Will County Gazette

Village of Channahon Committee of the Whole met Oct. 16.

Here are the minutes provided by the committee:

VP Moorman Schumacher called the meeting to order at 6:00 p.m. with Trustees Host, Greco, McMillin, Perinar, Scaggs and Slocum present. 

Also present were Village Administrator Thomas Durkin, Director of Community Development and Information Systems Mike Petrick, Finance Director Heather Wagonblott, Director of Public Works Ed Dolezal, Chief of Police Shane Casey, Village Attorney David Silverman and Village Clerk Kristin Hall. 

VP Moorman Schumacher informed everyone present that anyone who speaks at the meeting shall be deemed to have given his/her consent to the recording of their likeness and speech. This meeting is being recorded. 

VILLAGE PRESIDENT 

VP Moorman Schumacher asked everyone to join in moment of silence for two unfortunate losses; Ruth Colby the President/CEO of Silver Cross Hospital passed away this weekend and a very longtime Channahon resident, Harriet McDonald passed away yesterday. She asked that everyone keep their families in in your thoughts and prayers. 

Acknowledgement - Village of Channahon Citizen Recognition Mr. Wayne Chesson VP Moorman Schumacher stated Wayne Chesson is a very, very long-time business owner in the Village. Only Al's Garage, which has existed for 76 years, has been here longer. She read the acknowledgement into the record and presented a framed copy of it to Mr. Chesson. 

Presentation - Site Plan for I&M Gateway by Wight & Company 

Patty King, Senior Landscape Architect for Wight & Company, gave a brief presentation of the layout of the I&M Gateway. 

Trustee Host asked if the fencing is just behind those shade trees shown on the plan or is it just a lot line marker. 

Mrs. King stated that it is the proposed fencing. If the board would like to extend it further west, they could, but she doesn't know if it needs to go as far west as it is shown, based on the slope and the grade. Wight wanted to make sure that the neighbors there don't have to look at the new parking lot if they don't want to. We want to be good neighbors. 

Trustee Host stated that she didn't want to close it off from the east in order to maintain the view from the east. She suggested to make sure that is it nice and open so that people can see it. 

Mrs. King stated they would agree with the need to have visible access. 

Trustee Perinar asked if the only option was a wood fence. 

Mrs. King stated that we could have whatever type of fencing you would like. 

Petrick stated that PZC had the same comment regarding fencing. The type of wood they are suggesting is just as durable as PVC would be. We can certainly fine tune those details. 

VP Moorman Schumacher stated there was also a suggestion for up lighting under the tree. 

Petrick stated that the intention in the beginning of this was not to have a lot of lighting on this. This is adjacent to a residential area to the north and we didn't want to drown them out with new lights. There is an option to do some lower to the ground lighting and we are already bringing power to the site for the lighted monument sign and the gathering pavilion. Since the power will be there, it should not be a monumental task to add additional lighting. 

Trustee Scaggs asked how many parking spaces were lost by saving the two existing trees indicated on the plan. 

Mrs. King stated maybe five. 

Trustee Scaggs suggested that there are plenty of trees in the area and if this is a success, which we all hope it is, will we be coming back in 3-4 years needing to expand the parking lot. 

Mrs. King stated that they sit right in the middle of the site and it seemed a shame to take them down. 

Further discussion took place regarding the location of Rt. 6 access and IDOT, the possibility of adding signage on Route 6, the possibility of adding the restrooms from the start and snowmobile parking. 

ADMINISTRATION DEPARTMENT 

Discussion - Hiring of an Accounting Clerk 

VP Moorman Schumacher asked the Board if Executive Session was needed between meetings. Board Direction was to not go into Executive Session for this item, so it will be discussed at the Board Meeting. 

