Will County Board Finance Committee met Sept. 5.
Here are the minutes provided by the committee:
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE TO THE FLAG
Mr. Revis led the Pledge of Allegiance to the Flag.
III. ROLL CALL
Chair Jim Richmond called the meeting to order at 11:19 AM
| Attendee Name | Title | Status | Arrived |
| Jim Richmond | Chair | Present | |
| Sherry Newquist | Vice-Chair | Present | |
| Janet Diaz | Member | Present | |
| Annette Parker | Member | Present | |
| Mark Revis | Member | Present |
Present from the State's Attorney's Office: M. Tatroe
Also Present: J. Ogalla, K. Fladhammer, B. Adams and T. Cooke
IV. APPROVAL OF MINUTES
1. WC Finance Committee - Regular Meeting - May 2, 2023 11:00 AM
| RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Revis, Member SECONDER: Annette Parker, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
2. WC Finance Committee - Regular Meeting - Jun 6, 2023 11:00 AM
| RESULT: APPROVED [UNANIMOUS]
MOVER: Sherry Newquist, Vice-Chair SECONDER: Mark Revis, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
3. WC Finance Committee - Regular Meeting - Jul 5, 2023 11:00 AM
| RESULT: APPROVED [UNANIMOUS]
MOVER: Sherry Newquist, Vice-Chair SECONDER: Mark Revis, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
4. WC Finance Committee - Regular Meeting - Aug 1, 2023 11:00 AM
| RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Revis, Member SECONDER: Sherry Newquist, Vice-Chair AYES: Richmond, Newquist, Diaz, Parker, Revis |
V. OLD BUSINESS
1. 708 Board Budget Update
(708 Board Member)
Mr. Richmond asked if there were any questions to the attached update.
2. County Grant Update
(Samantha Marcum)
Mr. Richmond asked if there were any questions to the attached update.
3. Summary – Select Sales Taxes and Cannabis Taxes
(Karen Hennessy)
No report.
VI. OTHER OLD BUSINESS
VII. NEW BUSINESS
1. Discussion of FY22 Financial Audit
(Karen Hennessy)
Mr. Nick Cavaliere with Baker Tilly presented the FY22 audit process and financial statements to the committee.
2. Will County Treasurer's Investment Policy
(Tim Brophy)
Mr. Brophy presented information to the committee on the various accounts held by the county, as attached, as well as the Treasurer’s Investment Policy.
3. Appropriating Grant Funds in the Coroner's Budget from the SUDORS Illinois Department of Public Health
(Laurie Summers)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Annette Parker, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
4. Appropriating Grant Funds in the County Clerk's Budget from the Illinois State Board of Elections Voter Registration State Grant 2024
(Chuck Pelkie)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Executive Committee MOVER: Sherry Newquist, Vice-Chair SECONDER: Annette Parker, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
5. Appropriating Grant Funds in the County Clerk's Budget from the Illinois State Board of Elections Voter Registration State Grant 2023
(Chuck Pelkie)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Executive Committee MOVER: Sherry Newquist, Vice-Chair SECONDER: Annette Parker, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
6. Transferring Funds Within the Community Health Center Budget
(Elizabeth Bilotta)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Annette Parker, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
7. Appropriating Grant Funds into the Will County Health Department Budget from the Illinois Department of Public Health Student Loan Repayment Program
(Elizabeth Bilorra)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Janet Diaz, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
8. Appropriating Grant Funds into the Will County Health Department Budget from the Illinois Department of Public Health Increasing Well Woman Visits Grant
(Elizabeth Bilotta)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Mark Revis, Member SECONDER: Annette Parker, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
9. Transferring Appropriations within Various County Budgets
(ReShawn Howard)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Janet Diaz, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
10. Appropriating Funds in the Sunny Hill Nursing Home Budget (Shelly Felkins)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Annette Parker, Member SECONDER: Sherry Newquist, Vice-Chair AYES: Richmond, Newquist, Diaz, Parker, Revis |
11. Authorizing the Use of Sheriff's Department Capital Improvements Vehicle Line Item for Vehicle Lease Agreement with DEA
(Dan Jungles)
Deputy Chief Dan Jungles stated in mid-August he met with the DEA who inquired about the county becoming a fiduciary agent. Back in 2011 we were the fiduciary agent for them. We have had 2 officers assigned to the DEA for about 6 or 8 years. They cannot use specific funding for leasing of vehicles. They partner with local law enforcement, such as the Will County Sheriff’s Office to pay the money for the lease; that is approximately $35,000. They asked if we would partner with them beginning October 1st. This not something we had budgeted for. The benefit is we would get 3% of all cash seizures the DEA receives. The amount of cash seizures was $49,880,259.72; the 3% is approximately $1.5 million that the Sheriff’s office would get to utilize in asset forfeiture money. We could use that money to purchase vehicles, training, equipment; there are specific rules that cover how we can spend it. We would be reimbursed every month. They would then reimburse us each month; it takes about 3 weeks to get the money from the DEA to us
Mr. Richmond commented vehicle replacement would be a great place for these funds to go; it will help with fleet purchases.
Deputy Chief Jungles noted this past year we utilized asset forfeiture money to purchase 6 used vehicles for our detectives.
Mrs. Ogalla noted you are using $35,000 from the vehicle fund. Will you repay that fund with the money you receive?
Deputy Chief Dan Jungles replied the DEA will reimburse us that $35,000. Ms. Fladhammer clarified that the initial $35,000 will come out of the vehicle capital fund and every month you will receive a check from DEA. Will any of the 3% go back into the vehicle capital fund?
