Lockport Committee of the Whole met Wednesday, April 6.
The Lockport Committee of the Whole meets at 7 p.m. on the first and third Wednesday of each month at the Central Square Building, 222 E. 9th St.
Here are the minutes as provided by Lockport:
The Committee of the Whole Meeting was held on Wednesday, April 6, 2016 in the Board Room, 3rd Floor, of the Central Square Building.
Mayor Steven Streit called the Meeting to order at 8:37 p.m.
COUNCIL MEMBERS PRESENT: PETRAKOS, CAPADONA, GILLOGLY, SMITH, DESKIN, VANDMERMEER, BARTELSEN
COUNCIL MEMBERS ABSENT: PERRETTA
ALSO PRESENT: S. STREIT, MAYOR
A. MATTEUCCI, CITY CLERK
B. BENSON, CITY ADMINISTRATOR
T. THANAS, INTERIM CITY ATTORNEY
T. LEMMING, POLICE CHIEF
J. FINDLAY, DIRECTOR OF PUBLIC WORKS
L. HEGLUND, FINANCE DIRECTOR
P. HIRTH, DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT PRESS PRESENT
Elissa Chudwin, Free Lance Reporter for Lockport Legend, Frank Vaisvilas, Reporter for Southtown Star, and Cathy Wilker, Volunteer for LCTV were present to cover the Meeting.
CONSENT AGENDA
MOTION BY VANDERMEER, SECOND BY PETRAKOS TO HAVE A CONSENT AGENDA. ALL VOTED AYE – MOTION CARRIED
APPROVAL OF CONSENT AGENDA
MOTION BY SMITH, SECOND BY CAPADONA TO APPROVE THE CONSENT AGENDA AS PRESENTED.
1. Regular City Council Meeting Minutes of March 16, 2016: Motion to approve the Regular City Council Meeting Minutes of March 16, 2016 as presented.
2. Committee of the Whole Meeting Minutes of March 16, 2016: Motion to approve the Committee of the Whole Meeting Minutes of March 16, 2016 as presented.
3. Payroll Period ending March 13, 2016: Motion to approve the Payroll Period ending March 13, 2016 as presented.
a. Payroll Period ending March 27, 2016: Motion to approve the Payroll Period ending March 27, 2016 as presented.
4. Approval of Various Bills: Motion to approve the Various Bills as presented.
5. Vehicle Purchase/Resolution No. 16-019: Motion to pass Resolution No. 16-019/ A Resolution authorizing the purchase of one (1) John Deere Gator 825i XUV at a cost not-to-exceed $12,000.00.
ROLL CALL VOTE ON THE MOTION: PETRAKOS, CAPADONA, GILLOGLY, SMITH, DESKIN, VANDERMEER, BARTELSEN – AYES 0 NAY 1 ABSTAIN – Alderman Gillogly abstained from voting on Item No. 4 only 1 ABSENT - Perretta 7 AYES 0 NAY 1 ABSTAIN – Alderman Gillogly abstained from voting on Item No. 4 only. 1 ABSENT - MOTION CARRIED
EXTENSION OF LEASE AGREEMENT FOR METRA STATION – COMMUTER’S CUP/RESOLUTION NO. 16-022
Administrator Benson provided his Memo dated March 21, 2016.
Administrator Benson said this was discussed at the last meeting. The bathrooms are cleaned up and looking good. There was a couple of things added to the Agreement. The Tenants will now be responsible for the general maintenance of the interior and including the restrooms and entry ways. Thanks to Bill Molony’s catch in regards to an older reference to the Burlington Northern which is now to state Metra and any other rail company.
MOTION BY DESKIN, SECOND BY GILLOGLY TO PASS RESOLUTION NO. 16-022/A RESOLUTION APPROVING AN EXTENSION OF A LEASE FOR THE COFFEE SHOP IN A PORTION OF THE CITY OF LOCKPORT TRAIN STATION.