Discussion -- Authorize the Selection of TranSystems and the Execution of a Contract Regarding Traffic Impact Study Review and Development Services Related to the Chicagoland Logistics Hub 

Durkin stated in September 2023, Village staff worked with Ann Schneider and Associates on the development and issuance of an RFP related to a traffic impact study review and other potential development services related to the proposed Chicagoland Logistics Hub project by the Canadian National (CN) Railway. The Village is interested in selecting a consulting firm to provide traffic impact study review services to independently review traffic studies prepared for the proposed Chicagoland Logistics Hub project. The selected consultant is expected to provide an independent review of potential traffic impacts by a professional firm not otherwise involved with the site development project. The RFP is attached for the board's information. Three (3) responses were received from the following qualified firms: TranSystems, Terra Engineering and Quigg Engineering. Responses were reviewed by an Evaluation Committee consisting of Ann Schneider, President of Ann Schneider and Associates, Missey Moorman Schumacher, Village President, Mike Petrick, Director Community Development and Information Systems, and Tom Durkin, Village Administrator. The hours of work contemplated to complete the requested services are between 130-244 hours with an estimated cost between $27,000 to $49,000, depending on the scope and depth of the review comments, intermediate submittals of the Traffic Impact Study prior to the developer finalizing the report. This represents the range of hours and cost provided. Additionally, a supplemental scope of work and associated fee was requested of TranSystems regarding the review and analysis of information submitted regarding certain transportation alternatives requested by the Village and our regional partners and also the potential development of additional transportation alternatives that may result from the initial study analyses. The hours of work contemplated to complete the review and analysis of submitted transportation alternatives are between 14 to 34 hours with an estimated cost between $2,600 to $6,300. The hours of work contemplated to complete the development of concepts for additional traffic alternatives or further developing the transportation alternatives that were considered by the developer are between 137 to 264 hours with an estimated cost between $25,300 to $48,700, depending on the complexity of the alternative(s). Funds for this entire endeavor are provided by the project developer through the existing Professional Fee Agreement as pass through costs. The committee unanimously recommends the Village Board authorize the selection of TranSystems for the requested services per the attached responses and authorize staff and Village attorney execute a contract for services in a not-to-exceed amount of $104,000. 

VP Moorman Schumacher stated that TranSystems has an enormous amount of experience in looking through the applications and the industrial traffic in Will County. This is a pass-through cost for us because we do have a Professional Fee Agreement. 

Durkin stated that between Ann Schneider and TranSystems, we have two ex-Secretaries of Transportation for the State of Illinois at our disposal and part of our team. 

COMMUNITY DEVELOPMENT & INFORMATION SYSTEMS Discussion - Final Plat of Subdivision for Creekside Estates Unit 2 

Petrick stated EEC IL, Inc. is requesting approval of a final plat of subdivision for Creekside Estates Subdivision Unit 2. Unit 2 is located at the current terminus of Stephanie Drive, south of Westwind Drive in the northwest portion of the Creekside Subdivision. Approval of the plat would allow for the construction of infrastructure improvements for seventeen (17) duplex residential lots. Unit 2 is the second of three (3) planned units within the Creekside Estates Subdivision. 

PZC RECOMMENDATION: 

He stated the PZC considered the request at their regular meeting held on October 9, 2023 and commission discussion focused on the following: 

Clarification that the Channahon water and sewer systems would not connect at the road connection. 

He also stated a motion was made to recommend the Village Board approve the final plat of subdivision and the motion was approved by a 7-0 vote. 

Trustee McMillin inquired if all of the work has been completed out there. 

Petrick stated that Unit 1 is scheduled for final pavement in November. We are still waiting for a final date. 

Bill Slavik, developer of Creekside Estates, stated that as far as the paving is concerned, he signed a proposal with Austin Tyler and we are just waiting for an opening in their schedule. 

Trustee Scaggs asked if empty nesters are the market for these homes. 

Mr. Slavik stated pretty much everyone in there is an empty nester. Only one person that live in the subdivision currently gets picked up for school. 

Trustee Slocum asked where are the residents coming from. 

Mr. Slavik stated all over. Some from Plainfield and Oswego and a lot from Tinley Park, Frankfort and Mokena, a few from Shorewood and Channahon. These units are 1,300 square foot ranch homes with high end finishes. 

Dolezal requested that the Village be provided a 48-hour notice before they start paving. 

Mr. Slavik acknowledged. 

Discussion - Concept Plan for QuikTrip 

Representatives from QuikTrip gave a brief presentation on the concept plan. 

Trustee Perinar suggested to make the lane at which the truckers will be pulling in and out wider. Since they are turning onto the Frontage Road from Route 6, it will be a wide right and if someone is waiting there to turn left they will not be able to do that. 

