Will County Capital Improvements Committee met March 7.
Here is the minutes provided by the Committee:
I. Call to Order/Roll Call
Chair Ray Tuminello called the meeting to order at 11:00 AM
Attendee Name Title Status Arrived Ray Tuminello Chair Present Mike Fricilone Vice Chair Present Gloria Dollinger Member Present Gretchen Fritz Member Late Charles E. Maher Member Present Donald A. Moran Member Present Annette Parker Member Present Beth Rice Member Late Denise E. Winfrey Member Present
Also Present: J. Moustis, H. Brooks, R. Freitag And M. Johannsen.
Present from State's Attorney's Office: M. Tatroe.
II. Pledge of Allegiance to the Flag
Mr. Fricilone led the Pledge of Allegiance to the Flag.
III. Approval of Minutes
1. WC Capital Improvements Committee - Regular Meeting - Feb 7, 2017 11:00 AM
Result: Approved [Unanimous] Mover: Charles E. Maher, Member Seconder: Gloria Dollinger, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
2. Executive Session Minutes February 7, 2017
(Minutes)
Result: Approved [Unanimous] Mover: Donald A. Moran, Member Seconder: Denise E. Winfrey, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
1. Update from Will County Public Safety Complex Delivery Teams (Leopardo, DLR and Farnsworth Group) (Discussion) Ms. Nicole McElroy reviewed the Bi-Weekly Construction Report - March 7, 2017, attached. There are nine sequences on the interior of the building and each sequence take roughly 1.5 weeks. We do the framing, the mechanical rough in and drywall in each sequence, then the finishing. We are working west to east in the building. We are working on the exterior framing, which is the cold form framing and sheathing and is scheduled to be complete on March 14. After that window installation will begin. From there we will do the fluid applied air barrier, sub- framing for the panels that will be the final finish. Area A is complete, we are working on Area B. We have one set of stairs installed. We continue to pour the mechanical equipment pads. We have an aggressive time frame and everyone is staying on track. Inspections are done weekly with the County. Over the next two weeks we are going to continue with the cold form framing and the sheathing. On the exterior we will begin the girth system for the panel; which is a metal and fiber cement panel, called a Swiss pearl. On the interior we will continue with stud framing, drywall and rough in.
Mr. Tuminello asked for an update on the final roof.
Ms. McElroy replied the final roof will not be put on until the weather gets better. You must have 40 degrees and rising, including overnight. There is a temporary roof on that will be adequate for getting work done on the interior of the building. There is no set date, it will be when the temperature stays constant at 40 degrees or more.
Mr. Maher asked was there any damage from the storms?
Ms. McElroy responded there was no damage at the Complex. The tarp on the building is a structural reinforced plastic tarping and it can stand up to a certain amount of wind. The tarp stayed on and nothing was broken. It helped also that we are 75% complete on the framing and sheathing; we are getting more enclosed every day and that helps.
Mr. Jake Davis stated a lot of progress has been made to the site. We are going through a great number of submittals. We are coordinating with Leopardo's MEP team and making sure we are answering questions and staying ahead things. The schedule is intense and it continues to be intense.
Mr. Jim Rickert stated I will be the Project Manager going forward with the Safety Complex and involved with the Courthouse. We formally kicked off the commissioning process for the construction phase; that included introducing our commissioning plan process, roles and responsibilities, deliverables to Leopardo and their subs. That was the formal engagement of our process. Our activities will continue to ramp up as equipment is delivered, as we get permanent power we start up equipment and then we get into our functional testing. We will have a constant presence on site as we begin our site observations and they will be based and sequenced around critical activities of the mechanical, electrical, plumbing, fire and life safety systems. We represent the owner from a quality perspective to ensure that equipment is being installed properly, energized, checked out and properly started. From there we will roll into our functional testing at the end of the project.
Mr. Moran asked for the functional testing, do we know who the air and hydraulic balancer will be?
Mr. Rickert answered they are a sub of FE Moran.
Mrs. Rice arrived at this juncture.
2. Update from Judicial Center Delivery Teams (Wight, Gilbane & Farnsworth)
(Discussion) Mr. Tkac reported the Judicial Complex 100% design and estimate has been issued. The team is currently reviewing both and will report back to this Committee when the review has been completed. Today we have a brief presentation from our commissioning agent. As we reach this threshold of beginning the construction documents it is a good time to discuss and learn about the commissioning process and the Owners Project Requirements.
Mr. Mike Wolf reviewed the attached PowerPoint slides giving an overview of the commissioning process. A copy of the OPR document was given to Committee Members and attached.
Ms. Fritz arrived at this juncture.
Mr. Moustis asked how do you measure the indoor environmental quality? How do you look at the materials being used in the building and furnishings and the mixture of indoor/outdoor air?
Mr. Wolf responded the building is LEED certified; that means there are prescriptive measures in place to meet the LEED rating system requirements. Those deal with day lighting, comfort, mixture of outdoor air, level of pollutants being diluted; that is dictated by LEED. We have filled in some of the places where there are gaps. An example is the acoustics; we have referenced a common court standard that defines acoustic levels and how to measure them in the OPR. Since the County does not have an acoustical standard for courts, we then filled in the gap to make this a measurable, worthwhile document to review against.
Mr. Tuminello stated during our interviews on Friday for the Health Department; it was brought up how expensive that can be. It does make a difference for the employees and we want to make sure we provide that high quality work environment.
Mr. Moustis stated perhaps on the air mix we could get more technical or perhaps someone from the engineering firm could give us information on the newest, best, greatest and how they address these issues.
