Village of Manhattan Board of Trustees met July 18.
Here are the minutes provided by the board:
A Regular Meeting of the Village of Manhattan President and Board of Trustees was held on Tuesday, July 18, 2023.
CALL TO ORDER:
Mayor Adrieansen calls the Village of Manhattan Board Meeting to order at 6:00 P.M.
ROLL CALL:
Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Adrieansen aye (7 ayes, 0 nays, 0 absent) Also present are Ramos, Palmer, Tyk, Brooks, Gehrke, Zarnowski, Doyle, and Attorney Taylor.
PUBLIC HEARING/RECOGNITIONS/SPECIAL ITEMS:
NONE
PUBLIC COMMENT:
Gus Baseleon a 19-year resident spoke regarding ADA – American Disabilities Act (Van Accessible) Below are examples of businesses missing ADA Ramps/Signs. Gus does have pictures.
1. Time Square Plaza businesses (Midtown Bar & Grill, Manhattan Family Chiropractic, Smoker’s Kingdom, D. Marie Photography)
2. Kirby’s Bakery & Manhattan Dental
3. Manhattan Pizza & Wings
A Code Enforcement officer needs to drive around the Village and enforce.
CONSENT AGENDA:
Adamski Motion to Approve the Consent Agenda which includes the meeting minutes from June 20, 2023 and the Bills list for July 18, 2023. Dilling Second. Roll Call: Neighbors aye, Young, aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye (6 ayes, 0 nays, 0 absent). Motion Carried.
NEW BUSINESS:
Mayor Adrieansen informs the Board of Trustees that the first item on the agenda is a motion to Approve a Professional Engineering Services Agreement with Robinson Engineering for the Front Street Water Main Replacement From Route 52 to Sweedler in the Amount of $82,500.00.
Mayor Adrieansen communicated with the Board that there have been multiple water main breaks. The Village was awarded $500,000.00. The Village would be responsible for $75,000.00.
Adamski asked for clarification on location. Doyle asked the time frame. Young asked if this was a 2024 Project. Beemsterboer asked the size of the water main.
Public Works Superintendent Tyk confirmed location was Front St and answered Doyle and Young that this is a 2024 project. Public Works Superintendent Tyk let Beemsterboer know it as a 12-inch water main.
Doyle Motion to Approve a Professional Engineering Services Agreement with Robinson Engineering for the Front Street Water Main Replacement From Route 52 to Sweedler in the Amount of $82.500.00. Young Second. Roll Call: Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye (6 ayes, 0 nays, 0 absent). Motion Carried.
Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is a motion to Approve a Professional Engineering Agreement with Robinson Engineering for Park Street From First Street to North Street in the Amount of $65,000.
Mayor Adrieansen communicated that the Village received a $725,000.00 Grant received from State.
Public Works Superintendent Tyk notes this is a 2024 project but wants to get the bid out. This project is like the storm structure and sanitary line work that was done from First Street to East North on Eastern.
Beemsterboer is glad to see this finally come through, the village has been working on this for 3-4 years and would eventually like to see it continued down Park St.
Young asked if any properties would be taken away, Tyk let him know there would not be, but possibly some parkway areas, which are Village owned.
Beemsterboer Motion to Approve a Professional Engineering Agreement with Robinson Engineering for Park Street From First Street to North Street in the Amount of $65,000. Neighbors Second. Roll Call: Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye (6 ayes, 0 nays, 0 absent). Motion Carried.
Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is a motion to Approve a Construction Engineering Services Agreement with Robinson Engineering for the Route 52 Lighting Project in the amount of $35,000.00. McDonalds has contributed $30,000.00 to the project.
Doyle asks how far poles off curb. Public Works Superintendent Tyk lets him know 4-5 feet. Adamski asked for confirmation of what side of the sidewalk. Public Works Superintendent Tyk confirmed right side. Doyle asked who would maintain the streetlights. Public Works Superintendent Tyk let Doyle know it would be the Villages streetlights. Public Works Superintendent Tyk was asked about a timeline for the project. Public Works Superintendent Tyk states that the only hold up could be waiting on the actual poles.
Doyle Motion to Approve a Construction Engineering Services Agreement with Robinson Engineering for the Route 52 Lighting Project in the amount of $35,000.00. Dilling Second. Roll Call: Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye, Dilling aye (6 ayes, 0 nays, 0 absent). Motion Carried.
Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is a motion to Approve an Engineering Agreement with Energenecs for the SCADA Computer Upgrade in the Amount of $12,900.00.
