Will County Capital Improvements Committee met March 20.
Here is the minutes provided by the Committee:
I. Call To Order / Roll Call
Chair Ray Tuminello called the meeting to order at 9:35 am
Attendee Name Title Status Arrived
Ray Tuminello Chair Present
Mike Fricilone Vice Chair Absent
Gloria Dollinger Member Present
Gretchen Fritz Member Present
Charles E. Maher Member Absent
Donald A. Moran Member Present
Annette Parker Member Present
Beth Rice Member Present
Denise E. Winfrey Member Present
Also Present: R. Freitag and M. Johannsen.
Present from State's Attorney's Office: M. Tatroe.
II. Pledge Of Allegiance To The Flag
Ms. Freitag led the Pledge of Allegiance to the Flag.
III. Approval Of Minutes
1. WC Capital Improvements Committee - Regular Meeting - Mar 6, 2018 11:00 am
Result: Approved [Unanimous]
Mover: Denise E. Winfrey, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
IV. Old Business
1. Update from Courthouse Delivery Teams (Wight, Gilbane & Farnsworth)
(Discussion)
Mr. Lesniak gave an updated on the camera issue. It was an AT&T issue, they received a signal that took the camera off line. They are working on the issue and hope to have it back on line soon.
Mr. Lesniak reviewed the attached Project Status. Wight is working with us on the shop drawings to make sure we keep on our tight schedule. The tight schedule items are mainly glass, due in October and steel due in May.
Mr. Justin Illg, Wight & Company stated we are working through all the submittals and RFIs and continue to give support to Gilbane and the County in any way we can. Communication has been great. We have a weekly MEP, BIM coordination meeting.
Mr. Tuminello thanked Gilbane for sending the two week construction schedule. It has been forwarded to the Committee.
Mr. Jim Rickert stated we are focusing on submittal and shop drawings reviews for systems we are going to be commissioning.
Gilbane Project Status March 20, 2018
(Handout)
2. Discussion Re: Health Department Project
(Discussion)
Mr. Tuminello stated as we have seen with our courthouse bidding, our best bidding came through in December or January. Just like on most jobs, when you start bidding in February, March or April it is not as favorable. In fact, some companies are done bidding for the year because they have enough work. My fear on the Health Department is we could get caught in that same situation. I talked with Mr. Tkac, the Health Department, Kluber and CM companies, to determine the best timing; and we all felt the best timing would be to go to the street at the very end of 2018 or early 2019 for bids. In order for that to happen, we have to have the DD done; a CM interviewed and on board and the structural portions, the SD has to be done. Working backwards and we are pushing up against a clock that could be detrimental with regard to favorable pricing. When we talked of going for an RFP or RFQ, and I started asking questions. I thought when we go out for this request, we take the lowest bidder. Mr. Tkac reminded me it does not work that way; we will have a number of companies submit, go through the entire interview process again, identical to the one we did with the existing company, then we would start negotiating. If we go out for an RFP/RFQ, we will probably look at the exact same companies and hear the exact same presentations and probably draw the same conclusion. I spoke with Ms. Olenek about working with Kluber and how supportive they were to the needs of the Health Department, and understanding the process from A to Z. Ms. Olenek was extremely happy and hoped they would be the ultimate individuals that would understand the design and be awarded the contract. Kluber has already gone through the learning curve and understand the needs. We have to negotiate any contract, no matter who we would pick, now or later, I started thinking how we could derive at the appropriate dates. If we were to allow the Executive’s Office to negotiate the contract with Kluber, can we hit the dates and have the schematic design done by the third quarter of this year. I wanted to see how this Committee felt about allowing the Executive’s office to negotiate the contract with Kluber for the design.
Mrs. Rice asked when you mentioned the months of December and January, were you referring to the optimal pricing or talking about the initial timeframe.
Mr. Tuminello responded I am looking to get the bid packages on the street at the end of December 2018 or first week of January 2019 to get the maximum pricing. If you look at the pricing on the Courthouse, the earlier bid packages were substantially below estimate. Now, the bid packages are coming in right around or more than the estimate. I don’t want to spend more money, I would rather take that savings and put it into the programming and functionality of the Health Department building to offer services, versus paying 10% extra for a bid.
Ms. Winfrey stated I was in favor of Kluber in the beginning. I like them and the work they had done on other projects. Ms. Olenek is very comfortable with them and I would move we keep them.
