permitting, but discouraging, in person attendance at the Village meetings. Those attending the meeting will be required to comply with social distancing and other requirements. The Village will enforce the Governor's executive order prohibiting the gathering of 50 or more people so some may not be permitted to physically attend.
However, attendance will also be allowed by phone or videoconference. The meeting may also be viewed on SCCTV Comcast channel 6 or AT&T U-verse channel 99. The meeting can also be streamed live on the Village website at http://vil.Shorewood.IL.US/government/video.aspx
Trustee Kirkland made the motion to accept Trustee Dan Anderson, as interim Mayor, for this meeting Seconded by Trustee Brockman. Roll Call: Yeas: DeBold, Warren, Luciano, Anderson, Kirkland, and Brockman. Nays: None. Approved. Motion Carried.
AGENDA
Interim Mayor, Trustee Dan Anderson, Called To Order The Regular Meeting Of The Shorewood Village Board At 7:00 P.M.
The Meeting Was Conducted Both Electronically Through A Conference Call Which Was Authorized By Govenor Pritzer Via The Open Meetings Act Per Attorney Dave Silverman And The Board And Administrator At The Village Hall.
ROLL CALL After the Pledge of Allegiance to the Flag, the following answered to Roll Call: Mayor Richard Chapman, absent: Trustees: Clarence DeBold, Stevan Brockman, Daniel Anderson, Barbara Kirkland. Also present, Village Administrator James Culotta, Noriel Noriega Public Works Superintendent, Director Kelley Chrisse and Attorney Dave Silverman. Also present electronically were: Trustees: DanWarren, and Anthony Luciano, Chief building Official John Komorowski, Anne Burkholder Finance Dir., Economic Development, Police Chief Aaron Klima. The number present constitutes a quorum.
CITIZENS The pubic was invited to listen to the meeting and make comments, or email their comments to the Village Administrator all prior to the meeting. No one spoke or called in.
CONSENT AGENDA
1. Approval of the regular meeting minutes on October 27, 2020
2. Approval of the committee of the whole meeting minutes October 27, 2020
3. Approval of accounts payable in the amount of $949,796.01
4. Approval of payment in the amount of $52,500.00 to Tria Architecture for Professional Services for the new Public Works Facility
5. Approval of payment in the amount of $10,519.38 to RJN group for the 2020 Sewer Rehabilitation Program
6. Approval of payment in the amount of $14,900.00 to Champion Drywall Inc. for the Village Hall Exterior Column Repairs
7. Approval of an ordinance Authorizing the Disposal of Surplus Property and waive the second read.
Trustee Warren made the motion to approve the Consent Agenda as amended (removing #2). Seconded by Trustee DeBold. Roll Call: Yeas: DeBold, Warren, Luciano, Anderson, Kirkland, and Brockman. Nays: None. Approved as amended. Motion Carried.
REPORTS AND COMMUNICATIONS
Depending on the restrictions of Gov. Pritzker, the next meeting in two weeks may be virtual.
ORDER OF BUSINESS
1. Consideration for approval of Resolution 20 R-993 Accepting a Plat of the Vacation for the Village of Shorewood, Will County, IL (25511 Regent Boulevard).
Kelley Chrisse noted that the property owner was requesting the combining of two lots, adjacent to each other, to expand the existing driveway and provide better access into a side-load garage. Staff recommends approval of the resolution.
Trustee Brockman made a motion to approve Resolution 20 R - 993 Accepting a Plat of the Vacation for the Village of Shorewood, Will County, IL 25511 Regent Boulevard. Seconded by Trustee DeBold. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
2. Consideration for approval of Resolution 20 R-944 Accepting a Grant of Easement to the Village of Shorewood, Will County, Illinois (304 Shady Ln).
Kelley Chrisse noted that the property owner of 304 Shady Ln. is rebuilding the house due to a fire that significantly damaged the structure. As part of the redevelopment of the lot, the owner is granting the Village public utility and drainage easements. Staff recommends approval of the resolution accepting the grant of easement for 304 Shady Ln.