Adamski asked if the server was at the wastewater plant. Tyk informed Adamski that yes, it is at the wastewater plant. Beemsterboer asked how old the current SCADA system is. Public Works Superintendent Tyk inform Beemsterboer that they have had it since 1985. Beemsterboer asked that Public Works Superintendent Tyk give a brief description of what SCADA is for those that were unfamiliar. Public Works Superintendent Tyk gave a detailed explanation and said that the upgrade does need to be done ASAP.
Neighbors Motion to Approve an Engineering Agreement with Energenecs for the SCADA Computer Upgrade in the Amount of $12,900.00. Doyle Second. Roll Call: Adamski aye, Doyle aye, Neighbors aye, Young aye, Dilling aye, Beemsterboer aye (6 ayes, 0 nays, 0 absent). Motion Carried.
Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is a motion to Approve a professional Design Engineering Services Agreement with Robinson Engineering for the Utility Extension to the New Fires Station in the Amount of $77,000.00.
Mayor Adrieansen informs the Board of Trustees that Village Administrator Palmer has been working with the Fire Protection District on the properties along Eastern Ave. Work together with the Fire Protection Agency to share the cost of water/sewer. Possible future location for Public Works Building along with acquiring land for future commercial growth. Currently do not have an IGA. Young asked if the IGA will outline what we will be receiving. Mayor Adrieansen states that it would be estimated.
Village Administrator Palmer informs the Board that it is not complicated but there are quite a few moving parts. Village Administrator Palmer and Attorney Taylor are working together to create a draft for the next meeting. The goal is to have both taxing bodies to be as equal as possible. Numbers are based on estimates until bidded out. The Village is providing water and sewer to the site and providing a road off Eastern Ave. The Fire Protection District would do all the grading of land for 21 acres and sell/transfer 15 acres to the Village.
Young asked if we agree to this today, design wouldn’t start until the IGA is reviewed.
Mayor Adrieansen suggests the item be tabled by the next meeting. Attorney Taylor confirmed what the board is voting on, authorizing expenditures of the services.
Discussion between Mayor Adrieansen, Board Members, Attorney Taylor, and Village Engineer Brooks regarding what is being voted on. Young and Adamski discuss if the project falls apart no monies are exchanged. Young and Beemsterboer exchange discussion that the project is exchanging tax dollars.
Village Administrator Palmer believes terms are fair. The Village and Fire Protection District applied for grants. The Village received $500,000.00 and Fire Protection received $500,000.00. The Fire Protection District is under contract and has done a large amount of design work. The project will consist of 12 months construction.
Doyle asks in years from now, what will be built there, tap on water and sewer? It will be there.
The Board and Mayor discuss voting or table until the next meeting. Taylor gives two options. Table the item, wait for the IGA to be complete, bring back to board, all is there. Or, as Trustee Young suggested, you can pass it subject to review of the IGA.
Beemsterboer Motion to Table the Approval of a professional Design Engineering Services Agreement with Robinson Engineering for the Utility Extension to the New Fires Station in the Amount of $77,000.00 until Board Meeting on Tuesday, August 1st, 2023. Dilling Second. Roll Call: Doyle aye, Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye (6 ayes, 0 nays, 0 absent). Motion to Table Carried.
Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is a Motion to Approve a Resolution Authorizing Approval of an Intergovernmental Agreement Between the Manhattan Park District and the Village of Manhattan.
Village Administrator Palmer explains that additional handouts were distributed at the beginning of the meeting.
• Property lines are explained.
• Acknowledged property lines are off, but Village will correct.
Attorney Taylor lets the Board know that IGA provides the framework that will work to resolve the issue. In addition, Attorney Taylor discusses the options on handouts and different sessions which are subject to attorney final review.
Village Administrator Palmer informs the Board that the barrier is hard to close the deal, but it is helping us work together with the Park District. Beemsterboer asked if doing the IGA, does the Village retain liability. Attorney Taylor informed Beemsterboer in Section 4 – The village does not retain liability. Beemsterboer asked what is the current. Attorney Taylor informs Beemsterboer that the Park District provides it. Adamski asks when the IGA expires, if it will be presented again to the Board. Village Administrator Palmer informs Adamski that the IGA gets the Village through for now, if needed we will return back to the Board with a new agreement.
Adamski Motions to Approve a Resolution Authorizing Approval of an Intergovernmental Agreement Between the Manhattan Park District and the Village of Manhattan. Doyle Second. Roll Call: Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye (6 ayes, 0 nays, 0 absent). Motion Carried.
Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is a Motion to Approve an Ordinance Amending the Fiscal Year 2022/2023 (May 1, 2022- April 30, 2023) Budget.