Alderwoman Bartelsen asked about the doors that were going to be replaced. Administrator Benson answered “That’s a very historic building so we can’t just replace doors. What we did do was sand them down and they operate much better now. They are going to meet with Metra to see about grant money. We can replace the doors but they have to be wood and has very strict procedures. Doors are operating well, bathrooms are operating well and it’s clean.
ROLL CALL VOTE ON THE MOTION: PETRAKOS, CAPADONA, GILLOGLY, SMITH, DESKIN, VANDERMEER, BARTELSEN – AYES 0 NAY 1 ABSENT – PERRETTA 7 AYES 0 NAY 1 ABSENT – MOTION CARRIED
RENEWAL AND AMENDMENT NO. 1 OF AN INTERGOVERNMENTAL AGREEMENT WITH WILL COUNTY FOR OPERATING A RECYCLlNG CENTER AT PRIME BOULEVARD FACILITY/RESOLUTION NO. 16-027
Administrator Benson stated the only change was to the financials. “The County has offered to give us fifteen thousand dollars a year they are still doing that. We have turned that into a seven hundred fifty dollar monthly stipend for the space and the use of the equipment at the City. Staff will be submitting some time sheets in regards to collecting the balance of the fifteen thousand dollars. The County will be providing some employees two days a week Tuesday and Friday from 6:00 a.m. to 11:00 a.m. They will be checking I.D.’s making sure these people dropping off recycling goods are from Will County.”
MOTION BY SMITH, SECOND BY VANDERMEER TO APPROVE RESOLUTION NO. 16-027/A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF WILL AND THE CITY OF LOCKPORT FOR THE OPERATION OF A RECYCLING DROP-OFF SITE.
Alderman Smith thanked the Staff for bringing this to a head. Joe Findlay and his Staff at Public Works. Alderman Petrakos asked “When does this contract start?” Administrator Benson answered “The Contract will start the first week in May or the last week in April.”
ROLL CALL VOTE ON THE MOTION: PETRAKOS, CAPADONA, GILLOGLY, SMITH, DESKIN, VANDERMEER, BARTELSEN – AYES 0 NAY 1 ABSENT – PERRETTA 7 AYES 0 NAY 1 ABSENT – MOTION CARRIED
PZC CASE 2016-002SU: LOCKPORT TOWNSHIP FIRE DISTRICT STATION #1 REDEVELOPMENT PLANS (828 E. 9TH STREET)/ORDINANCE NO. 16-003
Director of Community and Economic Development, Pam Hirth presented her Memo dated March 30, 2016.
“At the last Committee of the Whole Meeting, the Lockport Township Fire District redevelopment plans were presented to the Council for review. David Skoryi, on behalf of the Fire District, was present and responded to questions. Upon conclusion of the Council’s discussion, Staff was directed to place this item on the next City Council Meeting Agenda as an action item and the Applicant was asked to respond to following comments/concerns raised by the Council: Monument Sign, Trash enclosure, Concrete pad, and 9th Street sidewalk.” Council Members were provided with an email excerpt from Jason Estes (Project Architect) with his responses to the concerns that were raised by the Council.
Administrator Benson said “We did talk to the Fire District and basically the monument sign the way they propose it is fine, the trash enclosure they are going to leave it where it is, the concrete pad we are going to have them add a few extra plantings and landscaping there to help shield that a little bit up front. The last thing we would really like to talk to them about is the sidewalk. Mayor Streit asked if there was anything that could be done to fix the sidewalk. Chief Skoryi and Jason approached the podium to discuss the sidewalk issue. Chief Skoryi said they are trying to use their property as a transition from where the sidewalk is on our property to where it is on our neighbor, the bank, property. There are some technical difficulty because of slope by he doesn’t feel that it is something that cannot be worked out. Jason Estes stated “We were trying to transition from an existing condition outward to meet up with the bank condition and the culvert condition. The other thing that we were trying to do is try to minimize the amount of impact on the vehicles.
