Lincoln-Way Community High School District 210 Board of Education met July 13.
Here is the minutes provided by the board:
Executive Order issued by Governor Pritzker, March 16, 2020
“During the duration of the Gubernatorial Disaster Proclamation, the provisions of the Open Meetings Act, 5 ILCS 120, requiring or relating to in person attendance by members of a public body are suspended. Specifically, (1) the requirement in 5 ILCS 120/2.01 that “members of a public body must be physically present” is suspended, and (2) the conditions in 5 ILCS 120/7 limiting when remote participation is permitted are suspended. Public bodies are encouraged to postpone consideration of public business where possible. When a meeting is necessary, public bodies are encouraged to provide video, audio and/or telephonic access to meetings to ensure members of the public may monitor the meeting, and to update their websites and social media feeds to keep the public fully apprised of any modifications to their meeting schedules or the format of their meetings due to COBID-19, as well their cities related to COVID-19.”
A. Routine Matters
1. Call to Order
The special meeting of the Board of Education of Lincoln-Way Community High School District Number 210, Will and Cook Counties. Illinois, was called to order by President Kosteck at 7:00 P.M., on Monday, July 13, 2020, in the Central High School Knights' Round Table Hall, 1801 E. Lincoln Highway, New Lenox, Illinois to discuss, the FY 2021 Budget.
2. Pledge of Allegiance
After reciting the Pledge, President Kosteck welcomed the guests in the audience.
3. Roll Call - Welcome Guests
Members present: Aaron P. Janik, Joseph A. Kirkeeng, Richard C. LaCien, Jr., and Christopher M. Lucchetti. A quorum was established.
Members present by conference call: Beth Janus-Doyle, Deadra W. Stokes, and Joseph M. Kosteck.
Members absent: none.
Also present: R. Scott Tingley, Superintendent; Bradley Cauffman, Assistant Superintendent of Business/CSBO; Brian Murphy, Director of Data, Assessment, and Innovation; Robert Schiffbauer, Director of Personnel, and Linda Stone, Recording Secretary.
B. Public Comment
Vice President Janik read an email from Marzena Walker, regarding COVID concerns reopening school.
C. Action Items
1. Personnel Report
Employment Robert Schiffbauer presented the Employment report. Motion to approve the Employment report as presented. Motion by Joseph A. Kirkeeng, second by Richard C. LaCien, Jr.
Final Resolution: Motion Carried Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Richard C. LaCien Jr., Christopher M. Lucchetti, Deadra W. Stokes, and Joseph M. Kosteck.
D. Financial Presentations
1. Second Draft of FY 2021 Budget
Brad Cauffman provided the second draft of the Tentative FY 2021 Budget. Stating, at the June 18, 2020 Board of Education meeting the Board adopted the FY 2021 Tentative Budget Resolution #2020-09 to establish the budget hearing and to put the budget on display.
July 14, 2020 – Publish public notice and put budget on display
August 13, 2020 – Hold public hearing on budget and take action on said budget
Beginning with this budget the district will begin a new process of “Pre-Funding” capital projects by transferring a set amount at the end of the fiscal year to Fund 60 Capital Projects Fund. Within this budget, the district is planning to transfer $2,225,000 to Fund 60 to fund the capital projects for fiscal year 2022. Future transfer amounts will depend on available resources and capital needs.
Highlights of the budget are reflected below.
Revenue, tax levy was increased based on actual 2019 taxes collected by June 30, 2020. Please note – these changes do not exactly reflect the same amount as of the 2019 taxes delayed due to the 60 days provision, as there were differences within the tax levy budget from year to year. After additional review, it was determined to reduce athletic event fees based on estimated upcoming events. Due to a change in the District 843 billing process the district is expecting to have small prior period adjustments (refunds), therefore this revenue line was decreased. Increased Mandatory Categorical (MCATs) aid to reflect two back payments from FY 2020 and two current payments from FY 2021. Added revenue funding for the ESSER/CARES Grant the district will receive in FY 2021.