Trustee DeBold made the motion to approve Resolution 20 R-944 Accepting a Grant of Easement to the Village of Shorewood, Will County, Illinois (304 Shady Ln). Seconded by Trustee Kirkland. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
3. Consideration for approval of Ordinance 20 – 1994 granting a Zoning Map Amendment to B-1, Neighborhood Convenience Shopping Center District, for Certain Property located in the Village of Shorewood, Will County, Illinois (102 Summer St). 1st read.
Trustee Brockman stated that the zoning change came with the 7/0 vote from the Planning and Zoning Commission
Kelley Chrisse noted that Brian Kilday petitioned the Village to rezone the property located at 102 Summer St. from R-1to B-1. If approved, Mr. Kilday would be permitted to operate his marketing business from this location. Staff recommends approval and waive the second read.
Trustee Brockman made the motion to Approve Ordinance 20 – 1994 Granting a Zoning Map Amendment to B-1, Neighborhood Convenience Shopping Center District, for Certain Property located in the Village of Shorewood, Will County, Illinois (102 Summer St). and Waive the 2nd read. Seconded by trustee Warren. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Waived the 2nd Read. Motion Carried.
4. Consideration for approval of Ordinance 20 – 1995 Granting an Amendment to a Conditional use for the Brook Forest Plaza Planned Unit Development in the Village of Shorewood, Will County, Illinois, (Guiding Light Academy 247 Brook Forest Ave). 1st read.
Trustee Brockman noted that a public hearing was held and no one spoke up for or against it came to the board with the 7/0 vote for approval. Bill Palmer, the petitioner, was present at the meeting.
Kelley Chrisse stated that staff is presenting for a first read, an Ordinance granting an amendment to the conditional use for the Brook Forest Plaza PUD to allow expansion of the school use, approve the construction of a building addition and permit three wall signs at 247 Brook Forest Ave. and recommends waiving the second read and approval of the same.
Trustee Brockman made the motion to Approve Ordinance 20 - 1995 Granting an Amendment to a Conditional use for the Brook Forest Plaza Planned Unit Development in the Village of Shorewood, Will County, Illinois, (Guiding Light Academy 247 Brook Forest Ave) and Waive the 2nd Read. Seconded by Trustee Kirkland. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Waived the 2nd Read. Motion Carried.
5. Consideration for approval of Ordinance 20 – 1996 Aapproving a Minor Amendment and Clarifying the Conditional Use for the River Woods Planned Unit Development Approved by Ordinance No. 01 - 1027 (River Crossing Subdivision) First Read
Kelley Chrisse noted that the amendment provides for one minor change to the standards currently in effect to allow for aluminum eaves, soffits, fascia or overhangs. Staff recommends the amendment.
Trustee Brockman made the motion to Approve Ordinance 20 - 1996 Aapproving a Minor Amendment and Clarifying the Conditional Use for the River Woods Planned Unit Development Approved by Ordinance No. 01 - 1027 (River Crossing Subdivision) and Waive the 2nd Read. Seconded b Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Waived the 2nd Read. Motion Carried.
6. Consideration for approval of Resolution 20 R-995 Accepting Public Improvements for Town Center 1, Phase 3, Releasing the Improvement Fund and Waiving the Maintenance and Maintenance Surety Requirements.
Kelley Chrisse noted that the public improvements for Towne Center 1, Phase 3 were completed in an acceptable manner on November 9, 2018. The original bond has been reduced to where the Village now only retains $10,000. Staff is presenting a resolution to accept the public improvements and release the bond. The past two years since completion of public improvements has unofficially served as the maintenance period and as such, staff recommends waiving the maintenance bond requirement for this project.