Typically if we were doing the fire station access, you got a perfect site, we know that’s not the case in this condition. We’ve looked for an apron about 1 ½ to 2 percent max. Usually that’s just because you are talking about large vehicles and in this condition they were turning, having a 3 point turn on that apron. Additional slope access space, it’s all about trying to maneuver in that condition. Given the grades on the site, the elevation of the actual building itself is kind of set by trying to maintain drainage around the property. There is minimal storm and it is only very shallow at about eighteen inches deep. We are trying to sheet drain everything across the site as much as we can, tie that in with the ADA handicap parking space that we have in the front, everything kind of locks in really quick. So it’s really about that condition and I think in that exhibit that you guys have it goes between those conditions. That being said as the Chief said, if the 4% is at the road or if it is closer to the handicap parking space further closer to the building and the sidewalk is shifted from the road up towards the building, it can be done. Obviously, I am trying to look at it not only safety of the sidewalk, safety of people, safety of the vehicles, safety of the firefighters exiting in an emergency or returning in an emergency. The sidewalk itself pulled back is actually going to be within the three point turning radius once they are on the apron. So, trying to keep them out of that access zone while they are trying to maneuver on the apron to back into the Station is important so that they can get off of 9th Street. It is a balancing act but definitely the Chief has made it very clear that he wants to make sure that he does whatever is necessary.” Alderman Smith had concerns about LED signs being in a Residential area. Alderman Gillogly asked about staffing during the construction. Chief Skoryi said during the construction period staffing is going to be the same but the location is going to change. Two guys that are on the ambulance are going to go to their Station 6 which is right next to Prairie Bluff, two guys on the fire truck are going to Station 4 which is down on Bruce Road. What we found is that we have an area pretty much north of Thornton that is going to take us longer to get to. We reached out to Homer which is at 151st and northwest Homer on 143rd, it is just a verbal agreement. We have a master agreement that is state wide.
MOTION BY DESKIN, SECOND BY GILLOGLY TO PASS ORDINANCE NO. 16-003/AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR A PLANNED COMMERCIAL DEVELOPMENT FOR THE LOCKPORT TOWNSHIP FIRE PREVENTION DISTRICT PROPERTY LOCATED AT 828 E. 9TH STREET. ROLL CALL VOTE ON THE MOTION: PETRAKOS, CAPADONA, GILLOGLY, SMITH, DESKIN, VANDERMEER, BARTELSEN – AYES 0 NAY 1 ABSENT – PERRETTA 7 AYES 0 NAY 1 ABSENT – MOTION CARRIED
Attorney Thanas said in the process of reviewing the Plat it was discovered that 7th Street on the north side of the Fire District property was never formally dedicated. It has existed as a public street for decades. Under Illinois Law it’s treated as what’s called a common law dedication. Even though the land itself is technically owned by the Fire District it is still the Public’s right to use that street as we’ve used it for many, many years. What we’ve asked the District to do is to provide us with a Plat of Dedication that we would accept as part of the approval of their Special Use Permit for the new Plans. What we are asking you to do tonight as part of this project is authorize the Staff to accept the dedication of the right of way for 7th Street so that we have a formal dedication on file.
MOTION BY BARTELSEN, SECOND BY VANDERMEER TO PASS RESOLUTION NO. 16-029/A RESOLUTION ACCEPTING THE DEDICATION OF RIGHT-OF-WAY FOR 7TH STREET AND LOCKPORT TOWNSHIP FIRE PROTECTION DISTRICT PROJECT.
Alderman Petrakos asked “Jason, the dedication, there’s nothing in that, none of your, the garbage or any of that stuff, nothing is in there?” Jason’s response could not be heard due to him not approaching the microphone at the podium.
ROLL CALL VOTE ON THE MOTION: PETRAKOS, CAPADONA, GILLOGLY, SMITH, DESKIN, VANDERMEER, BARTELSEN – AYES 0 NAY
1 ABSENT - PERRETTA 7 AYES 0 NAY 1 ABSENT – MOTION CARRIED
ADJOURNMENT
MOTION BY PETRAKOS, SECOND BY BARTELSEN TO ADJOURN THE REGULAR CITY COUNCIL MEETING AT 8:59 P.M. ALL VOTED AYE – MOTION CARRIED
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