Expenditures, salaries and benefits have been adjusted to reflect FY 2020 actuals, except for areas where costs were lower due to COVID-19. Minor adjustment to Special Education outplacement tuition to match Director’s updated estimated cost. Increased expenditures related to freshman workbooks. Added ESSER/CARES Grant expenditures to purchase student laptops. Due to a recent change in Illinois law, school term employees (excludes teachers and administrators) can now apply for unemployment even if the current employer extended employment for the next school term. This change was created to assist during the COVID-19 pandemic. The law is set to expire on January 2, 2021. To date the district had 28 employees apply for unemployment out of approximately 140 employees qualified to apply. Since the district is a “reimbursable employer”, we are responsible for 50% of the cost and the other 50% will come from federal reimbursement. Added new budget line item for employer requirement to purchase personal protective equipment. Established a contingency to provide funding for additional unforeseen expenditures. Additional funding to eliminate Styrofoam from food service and IT department budget.
The Board discussed the need for PPE and the potential unknown costs from the COVID-19 pandemic. Concerns were raised regarding timely payments from the State of Illinois.
2. Cash Flow Report FY 2021
Brad Cauffman presented the Cash Flow Report, stating administration compiled the estimated FY 2021 projected cash flow based on the following, FY 2020 preliminary unaudited ending cash balance by fund; FY 2021 tentative budget for revenue forecasted by month based on FY 2019 actual percentage received. Noting The FY 2021 revenue was adjusted for the actual taxes collected through FY 2020. The FY 2021 tentative budget for expenditures forecasted by month based on FY 2019 actual percentage expended.
The district has $3.1M in 2019 TAW authority to use if cash flow is materially off. Administration paid off the outstanding 2019 TAWs on June 22, 2020, and adjusted September tax distribution to reflect 60 days delay in tax payments. Administration anticipates $5M in transfers from the Affiliation for the remaining health insurance fund balance. The current estimate for FY 2021 TAWs, is $6.2M.
The Board discussed the possibility of changes to cash flow and the budget due to COVID-19. Brad Cauffman assured them that the budget can be amended.
Brad Cauffman left at 8:15 P.M.
E. Discussion
1. Discuss Opening School
The Board discussed the Phase 4 plan provided by the Governor, which includes,
Gatherings of 50 people or fewer are allowed for schools reopening under guidance from the Illinois Department of Public Health.
Face coverings and social distancing are the norm.
June 23, 2020 ISBE and IDPH released a guidance document addressing return to school during Phase 4 of the Restore Illinois Plan.
Face coverings, temperature checks, social distancing, cleaning and disinfection of the schools were discussed.
Superintendent Tingley discussed the Lincoln-Way philosophy which includes,
In-Person learning to the greatest degree possible with current IDPH and ISBE guidelines.
Expectations for students with IEPs and English Learners.
Communication and planning is key throughout the entire process.
The Reopening Task Force will continue to meet and develop plans for the 2020-2021 school year.
F. Closed Session
1. Adjourn to Closed Session – The Board of Education will enter into Closed Session to discuss, Collective Negotiating.
Motion to adjourn to Closed Session to discuss Collective Negotiating. Motion by Joseph A. Kirkeeng, second by Richard C. LaCien, Jr.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph Kirkeeng, Joseph Kosteck, Richard LaCien, Jr., Christopher Lucchetti, Deadra W. Stokes.
2.Return to Open Session
The Board returned to Open Session at 9:17 P.M.
D. Possible Action after Closed Session
1. Action after Closed Session – None.
E. Other Business
F. Adjournment
1. Adjournment
Motion to adjourn the Special Meeting of the Board of Education of July 13, 2020 at 9:19 P.M. Resolution: Motion to adjourn. Motion by Christopher M. Lucchetti, second by Joseph M. Kosteck.
Final Resolution: Motion Carried
Aye: Aaron P. Janik, Beth Janus-Doyle, Joseph A. Kirkeeng, Joseph M. Kosteck, Richard C. LaCien, Jr., Christopher M. Lucchetti, and Deadra W. Stokes.
https://go.boarddocs.com/il/lw210/Board.nsf/Public
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