Mr. Moran agreed with the timeline. Right now many of the contractors in our trades have bid all the work they are going to bid for this year. They are uncomfortable bidding more because they are concerned about the manpower. Construction in this area has gone up between 10% and 15% in the last two years and the trades are having a hard time keeping up. A lot of people left the industry over the last 10 years and we are trying to do apprentices to bring people in, but the longer we wait in the year, the harder it will be to get good pricing.
Mr. Tuminello stated I am the first to say we need a fair and open process. However, we already went through that process. We are still going to have negotiations from the Executive’s Office. There is no potential savings by waiting three months; instead there is a potential loss in savings on the building side of the process.
The consensus of the Committee was to direct the Executive’s Office to negotiate with Kluber.
Mr. Tuminello indicated Mr. Tkac would begin negotiating and bring back information for the first meeting Capital meeting in April.
Ms. Olenek stated this can be a very complicated process and I understand and respect the Committee and Board’s need to have transparency for the public. I think we need to conserve dollars where we can and go out for bid at really favorable time is the right thing to do. Thank you for your support. I am happy with Kluber. We have visited several buildings they worked on; they know health department buildings. Health department buildings are not just offices and they are not just clinical. They are a combination with a lot of direct service. It can be difficult to explain, but I think they intimately understand our operation. All of the knowledge transfer and all the information transfer we had through the programming phase will absolutely carry forth in the design phase and we will not have to go through that again.
Mr. Tuminello stated I spoke with Mr. Fricilone regarding the first bonding we did for the courthouse, the money is sitting in a capital account and we could actually use some of that, we don’t have to wait. Since the site has been chosen, I asked HR Green to be here today, to address any site issues. We own the property, we are not waiting for another building to come down and we can construct this building while the prices are still favorable as waiting will escalate the cost. I asked Kluber to allow this Board to be more involved in the process. As we saw with DLR at the Public Safety Complex, we had to go in and bring down the size of the building. We did build a beautiful building well within our budget and it serves their needs. I have asked that this Committee get more involved, particularly, Mr. Tkac, myself and Mrs. Dollinger, to make sure we are giving the taxpayers a balance. We want to make sure we offer every services and that we don’t cut into to the bone, but we want to do it where we respect every taxpayer in the county. We are going to do it the right way. I know there have been concerns we would cut so much it is not conducive for operating; we are not going to do that; but we will not have an abundance of wasted space. We will all work together to make sure we do the right thing. I think it is healthy when there is debate and discussion, so at the end we get a product everyone is happy with and ultimately that is our goal.
Ms. Olenek stated Ms. Winfrey and Mr. Gould are on the Board of Health and they are a direct conduit. There are other people on the Board who have been assigned to keep tabs on this. This is on our Board of Health agenda tomorrow for an update, I did not think I would have such big news for an update.
Mr. Tuminello stated when I spoke with Kluber those were the name, plus Mr. Fricilone and Mrs. Dollinger that need to be involved. I want to make sure they are involved every step of the way.
Mr. Mike Elliott stated we are excited to begin the work and work with the Board and the Health Department administration to bring this project forward. We have enjoyed getting to know Ms. Olenek, the intricacies of the Health Department and trying to weave this together. As we move into the first phases it will move from spreadsheets into the design of a building to get a handle on how we can conserve things and still make the building work, hit the budgets and get the first phases started.
Mr. Chris Hanson stated looking at a project schedule and we are confident the first phase of the work, schematic design, taking it from spreadsheet into the development of a floor plan, will take approximately 3.5 months; into mid-June or early July to complete. The design development will take roughly 3 to 3.5 months, putting it into October completion and that ensures we will have construction drawings ready to bid at the end of this year or the first week of January, 2019. We anticipate bidding in January and early February, with the idea of a Board award in March.
Mr. Tuminello stated I don’t want to get too far into the process without determining who will be doing the CM and what form of CM we will be using. At what point do you think would be most beneficial for us to get that going? I don’t want to wait until DD, but I don’t want to do it before SD.
Mr. Hanson stated our recommendation is to fine tune the design and at the completion of SD there will be an updated budget presented for approval, which will show the layout of the actual building. I think that documentation is the idea time, depending on the construction delivery method you choose, to utilize the information we are preparing in the form of an RFP for CM so they understand the exact scope of the project. They would come on board mid-year.
Mr. Tuminello asked Mr. Creech to present something to the Board before July, to indicate some type of design and layout from how we are going to get from where we are now to building. There will be some constraints on parking when construction begins and all the current parking goes away. I want to make sure we are all on the same page, that this runs smoothly and I would like the Committee to see a plan of action on how we will attack that.
