Will County Gazette

Village of Manhattan Board of Trustees met April 2.

Here are the minutes provided by the board:

A Regular Meeting of the Village of Manhattan President and Board of Trustees was held on Tuesday, April 2, 2024.

CALL TO ORDER:

Mayor Adrieansen calls the Village of Manhattan Board meeting to order at 6:00 P.M.

ROLL CALL:

Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Adrieansen aye (7 ayes, 0 nays, 0 absent). Also present are Lewis, Palmer, Nelson, Gehrke, Wold, Doyle, Pintar, and Attorney Taylor.

PUBLIC HEARING/RECOGNITIONS/SPECIAL ITEMS:

Doyle Motion to Open a Public Hearing on Fiscal Year 2024-2025 (May 1, 2024 – April 30, 2025) Budget. Young Second. Roll Call: Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye (6 ayes, 0 nays, 0 absent, 0 abstain). Motion Carried.

Finance Director Gehrke gives a presentation to the Village Board, Village Staff, and public on the Fiscal Year 2024/.2025 Budget to include annual budget facts, a year in review, 2024/2025 budget highlights, capital highlights, Manhattan total assessed valuation, how property taxes are distributed among taxing bodies, police pension funds, expenses by department, expenses for operations, overall debt payments, and funds received by federal and state funding.

There are no questions or comments from the public.

Adamski Motion to Close a Public Hearing on Fiscal Year 2024-2025 (May 1, 2024 – April 30, 2025) Budget. Young Second. Roll Call: Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye (6 ayes, 0 nays, 0 absent, 0 abstain). Motion Carried.

PUBLIC COMMENT:

There is no public comment.

CONSENT AGENDA:

Adamski Motion to Approve the Consent Agenda which consists of the March 18, 2024, Village Board, Village Board Meeting Minutes; and Approval of April 2, 2024, Bills List. Dilling Second. Roll Call: Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

NEW BUSINESS:

Mayor Adrieansen informs the Board of Trustees that the first item on the agenda is an Ordinance Adopting Fiscal Year 2024-2025 (May 1, 2024 – April 30, 2025) Budget in Lieu of Passage of an Appropriation Ordinance. This is the final action on the FY2025 Budget.

Adamski Motion to Approve an Ordinance Adopting Fiscal Year 2024-2025 (May 1, 2024 – April 30, 2025) Budget in Lieu of Passage of an Appropriation Ordinance. Young Second. Roll Call: Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye, Dilling aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is an Ordinance Authorizing the Transfer of Certain Property Between the Village of Manhattan and the Manhattan Park District. Previously the Park District purchased the property at 100 S. Park Street (current fire station) and it was discovered that there were existing issues with the parcel lines. The Village approved an IGA in July 2023 to correct these mistakes to ensure that there were accurate parcel lines for all the adjacent properties. The attached documents have been recommended by both the Village attorney and the attorney for the Park District. With the execution of these documents, the parcel lines should all be correct.

Beemsterboer recommends the Village clean up parcel lines behind Fritz’s as well. Fritz’s back patio is partially on Village property.

Attorney Taylor states that he is not familiar with that particular property but is happy to address that.

Beemsterboer Motion to Approve an Ordinance Authorizing the Transfer of Certain Property Between the Village of Manhattan and the Manhattan Park District. Neighbors Second. Roll Call: Adamski aye, Doyle aye, Neighbors aye, Young aye, Dilling aye, Beemsterboer aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is an IDOT Resolution for Improvement Under the Illinois Highway Code Motor Fuel Tax Funds (MFT). The Board previously approved documents on March 5, 2024 for a $225K allocation of MFT funds for FY2025. Since that time, it has been determined that the Village can allocate $574K out of the MFT fund instead of $225K. This is a result of new funds this year, and some funds from previous years. These funds will go towards maintenance work in Hanover Estates.

Adamski Motion to Approve an IDOT Resolution for Improvement Under the Illinois Highway Code Motor Fuel Tax (MFT) Funds in the Amount of $574,000.00. Neighbors Second. Roll Call: Doyle aye, Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is a Resolution Approving Bid for Installation of Blacktop Pavement at 195 S. State Street. This bid is for blacktop pavement at 195 S. State Street under the old deck. Three bids were solicited, and Accurate Construction Services was the low bidder. Total cost is $9,500 and will come from the FY 24 budget and be completed immediately. Mayor Adrieansen recommends to the Village Board that Wabash Street be closed with cement barricades. Letters will be sent out to the businesses and residents in that area notifying them of the street closure.

Adamski Motion to Approve a Resolution Approving Bid for Installation of Blacktop Pavement at 195 S. State Street by Accurate Construction Services in the Amount of $9,500.00. Young Second. Roll Call: Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is a Resolution Approving Bid for Construction of Multi-Use Pathway at the Well 7/Century East Park. This bid is for construction of a multi-purpose path at the Well 7 site in Century East Park. The Village worked with the Park District to address issues on the new construction of the improved Well 7. The intent is to build this path now so that it will be usable by residents during the upcoming construction of the Well 7 building. After construction the Park District will construct an additional path to connect to this path. Sanchez Paving Company was the low bidder of the three quotes received. Total cost is $13,948 and will come from funds in the FY 24 budget and will be completed ASAP.

Young Motion to Approve a Resolution Approving Bid for Construction of Multi-Use Pathway at the Well 7/Century East Park by Sanchez Paving Company in the Amount of $13,948.00. Adamski Second. Roll Call: Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

FROM VILLAGE OFFICIALS

Mayor Adrieansen informs the Village Board that the next item is the Authorization to Reappoint Steve Krol to the Village of Manhattan Planning and Zoning Commission for a new Four-Year Term Ending on May 1, 2028.