Trustee DeBold made the motion to Approve Resolution 20 R - 995 Accepting Public Improvements for Town Center 1, Phase 3, Releasing the Improvement Fund and Waiving the Maintenance and Maintenance Surety Requirements. Seconded by Trustee Kirkland. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
7. Consideration for approval of the CARES Act Reimbursement Submission Documents.
Anne Burkholder, Fnance Dir., advised the Village that the Will County Board had allocated additional funds to municipalities with a parks department and or Fire Department. The Village's new total allocation for the previous two reimbursements totaled $722,108.57, leaving $81,047.68 available for reimbursement. Staff recommends that the Village Board grant the Mayor the authority to sign applicable reimbursement submission documents.
Trustee Kirkland made the motion to Approve of the CARES Act Reimbursement Submission Documents. Seconded by Trustee Warren. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
8. Consideration for approval of an ordinance for the Levy and Collection of Taxes for the Village of Shorewood, Will County, Illinois for the fiscal year beginning April 1, 2020 and ending March 31, 2021. First Read.
Anne Burkholder stated that this ordinance needs to be pubelished to the public, before the second read. The ordinance will be brought before the Village Board and discussed at the next meeting. The ordinance was tabled.
9. Consideration for approval of Ordinance 20 – 1997 Updating the Tax Hereto Levy for the year 2020 to Pay the Principle of and Interest on $4,700,000 General Obligation Refunding Bonds Alternate Revenue Source, Series 2011, of the Village of Shorewood, Will County, Illinois. First read
Anne Burkholder noted that this was a housekeeping item. It's the bond issuance left for the Village Hall Construction.
Trustee Kirkland made the motion to approve Ordinance 20 - 1997 Updating the Tax Hereto Levy for the year 2020 to Pay the Principle of and Interest on $4,700,000 General Obligation Refunding Bonds Alternate Revenue Source, Series 2011, of the Village of Shorewood, Will County, Illinois and Waive the 2nd Read. Seconded by Trustee DeBold. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Waived the 2nd Read. Motion Carried.
10. Consideration for approval of Resolution 20 R-996 Approving the Shorewood CARES Small relief Program, Approving a Form of Grant Agreement, Authorizing the Village Administrator to Enter into Grant Agreements and to Make Grant Payouts According to the Terms of the Shorewood CARES Small Business Relief Program.
In a joint effort between Administrator Culotta and Kelley Chrisse, they have created a form of grant agreement, for the Shorewood CARES Small Business Relief Program. This program is an opportunity for the Village to assist small businesses with grants, to help them make payroll or pay their rent or mortgage. The Village funds are reimbursed by the County. Small businesses can apply online. Please see the Village website for the details of the program or Administrator Culotta for further information.
Trustee Kirkland made the motion to approve Resolution 20 R-996 Approving the Shorewood CARES Small Business Relief Program, Approving a Form of Grant Agreement, Authorizing the Village Administrator to Enter into Grant Agreements and to Make Grant Payouts According to the Terms of the Shorewood CARES Small Business Relief Program. Seconded by Trustee Warren. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
11. Consideration for approval of Resolution 20 - 997 Waiving the 2021 Business License Registration Renewal Fees for Certain Businesses (Business Licensing, Registration, and Tobacco).
The resolution presented for approval of the waiver for the 2021 business license, registration and tobacco license renewal fees for all existing licensees and registrants except for Essential National Retailers occupying space 12,000 ft.2 or greater. A waiver of fees would not exempt the business from submitting completed renewal application forms.
Trustee DeBold made the motion to approve Resolution 20-997 Waiving the 2021 Business License Registration Renewal Fees for Certain Businesses (Business Licensing, Registration, and Tobacco). Seconded by trustee Kirkland. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
12. Consideration for approval of Resolution 20 - 998 Waiving the 2021 Liquor License Renewal Fee for Certain Businesses (liquor license)
Kelley Chrisse stated that the resolution is for approval of a waiver for 2021 liquor license renewal fees for all existing licensees except for Essential National Retailers occupying space 12,000 ft.2 or greater. A waiver of fees would not exempt the business from submitting completed renewal application forms.