Mr. Scott Creech stated we were talking about how the project would be staged to allow the Health Department to continue to operate and still have parking available. I think there is space to do that; but we will dig into that early on in the SD. We wanted to get the survey started quickly before the trees leaf out. After the leaves are out it is a more expensive process.
Mr. Tuminello agreed, do it while the trees are bare.
Ms. Winfrey stated you will need to look at the parking for the clinic and how we will manage to continue to park people there.
Mr. Creech replied it all has to tie together. I think there will be some overflow opportunities and we can put up some signage to direct the parking to make sure it is clear.
Ms. Winfrey stated on the east side there could be some Corps of Engineer issues.
Mr. Creech stated there is permitting out there and we want to get that started soon.
Mr. Tuminello stated as part of your update I would like you to include the utilities. There was some concern with Joliet developing some lines down there. I want to make sure we are all on the same page.
Mr. Creech stated we were talking this morning and we want to get all of the utility companies involved. The City of Joliet is planning updates in their system. They are aware of the project and we will revisit that very early in the process and make sure they know our schedule.
3. Presentation for Energy and Conservation Plan (5 year review) - Tabled at March 6, 2018 Public Works Mtg
(Samantha Bluemer)
Mr. Tuminello stated Ms. Bluemer has found additional savings and wants to make some changes to her presentation. She is asking us to table until next month. She sent me 115 of the pages and I read it in awe. We have a diamond in the rough with Ms. Bluemer. You will be very impressed when you see her presentation.
Motion to Remove Presentation from the Table
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
Motion to Table Presentation
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
V. Other Old Business
VI. New Business
1.Joliet City Center Partnership Presentation Re: Redevelopment of Downtown Joliet
(Jim Roolf & Rod Tonelli)
Mr. Jim Roolf and Mr. Rod Tonelli introduced themselves, gave a brief history of the Joliet City Center Partnership (JCCP) and reviewed the PowerPoint in the agenda packet.
Mr. Tonelli added the AT&T Building on Benton and Ottawa has been purchased. A couple of perspective developers have been in contact with the JCCP and the City of Joliet to determine whether that would be office or residential space. There are similar conversations with the Barrett's Building.
Mr. Roolf stated none of this has just happened with the JCCP it has been a collaborative effort of many organizations; the City of Joliet and the County. The courthouse will create a domino effect that will cascade and cause other things to happen. The events of the Joliet Chamber, the Joliet Library, the Joliet Historic Museum, Bicentennial Park and Joliet Park Foundation were reviewed. The renaissance has begun and will continue. The major projects starting in downtown are pushing the needle toward $500 million of investment money. That is an amazing number. Another possibility is coming in the form of a new hotel. Harrah’s is interested in having someone develop a hotel and they have been talking to people in the area, it is not unrealistic to think we might see something happen there over the next 12 to 24 months. Their current hotel has occupancy in the high 90% level, which is amazing and shows the need. There is a lot happening. The participation of the County and City of Joliet is appreciated in a big way. We need to take pride in downtown and stay focused on it. The projects mentioned today are clearly a down payment on the future.
Mrs. Johannsen stated this would be a nice presentation for a Committee of the Whole. All the Board Members should see this.
Mr. Tuminello stated we have great cooperation with the City. We understand this will be the catalyst and we understand what our investment is to downtown Joliet. We were well aware of what we were doing when we made the decision to keep the courthouse in downtown. There are other things that we continue to work on. Recently Mr. Brooks, Ms. Freitag and I met with Mr. Hales and Mayor O’Dekirk to discuss all kinds of opportunities where we can work together with regard to parking and what we can do to relieve some of the parking issues with the properties we own, independent of each other. We talked about what we can do with the existing courthouse. There were ideas thrown around about having retail on the first floor to have Joliet help with their economic development. We discussed a joint building where we could consolidate of some of the services for Joliet residents. We talked about us having an office complex there. The collaboration will actually set the tone for future decades to come. That is what we are interested in doing and making sure it is done in a smart way, and it is good for the residents. Joliet has been a great team player.
Mr. Tonelli stated when we starting there seems to be a lack of pride in downtown Joliet and we want to change that conversation and there are opportunities to do that. As we talk like this we hope people will leave a little more excited, a little more energized and a little more positive of the future.