The representative from QuikTrip stated that they prefer larger entry points for the trucks since it is safer for them. 

Trustee Perinar indicated that the PZC had a concern of blocking the traffic that was trying to head south on the Frontage Road. 

Petrick stated to clarify from the PZC comment, if several trucks were exiting and heading toward Route 6, at what point would a truck try and exit and block the lane of traffic. He stated that will be something to consider when the engineering designs and measurements are brought out. 

The representative from QuikTrip stated that we have our traffic study underway now, so once that comes back we will be able to adjust this more to fit the traffic study and address any safety 

concerns. 

VP Moorman Schumacher questioned if the truck side is completely separate from the passenger vehicle side. 

The representative from QuikTrip stated yes it is. There are two breaks for pedestrian access and to meet ADA requirements. 

FINANCE DEPARTMENT 

Wagonblott stated she had no formal items for discussion. 

POLICE DEPARTMENT 

Discussion - Purchase of 25 Motorola Body Worn Cameras and Related Accessories Casey stated body worn cameras (BWC) are a crucial piece of equipment for law enforcement that provides video recorded evidence of police interactions and encounters. Requirements under PA 101-0652, commonly referred to as the "SAFE-T Act," require by law municipalities and counties with a population under 50,000 utilize BWC by January 1, 2025. The police department does not currently use BWC. A policy has been developed in accordance with state law on BWC use (50 ILCS 706) and all officers are trained to the standards of the policy (424 Portable Audio/Video Recorders). The purpose of BWC is to capture police-community member interactions, and the footage captured can be an invaluable tool for officers, prosecutors, and others in processing evidence and in the ability to provide a level of transparency with outside parties that was previously unachievable. BWC video can be used for additional opportunities in training and instruction. Ultimately, the use of BWC will help collect evidence while improving transparency and accountability, and strengthen public trust. Reimbursement grant funding for BWC programs have been available through the Illinois Training and Standards Board. Current grant funding allows for reimbursement of cameras (up to $895), data storage and training of officers in camera use. Related technology hardware is available for reimbursement, with limitations. Each item must have a line-item cost reflected on a paid invoice or receipt. Current delivery times for reimbursable items is beyond the open ILETSB grant deadline, deeming an application filed now, incomplete. We anticipate the ILETSB grant opening again in FY 25 and if current reimbursement practices remain in place, cameras and accessories purchased after November 15, 2023 will be included. 

VP Moorman Schumacher asked if we were getting them directly from Motorola. 

Casey stated yes, directly through Motorola. 

Trustee Slocum asked what the life expectancy is. 

Casey stated that we are hearing you can get five years, but we are looking at three years when we will start to look at swapping out our squad cameras. 

Trustee Slocum asked if the storage was included in the price. 

Casey stated that storage is included. It includes an on-site server that is worked into this number. We will continue to work for reimbursement, to offset some of the cost of the camera. 

PUBLIC WORKS DEPARTMENT 

Discussion - An Ordinance Changing the Name of West Locust Drive to West Locust Road - 1st Read 

Dolezal stated that everyone uses West Locust Road and the sign says West Locust Road. He stated that we will change the name officially to West Locust Road. 

Discussion - Award Well #7 Construction Contract 

Dolezal stated Well 7 is proposed to be located on the north side of the Public Works facility on Blackberry Lane. We opened bids on September 8, 2023 and found CahoyPump Service to be the lowest responsible bidder. The project scope primarily includes drilling of the well shaft. Pumping equipment and water treatment facilities are currently under design and will be built under separate contracts. Staff is requesting the board award the contract to CahoyPump Service for $1,790,979.00. 

Discussion - Engineering Proposal for Well 7 Borehole Construction Related Services Doelzal stated the award of a drilling contract for Channahon Well 7 is also on this agendaThe attached Task Order from Strand Associates generally provides for review of contractor pay requests, onsite observation and drafting of Record Drawings on the Village's behalf. This would be in a not to exceed amount of $56,250. 