Mr. Dwyer replied we can definitely give an update on that. Mr. Wolf brings up a good point, much of this is simply good design practice to begin with. The fact that you chose to pursue the LEED certification there is a more heightened sensitivity to focus in on those. There are all the basics of things such as low or no BOC materials. The LEED certification goes through every aspect of indoor environmental quality in terms of materials selected, what the environment is, how easy it is to control your HVAC system for individual comfort control, the lighting systems down to how you plan your design and layout to get natural light inside, the sun shades to control sun at different times of the day. There are a ton of components that go into this. We would be happy to dig into as much detail as you would like. As we have gone through LEED we have discussed other things that can be done such as building flush outs and other things that can be done and trying to be sensitive to the cost implications and energy consumption. There is a balancing act that comes into play and the team has been working hard to analyze those things as we progress with the design.
Mrs. Rice asked for an update on the computerized maintenance system. On page 13 this is crossed out. A building like this will require the ability to manage the maintenance.
Mr. Tkac replied we are not ignoring this issue. Our approach was to bring on a Facilities Manager that would have input into how best to automate the system. Based on suggestions from Mr. Wolf and Mr. Rickert, at the Public Safety Complex we began a systematic way to label all the equipment going into the building. We will continue this process at the Judicial Complex. We do not currently have solid and reliable record documents for any of our assets. Our goals is to have excellent record documents that can be updated overtime and they will continue to be meaningful to the person responsible for maintaining the buildings down the road. The close date for the Facility Manager job posting was February 15. We are in the process of vetting the responses; we received 44.
Mr. Dwyer stated we are at the point of reconciling design and budget.
Mr. Tom Leonard indicated the entire team will be meeting today to start going through the design development estimate.
3. Discussion Re: Future of the Current Will County Courthouse
(Discussion)
Mr. Tuminello indicated this item will be discussed at the April Committee Meeting as Mr. Dwyer has been completed the 100% DD this month.
4. Discussion Re: RFQ for Design of Health Department
(Capital Improvements Committee) Mr. Tuminello stated last Friday we held interviews of five different firms; a recommendation was forwarded to the Executive Committee.
V. Other Old Business
VI. New Business
1. Authorizing Approval of Agreement for Purchase of Wetland Banking Site Credits with Wetlands Mitigation of Illinois, LLC, for Revised Site Requirements at the Will County Public Safety Complex (Dave Tkac) f
Result: Moved Forward [Unanimous] To: Will County Board Mover: Charles E. Maher, Member Seconder: Mike Fricilone, Vice Chair AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
2. Authorizing Payment to Geocon Professional Services for the Will County Public
Safety Complex ()
Result: Approved [Unanimous] Mover: Donald A. Moran, Member Seconder: Mike Fricilone, Vice Chair AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
3. Authorizing Payment to ComEd for the Will County Public Safety Complex
()
Result: Approved [Unanimous] Mover: Donald A. Moran, Member Seconder: Gretchen Fritz, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
4. Authorizing Payment to B&F Construction Code Services Inc. for The Will County
Public Safety Complex ()
Result: Approved [Unanimous] Mover: Mike Fricilone, Vice Chair Seconder: Gretchen Fritz, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
5. Authorizing Payment to HR Green for the Will County Public Safety Complex
()
Result: Approved [Unanimous] Mover: Donald A. Moran, Member Seconder: Denise E. Winfrey, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
6. Authorizing Payment to Leopardo Companies Inc., for the Will County Public
Safety Complex ()
Result: Approved [Unanimous] Mover: Mike Fricilone, Vice Chair Seconder: Denise E. Winfrey, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
7. Authorizing Payment to DLR Group for the Will County Public Safety Complex
()
Result: Approved [Unanimous] Mover: Gretchen Fritz, Member Seconder: Gloria Dollinger, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
8. Authorizing Payment to Bradford Systems for the Will County Public Safety
Complex ()
Result: Approved [Unanimous] Mover: Donald A. Moran, Member Seconder: Gretchen Fritz, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
9. Authorizing Payment to Farnsworth for the Will County Public Safety Complex
()
Result: Approved [Unanimous] Mover: Denise E. Winfrey, Member Seconder: Charles E. Maher, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
10. Authorizing Payment to Gilbane Building Company for the Will County Judicial
Complex ()
Result: Approved [Unanimous] Mover: Donald A. Moran, Member Seconder: Gretchen Fritz, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
11. Authorizing Payment to Wight & Company for the Will County Judicial Complex
()
Result: Approved [Unanimous] Mover: Donald A. Moran, Member Seconder: Denise E. Winfrey, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
12. Authorizing Payment to Gould Brothers, LLC for the Will County Judicial Complex
()
Result: Approved [Unanimous] Mover: Donald A. Moran, Member Seconder: Gretchen Fritz, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
13. Authorizing Payment to Robbins Schwartz for the Will County Judicial Complex
()
Result: Approved [Unanimous] Mover: Charles E. Maher, Member Seconder: Denise E. Winfrey, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
14. Authorizing Payment to Farnsworth Group for the Will County Judicial Complex
()
Result: Approved [Unanimous] Mover: Mike Fricilone, Vice Chair Seconder: Donald A. Moran, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
VII. Other New Business
VIII. Public Comment
IX. Chairman's Report / Announcement
Mr. Tuminello thanked Mr. Moustis for the opportunity to chair the Capital Committee and looked forward to carrying out the vision of the previous Chairs and moving the capital projects forward.
X. Executive Session
XI. Adjournment
1. Motion to Adjourn at 11:40 AM
Result: Approved [Unanimous] Mover: Mike Fricilone, Vice Chair Seconder: Charles E. Maher, Member AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
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