Doyle Motion to Approve the Authorization to Reappoint Steve Krol to the Village of Manhattan Planning and Zoning Commission for a new Four-Year Term Ending on May 1, 2028. Beemsterboer Second. Roll Call: Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

Mayor Adrieansen informs the Village Board that the next item is the Authorization to Reappoint Kye Robbins to the Village of Manhattan Planning and Zoning Commission for a new Four-Year Term Ending on May 1, 2028.

Beemsterboer Motion to Approve the Authorization to Reappoint Kye Robbins to the Village of Manhattan Planning and Zoning Commission for a new Four-Year Term Ending on May 1, 2028. Dilling

Second. Roll Call: Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye, Dilling aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

Mayor Adrieansen informs the Village Board that the next item is the Authorization to Reappoint Robert Dykstra to the Village of Manhattan Police and Fire Commission for a New Three-Year Term Ending on May 1, 2027.

Young Motion to Approve the Authorization to Reappoint Robert Dykstra to the Village of Manhattan Police and Fire Commission for a New Three-Year Term Ending on May 1, 2027. Doyle Second. Roll Call: Adamski aye, Doyle aye, Neighbors aye, Young aye, Dilling aye, Beemsterboer aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

Mayor Adrieansen hopes everyone had a nice Easter. The senior luncheon on March 27th was well attended and the food from Kirby’s Korner Bakery was good. Mayor Adrieansen would like to announce that Scouts Troops 155 and 255 will host a Pasta Dinner on Saturday, April 6th from 3pm-7pm at St. Joe’s Church. Mayor Adrieansen informs the Village Board that he requested a meeting with Joliet Mayor Darcy to discuss the boundary agreement between Joliet and Manhattan that is set to expire in 2026.

Young would like to thank the Village Board for allowing him to call into meetings when he is traveling for work.

Dilling would like to know if the ADA requirements for Village Hall have been addressed yet. Mayor Adrieansen states that Public Works Superintendent Tyk was getting bids for that project.

Beemsterboer hopes everyone had a great Easter and wants to thank those in the audience for attending the Village Board meetings.

Adamski would like to thank Finance Director Gehrke and staff for their work on the budget. Adamski would like to know what the status is on the lights at Arabian and Clydesdale. Adamski raises concerns he has about the trucks in downtown Manhattan. He has witnessed firsthand a trucker on his phone swerving through downtown and it upsets him. Adamski wants to see State and County officials get involved and help. Adamski mentions that April is Alcohol Awareness Month.

Village Clerk Lewis informs Adamski that Public Works Clerk Burke has light poles on order, but the wait time is 23-25 weeks out.

Doyle hopes everyone had a nice Easter.

REPORTS FROM VILLAGE STAFF

Village Administrator Palmer Announcements:

➢ Big ticket items in the budget will come back to the board for further consideration and final approval.

➢ Village Staff is working on a website refresh. Surveys are in the Trustee mailboxes and appreciate any comments or feedback.

➢ Speaking with a vendor about board agenda management software to streamline the board packet process and having everything done electronically. More details to come.

➢ Palmer attended the Will County CED Transportation meeting recently and will send his notes from that meeting to the Village Board.

Adamski wants to inform everyone that April is Alcohol Awareness Month.

Community Development Director Nelson informs the Village Board that he has received the scope of the Comprehensive Plan and will be setting up individual meetings with the Trustees to go over the plan before bringing it to the board for approval.

Community Development Director Nelson informs the Village Board that the park in Stonegate is currently undergoing grading.

Finance Director Gehrke would like to thank everyone for the help with the budget process.

Police Chief Wold would like to thank the board for the reappointment of Robert Dykstra to the Police and Fire Commission.

Doyle would like to wish the Mayor a Happy Birthday!

EVECUTIVE SESSION

Young Motion to Enter Executive Session for the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific: Employees, Appointed, or Elected Officials; and Collective Bargaining (5ILCS120/2(c)1-3); and the Consideration to Purchase, or Lease Specific Real Estate (5ILCS120/2(c)5); and Probable, Imminent, and Pending Litigation. Dilling Second. Roll Call: Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

Young Motion to Reopen Regular Session. Dilling Second. Roll Call: Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye, Dilling aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

ACTION FROM EXECUTIVE SESSION

Mayor Adrieansen informs the Village Board that there is action as a result of Executive Session. The Approval of Amendment to Lease Agreement for 195 S. State Street, Manhattan, Illinois Between the Village of Manhattan and Arrowhead Smoke Works, LLC Section 5.01 & 7.06 as well as Final Legal Approval.

Young Motion to Approve Amendment to Lease Agreement for 195 S. State Street, Manhattan, Illinois Between the Village of Manhattan and Arrowhead Smoke Works, LLC Section 5.01 & 7.06 as well as Final Legal Approval. Adamski Second. Roll Call: Adamski aye, Doyle aye, Neighbors aye, Young aye, Dilling aye, Beemsterboer aye (6 ayes, 0 nays, 0 absent, 0 abstain) Motion Carried.

ADJOURNMENT

Doyle Motion to Adjourn. Neighbors Second. All are in Favor. Motion Carried.

Meeting Adjourned at 8:09 P.M.

https://cms7files1.revize.com/manhattanil/Agendas-Minutes/Village%20Board/2024/Minutes/04.02.2024.pdf