Discussion – Engineering Proposal for Alternative Water Supply Project Plan and Preliminary Site Layout for the Primary Delivery Site 

Dolezal stated staff is proposing to fund the design and construction of its Primary and Secondary Delivery Sites utilizing the IEPA's State Revolving Fund. These loans are at below market rate and the Village has utilized this funding source for numerous water and sewer projects. The Delivery Sites are where the Grand Prairie Water Commission will connect to the Village's water system. Included in this Task Order is a topographic survey and geometric site layout for the Primary Delivery Site. The Grand Prairie Water Commission requires this information in order to begin its design of its facilities that will be located on the site. 

Discussion - Approval of Great Lakes Water Resources Group, Inc. Proposal for Well #5 Rehabilitation 

Dolezal stated Well #5 failed unexpectedly at the beginning of September 2023. The well last had maintenance performed in November of 2021 by Layne Christensen Company, at which time a new motor and pump were installed and the well casing and screen were brushed. After the well failed this past September, Layne was hired to remove and inspect the well for the cause of the failure and subsequently submitted the attached proposal and report. A second contractor, Great Lakes Water Resources Group, was contacted to produce a competing proposal that resulted in cost savings. In addition to the repair and installation, a well profile analysis will be done to insure proper chemical treatment of the well. The total cost of the maintenance and installation is not expected to exceed the proposed amount of $22,450.00. 

Trustee Perinar asked where Well 5 was located. 

Dolezal stated that Wells 2, 3 and 5 are located in Heritage Lakes. This is a shallow well out there that we use to blend with a deeper well for radium compliance 

Discussion - A Resolution of Fund Phase II Engineering for Stage 3 of the Bridge Street Multi-Use Path and Execute a Local Public Agency Agreement and Phase II Engineering Agreement 

Dolezal stated a couple years ago we learned that we were awarded a third grant from ITEP to complete the Bridge Street Multi-Use Path. We had the review completed on the engineering agreement with the State. This agreement has two things attached to it: our agreement with Strand to do the Phase II engineering and the Local Public Agency Agreement with the State to reimburse us for the grant amount of the Phase II engineering. We will go through this process again with the Phase III engineering. 

Discussion - AJ Inter State LLC - Acceptance of Public Improvements and Release of Improvements and Release of Improvement Completion Guarantee 

Dolezal stated this guarantee is held as a cash escrow. In accordance with Subdivision and Development Regulations, the developer has requested the Village release the currently held cash escrow held as an Improvement Completion Guarantee (ICG) and accept the public improvements consisting of: curbed roadway, storm sewer, parkway landscaping and storm water management easement (previously dedicated). Per Village Ordinance, acceptance of public improvements and release of the ICG must include the provision of a two-year Maintenance Guarantee at 20% of the original ICG. Public Works staff has inspected all improvements and finds they are 100% complete and in good condition. 

Discussion - Approval of Kim Construction Company Inc. Proposal for Sanitary Sewer Repairs 

Dolezal stated RJN task order #7 (Hunters Crossing) manhole inspections and smoke testing concluded at the end of 2021. Kim Construction was asked to submit the repair proposal attached to finish necessary repairs remaining from FY22. A quote was also received from Visu- Sewer and this quote compares favorably. The proposed work costs $95,000.00 and is a budgeted item within 31-71-632.000 and under budget. 

Trustee Greco asked where Kim Construction is located. 

Dolezal stated that they are out of Steger, IL. 

Discussion - Approve an Engineering Services Agreement with Baxter and Woodman Dolezal stated the 2024 MFT roadway resurfacing program in part proposes resurfacing and ditch grading for S. Green Heron Dr. and S. Cardinal Dr. in the Fairhaven Subdivision. Baxter and Woodman has provided an Engineering Services Agreement for completion of a topographic survey, in addition to plan preparation providing necessary cross sections and quantity calculations for ditch grading. Completion of these streets will complete the roadway improvements for the Fairhaven Subdivision. Baxter and Woodman provided a similar scope as part of the 2022 program and are familiar with the Village requirements of the program. 

COMMUNICATIONS 

PUBLIC COMMENT 

EXECUTIVE SESSION 

ADJOURNMENT 

The Committee of the Whole was adjourned at 6:59 p.m. 

https://www.channahon.org/AgendaCenter/ViewFile/Minutes/_10162023-529