2. Awarding Contract to Vortex Commercial Flooring Inc. For Carpeting And Resilient Flooring At The New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
3. Awarding Contract to Abbey Paving for Site Paving & Concrete at the New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
4. Awarding Contract to Escarpita Construction Company Inc. For Interior Carpentry At The Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Denise E. Winfrey, Member
Seconder: Donald A. Moran, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
5. Awarding Contract to John Coretti & Company for Terrazzo at the New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
6. Awarding Contract to Glass Solutions Inc. For Interior Glass / Glazing at The New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
7. Awarding Contract to Specialty Construction, LLC for Ornamental Metals at the New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Denise E. Winfrey, Member
Seconder: Donald A. Moran, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
8. Awarding Contract to Valley Security Company for Detention Equipment at the Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gloria Dollinger, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
9. Awarding Contract to BeauBois for Courtroom Millwork at the New Will County Courthouse
()
Mr. Tuminello stated at our last meeting we discussed this contract to BeauBois for millwork in the courtrooms. They are a Canadian company because the local company and low bidder, Chicago Heights Construction did not have a bid bond in place. But, Chicago Heights Construction was awarded the contract for the general millwork and did put in a bid bond. When I spoke to those involved, they claimed they thought the bid bond covered both bids. I talked with the State’s Attorney and he is looking into this, but he needs more time. The reason I want to do this, is for the U.S. taxpayers that pay the U.S. municipal bonds, but we will keep the jobs and the money in the U.S. The bid of Chicago Heights Construction was $500,000 less than what we are accepting. If the State’s Attorney’s tells me it is a possibility, I would like to explore the options. If he says we cannot, at least we did our due diligence.
Ms. Fritz stated I noticed on several bids there was only one qualified bidder. I understand in order to stay on schedule we have to move forward, but what is the reason?
Mr. Tuminello stated I did ask if tabling this award would affect the schedule. This particular item is the millwork and there is enough time to give the State’s Attorney another couple of weeks on this issue.
Mr. Lesniak stated some of the bid packages had only one bidder. Looking at the miscellaneous metal award. We went out to a number of miscellaneous metal contractors and most of them are busy and are not looking to bid any more. That happened with the miscellaneous metal and glazing package. We had a very hard time getting bidders for the massive glass package. The contractors are swamped and they cannot support the jobs in terms of manpower. That is primarily why we had so few bidders on these packages.
Mr. Tuminello stated we may have this same situation at the Health Department, if we are going out to bid in March and April and we will be forced to pay higher amounts. When you look at bid packages #1 and #2, the breakdown of every package, we did very well. Then by the time we got to package #4 we were close if not more expensive than our estimates.
Ms. Fritz stated potentially waiting would bring in more companies from outside the local area, we would have to do business with, because the local companies would not be available.
Result: Tabled [Unanimous] Next: 4/3/2018 11:00 Am
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
10. Awarding Contract to Chicago Heights Construction Company for General Millwork at the New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gloria Dollinger, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
11. Awarding Contract to All Masonry Construction, LLC for Interior Stone at the New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
12. Awarding Contract to Just Rite Acoustics Inc. For Acoustical and Wood Ceilings At The New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
13. Awarding Contract to Allied Landscaping Corporation for Landscaping at the New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
14. Awarding Contract to Oosterbaan & Sons Company for Painting at the New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
15. Awarding Contract to Jimmy'Z Masonry Corporation for Interior Masonry at the Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Annette Parker, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
16. Authorizing Payment to Stromsland DeYoung & Prybys for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Beth Rice, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
17. Authorizing Payment to Geocon for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
18. Authorizing Payment to HR Green for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Annette Parker, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
19. Authorizing Payment to Farnsworth Group for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Annette Parker, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
20. Authorizing Payment to Leopardo Companies Inc., for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
21. Authorizing Payment to DLR Group for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
22. Authorizing Payment to Midwest Environmental Consulting Services Inc., for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Annette Parker, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
23. Authorizing Payment to CES for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
24. Authorizing Payment to Gilbane Building Company for the Will County Courthouse ()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
25. Authorizing Payment to Wight & Company for the Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Denise E. Winfrey, Member
Seconder: Beth Rice, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
26. Authorizing Payment to Farnsworth Group for the Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Annette Parker, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
VII. Other New Business
VIII. Public Comment
IX. Chairman's Report / Announcements
X. Executive Session
XI. Adjournment
1. Motion to Adjourn at 10:45 am
Result: Approved [Unanimous]
Mover: Gloria Dollinger, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Dollinger, Fritz, Moran, Parker, Rice, Winfrey
Absent: Fricilone, Maher
Next Meeting - April 3, 2018
https://willcountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2937&Inline=True
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