New Village of Rockdale Village Board met Dec. 16.
Here is the minutes provided by the board:
1. Call Meeting to Order. Village Board President Nelles called the regular meeting of the Rockdale Village Board to order at 6:00 p.m. in the Robert M. Smithback Rockdale Community Center.
2. Attendance Roll Call.
Village Board Members Present: Julie Nelles, Jeri Boden, Cynthia Meyers, Alicia Hynes and Sandra Yearman
Village Board Members Absent: None
Others Present: Torey Smith (Tech Solutions), Lukasz Lyzwa (General Engineering), Bob and Gloria Salov, Terri Van Den Einde and Linda Dieckhoff
3. Announce Meeting/Reminder for Attendees to Sign In. President Nelles announced the meeting and reminded attendees to sign-in.
4. Acknowledgement of Meeting Notice/Posting. Clerk-Treasurer Dieckhoff confirmed the meeting had been properly posted.
5. President’s Welcome/Announcements. President Nelles welcomed all visitors.
a. Property Tax Bills – First Installment due by January 31, 2020
b. Spring Primary Election – February 18, 2020
c. Spring Election – April 7, 2020
d. Dog Licenses for 2019 expire December 31, 2019
e. December 27, 2019 Deadline for incumbents to File Notification of Noncandidacy
f. Cambridge Foundation Grant due December 31, 2019
6. Preview of Agenda. No changes.
7. Public Comment – Two Minute Limit Per Person. None
8. Discussion and possible approval of Village Board draft minutes of November 18, 2019.
Motion by Hynes, second by Yearman, to approve the draft minutes of the November 18, 2019 meeting. Motion carried 5-0.
9. Old Business.
a. Discussion and possible action regarding road construction project, loan and payment.
Lukasz indicated that the quantities for blacktop was less than projected so final costs came in at $126,092.45.
Nelles indicated that the loan amount needed was $75,000. Total payment to contractor of $126,092.45 will be approved in approval of bills.
b. Discussion and possible action regarding computer upgrade and IT support to be in compliance with Election Security Subgrant requirements.
Motion by Hynes, second by Nelles, to approve Tech Solutions for IT support at a cost of $45 per month for backup and maintenance, hourly support rate of $80, purchase of two computers at a cost of $949.99 each, and software upgrades to be incompliance with Election Security Subgrant requirements. Motion carried 5-0.
c. Update on target survey
Currently Clerk has received 57 surveys back and surveys mailed was 97. Deadline December 31.
d. Update on Police protection.
Police contract has been approved by Dane County. The Cambridge/Deerfield Police Commission met and will keep the fees for Rockdale the same as was approved in 2011 and see how things go.
10. New Business.
a. Discussion and possible action on setting date and time for January 2020 Caucus.
Motion by Nelles, second by Boden, to set January 20, 2020 at 6:00 p.m. for the 2020 Caucus. Motion carried 5-0.
b. Discussion and possible action regarding appointment of election officials for 2020-2021 term.
Motion by Boden, second by Yearman, to approve the appointment of election officials for 2020-2021 term as follows: Patricia Bryan, Lisa Cox, Shelly Fosdal, Marilyn Gunderson, Janet Gyland, Cynthia Meyers, Ellie Schemenauer, Sandra Yearman and Jeri Boden. Motion carried 5-0.
c. Discussion and possible action regarding Cambridge Foundation Grant.
Motion by Nelles, second by Meyers, to apply for a Cambridge Foundation Grant to seek funding for building repairs (floor mudjacking, asbestos removal and flooring replacement). Motion carried 5-0.
11. Public Comment – Two Minute Limit Per Person. Bob Salov will not seek re- election as Dane County Supervisor. His term will expire April 2020. Bob will continue with his EMS position.
12. Correspondence.
a. General Engineering – November 2019 Report – Placed on file
b. Rockdale Neighbors letter – Nextdoor – Placed on file
c. Dane County Environmental Council Grants – Placed on file
13. Discussion and possible approval of Treasurer’s Report/Approval of Bills. Motion by Boden, second by Yearman, to approve the Treasurer’s Report and checks #6537 - #6553, ACH and EFT in the amount of $149,737.60. Motion carried 5-0.
14. Discussion and possible approval of General Village Bank Reconciliations. Motion by Yearman, second by Meyers, to approve the General Village Bank Reconciliations for November 2019. Motion carried 5-0.
15. Discussion and possible approval of Sewer Clerk Report/Approval of Bills. Motion by Hynes, second by Yearman, to approve sewer checks #5936 - #5942 in the amount of $7,285.51. Motion carried 5-0.
16. Discussion and possible approval of Sewer Bank Reconciliations. Motion by Meyers, second by Yearman, to approve the Sewer Bank Reconciliations for November 2019. Motion carried 5-0.
17. Any Other Business.
Badgerland has delivered all containers. Yearman indicated that they brought containers to their houses by her residence. Boden indicated that they brought theirs into the driveway.
Meyers as asked about a tree to be removed on Benton Street by Julia Wisdom residence. This will have to be checked out in the spring and Village right-of-way is 33 feet from centerline of road.
Nelles indicated that the Fire/EMS referendum to add on to current building is currently scheduled for 2021. Keller contractor will create a design adding up to 1,500 square feet and estimate a cost to include living facilities. Then new fire truck has been placed in service this week. The Fire/EMS will be submitting to the Cambridge Foundation for a grant in the amount of $46,000.
Lukasz recommended that the Fire/EMS check on the DNR website for diesel equipment programs.
18. Adjournment. Motion by Meyers, second by Boden, to adjourn at 703 p.m. Motion carried 5-0.
http://villageofrockdale.com/application/files/6415/7963/8434/12-16-19_VB_Minutes.pdf
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