Deputy Chief Dan Jungles answered no; it will go to our asset forfeiture fund, which we can then utilize to get vehicles.
Mrs. Ogalla asked when we would start seeing the money coming back from DEA. Mr. Jacob Wetzel, with the DEA replied as soon as the MOU is signed.
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Annette Parker, Member SECONDER: Mark Revis, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
12. Annual Abatement Process
(Karen Hennessy)
Mrs. Hennessy provided information, attached, on the annual abatement process of property taxes related to county debt.
13. Abating the Taxes Heretofore Levied in Tax Levy Year 2023 for the Year 2024 to Pay Debt Service of $7,737,156 on the $47,305,000 Outstanding Principal Amount of General Obligation Transportation Improvement Bonds (Alternate Revenue Source), Series 2010, of the County of Will, Illinois.
(Karen Hennessy)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Mark Revis, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
14. Abating the Taxes Heretofore Levied in Tax Levy Year 2023 for the Year 2024 to Pay Debt Service of $2,782,000 on the $3,960,000 Outstanding Principal Amount of General Obligation Refunding Bonds (Alternate Revenue Source), Series 2014, of the County of Will, Illinois.
(Karen Hennessy)
| RESULT: MOVED FORWARD [UNANIMOUS]
MOVER: Mark Revis, Member SECONDER: Janet Diaz, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
15. Abating the Taxes Heretofore Levied in Tax Levy Year 2023 for the Year 2024 To Pay Debt Service of $711,200 on the $11,250,000 Outstanding Principal Amount of General Obligation Refunding Bonds (Alternate Revenue Source), Series 2015A, of the County of Will, Illinois.
(Karen Hennessy)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Mark Revis, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
16. Abating the Taxes Heretofore Levied in Tax Levy Year 2023 for the Year 2024 to Pay Debt Service of $1,453,550 on the $34,720,000 Outstanding Principal Amount of General Obligation Building Will Bonds (Alternate Revenue Source), Series 2016, of the County of Will, Illinois.
(Karen Hennessy)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Mark Revis, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
17. Abating the Taxes Heretofore Levied in Tax Levy Year 2023 for the Year 2024 to Pay Debt Service of $5,248,175 on the $55,805,000 Outstanding Principal Amount of General Obligation Building Will Bonds (Alternate Revenue Source), Series 2019, of the County of Will, Illinois.
(Karen Hennessy)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Annette Parker, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
18. Abating the Taxes Heretofore Levied in Tax Levy Year 2023 for the Year 2024 to Pay Debt Service of $7,111,111 on the $166,830,000 Outstanding Principal Amount of General Obligation Building Will Bonds (Alternate Revenue Source), Series 2020, of the County of Will, Illinois.
(Karen Hennessy)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Annette Parker, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
19. Abating the Taxes Heretofore Levied in Tax Levy Year 2023 for the Year 2024 to Pay Debt Service of $4,617,850 on the $39,245,000 Outstanding Principal Amount of General Obligation Renewable Natural Gas Facility Bonds (Alternate Revenue Source), Series 2021, of the County of Will, Illinois.
(Karen Hennessy)
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Mark Revis, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
20. Final Abatement of the Clearview Special Service Area Number Y2000-A Bonds, of the County of Will, Illinois, and the Levy of a Direct Annual Tax Sufficient to Pay the Principal and Interest on Bonds
(Karen Hennessy)
Mrs. Hennessy stated the Clearview Special Service Area was established around 2000 with the intent of paying the county and county issued bonds on their behalf for sewer, wastewater, and drinking water improvements in their area. There was some confusion early on about the property tax year versus the year of the debt payment, so we ended up with a surplus which has been refunded to the property owners of record. The Clerk asked that we do an abatement ordinance because this is actually a property tax levy. They want an ordinance stating we will no longer be collecting that levy. We are trying to pull together all the details. The ordinance or resolution will state that the Clerk should not collect that last property tax levy because the debt has been paid in full and any other funds available have been returned to the property owners.
Mrs. Tatroe commented she would like to review the original documents that created this.
| RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Sherry Newquist, Vice-Chair SECONDER: Mark Revis, Member AYES: Richmond, Newquist, Diaz, Parker, Revis |
21. FY24 Budget Discussion - Revenue
(ReShawn Howard)
Mrs. Howard provided information on the FY24 Corporate Fund Revenue projections. The total projected revenue is $268.5 million. The only difference in the attached document is the year-to-date was updated as of August 31st. She reviewed the revenue by category, as attached. Bottom line, overall revenueincreased 5.2% or $13.4 million over the previous year.
Mrs. Ogalla commented on the 20% decrease in fines and forfeitures. Mrs. Howard indicated adjudication and fines we are projecting an increase; traffic fines a decrease. Bond forfeitures will decrease as well due to the new law. Mrs. Berkowicz asked why you anticipate traffic fines decreasing.
Mrs. Howard answered this is based on the current activity at the Circuit Clerk’s Office. These numbers come directly from that office. These revenue projections are preliminary. We still have until November. AS these numbers change, if anything needs to be adjusted as to projections, we will add that to the change list.
VIII. OTHER NEW BUSINESS
IX. PUBLIC COMMENT
X. ANNOUNCEMENTS/REPORTS BY CHAIR
Mr. Richmond announced the next meeting will be a budget meeting on September 19th at 1:00 p.m. to discuss expenses.
XI. EXECUTIVE SESSION
XII. ADJOURNMENT
1. Motion to adjourn at 12:48 p.m.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Revis, Member SECONDER: Sherry Newquist, Vice-Chair AYES: Richmond, Newquist, Diaz, Parker, Revis |
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