Trustee Kirkland made the motion to approve Resolution 20 - 998 Waiving the 2021 Liquor License Renewal Fee for Certain Businesses (liquor license). Seconded by Trustee Warren. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
13. Discussion on the possible waiving of 2021 License Lenewal Fee for Video Gaming Terminals.
A fee reduction from $500 to $354 per terminal was discussed. Mark from Mark's on 59 suggested that the video gaming fees be prorated for the time they were shut down.
Further discussion was postponed until the next meeting to give the Village Board time to consider the proposition.
14. Consideration for approval of a Professional Services Agreement with ME Simpson Company Inc. for the Water Distribution System Leak Survey in the amount of $18,915.00
Noriel Noriega Public Works Dir., stated that The Village's Leak Survey Program is an annual program that assists staff with identifying leaks in our water distribution system that is not visibly ap surface.
Trustee Anderson made the motion to approve a Professional Services Agreement with ME Simpson Company Inc. for the Water Distribution System Leak Survey in the amount of $18,915. Seconded by trustee Kirkland. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
15. Consideration for approval of a Professional Services Agreement with ME Simpson Company Inc. for the Water Distribution System Value Exercising in the amount of $20,580.00
The Village's Value Exercising Program is an annual program that assists staff with the maintenance of our water distribution system. Value Exercising allows for routine operation of our water valves to ensure they are in working condition in case of emergency.
Trustee Anderson made the motion to approve of a Professional Services Agreement with ME Simpson Company Inc. for the Water Distribution System Value Exercising in the amount of $20,580.00. Seconded by Trustee Kirkland. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
16. Consideration for approval of a contract to Arbor Tek Services Inc. in the amount not to exceed $25,000.00 for the 2020 Annual Tree Pruning Program and waive the bid process.
Noriel Noriega stated that tree pruning is the most common tree maintenance procedure that helps with the trees structural integrity and aesthetics. Public Works maintains approximately 11,000 trees throughout the Village. Arbor Tek has been part of our tree pruning program for over a decade where they have not increase their cost per tree to the Village,
Trustee Anderson made the motion to Approve a Contract to Arbor Tek Services Inc. in the amount not to exceed $25,000.00 for the 2020 Annual Tree Pruning Program and waive the bid process. Seconded by Trustee DeBold. Roll Call: Yeas: DeBold, Warren, Luciano, Brockman, Anderson, and Kirkland. Nays: None. Approved. Motion Carried.
Trustee Anderson- Updates for November 10, 2020 Leaf pick up Continues. Put leaves behind the curb, and no big branches.
o equipment is in for the sewer systems and continues to be worked on. Homer completed the storm damage cleanup at our Mound Road Public Works property. Public Works repaired some water main breaks and the valve repairs.
Staff completed 13 trees stump removals in various parks. The damaged Pavilion in Shorewood Park has been removed and will be replaced in the spring
Trustee Brockman Had no report
Trustee Kirkland Parks and Recreation Update for November 10, 2020 Trustee Kirkland wished all the Veterans a happy Veterans Day and and thanked them for their service. The Shorewood Connection is currently online. Please like, follow and subscribe to us on Facebook, Instgram, Constant Contact and on our website. EVENTS Everyone is invited to participate in the Shorewood Scavenger Hunt through November 16. New missions are added every Friday. The details are on the website.
Trustee Luciano Trustee Luciano made note that although there were 10 members in attendance there wasn't enough for a quorum. However, they did have a discussion on Covid 19 and members related their concerns. They also discussed ideas for the committee to pursue and 2021. The next meeting will be January 2021 due to the holiday season. If anyone is interested in joining the Ctizens Advisory Committee, they can contact him or any members of the committee through their emails found on the Village website.
EXECUTIVE SESSION- Personnel, to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. There was no executive session.
ADJOURNMENT Trustee Kirkland made a motion to adjourn from the regular meeting. Seconded by Trustee DeBold. Roll Call: Yeas: DeBold, Anderson, Warren, Kirkland, and Brockman. Nays: None. Luciano Absent. Approved. Motion Carried. 8:30 P.M
https://docs.google.com/document/d/1bU84XMkIOXlyWyOHKyBwlxhQolfB5vwQoXF7GTtMOCw/edit
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