The current budget exceeded 1.8 million and will be moved to Capitol Fund. Palmer is working on Capital Plan. Adrieansen noted increase is Income Tax and Sales Tax contributed. Gehrke repeated what the mayor said. Adamski asked if the rest of the budget is good for the remainder of the year. Palmer explained the overage is a good thing.
Young Motions to Approve an Ordinance Amending the Fiscal Year 2022/2023 (May 1, 2022- April 30, 2023) Budget. Doyle Second. Roll Call: Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye (6 ayes, 0 nays, 0 absent). Motion Carried.
FROM VILLAGE OFFICIALS:
Mayor Adrieansen Announcements:
➢ Brian Zarnowski has moved in the role of Interim Police Chief. Michael Holford is second in charge.
➢ Stop Sign has been installed at Cedar and Baker
➢ New signage added to Village Hall Building
➢ Vietnam Moving Wall was a huge success
➢ Applications are being accepted for Police Chief
➢ McDonalds is on tract to open end of August 2023
➢ Bike paths are being installed in White Feather
➢ Young Entrepreneur Event on Saturday 9am-1pm at Village Hall
Trustee Neighbors:
➢ Sip of Summer at Central Park
➢ Hope Spring Community Blood Drive
➢ Community Calendar is in The Village Messenger - Good Resource
➢ July 2, 2023 – Patriot Parade – loved the parade, loved the pride in our town. Enjoyed the route. Thanked Dave Kestel.
Trustee Young:
➢ Young Entrepreneur Event on Saturday 9am-1pm at Village Hall
➢ Thanked Brian Zarnowski for setting up in role of Interim Chief
Trustee Dilling: nothing to report.
Trustee Beemsterboer:
➢ Thanked Brian Zarnowski for stepping into Interim Chief role
➢ Thanked Trustee Adamski for Vietnam Moving Wall
➢ Thanked resident Gus Baseleon for bringing to the Boards attention the missing ADAs in our Village
Trustee Adamski:
➢ Vietnam Wall was a huge success. Thanked Volunteers
➢ Alert System for our Village. Can it be discussed? Is the service worth having?
Trustee Doyle:
➢ Vietnam Wall – thanked volunteers, great job
➢ Discussed with Jimmy Walsh from the Township about available canes and walkers. Can a note be added to upcoming messenger about availability. Trustee Doyle offered to speak with Shelly about this.
Village Administrator:
➢ Thanked Village Staff for their coverage of vacations during the summer months.
➢ Topics need more discussion. Suggested having an hour discussion on Board Meeting days prior to the meeting.
➢ Eastern Ave – IGA/Fire Protection
➢ Electric Aggregation Program
➢ Young Entrepreneur event was shared in Elwood and the Village of Elwood asked that a few of our young vendors attend an event there.
Deputy Village Clerk Ramos:
➢ Community Blood Drive
➢ Next Cruise Night – Due to cancellation of the July 2023 Cruise Night, those sponsors will be honored at the August 9th Cruise Night.
➢ Jog for Jackson
Superintendent Tyk:
➢ Prices for Marion to Wauponsee Trail Forest Preserve
➢ Monthly Reports
Village Engineer:
➢ Eastern Ave construction has a scheduling meeting on Thursday, hopeful to start soon.
➢ Thanked the Village for continued support.
Interim Police Chief Zarnowski:
➢ Squad Car is finally completed.
➢ Thanked Mayor and Board for the opportunity as Interim Police Chief
EMA Doyle
➢ Received many compliments on the escort given to the Vietnam Moving Wall.
➢ The Independence Day parade went well, large number of people in attendance.
EXECUTIVE SESSION:
Mayor Adrieansen informs the Village Board that there will be an Executive Session but no action from Executive Session.
Adamski Motion at 7:09 P.M. to Enter Executive Session for Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific: Employees, Appointed, or Elected Officials; and Collective Bargaining (5ILCS120/2(c)1-3) and for Consideration to Purchase, or Lease Specific Real Estate (5ILCS120/2(c)5). Dilling Second. Roll Call: Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye (6 ayes, 0 nays, 0 absent). Motion Carried.
Young Motion to Reopen Regular Session at 7:38 P.M. Dilling Second. Roll Call: Doyle aye, Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye (6 ayes, 0 nays, 0 absent). Motion Carried.
ADJOURNMENT:
Dilling Motion to Adjourn. Adamski Second. All are in favor. Motion Carried.
Meeting Adjourned at 7:40 P.M.
https://cms7files1.revize.com/manhattanil/Agendas-Minutes/Village%20Board/2023/Minutes/07.18.2023.pdf
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