Village of Manhattan Board of Trustees met June 20.
Here are the minutes provided by the board:
A Regular Meeting of the Village of Manhattan President and Board of Trustees was held on Tuesday, June 20, 2023.
CALL TO ORDER:
Mayor Adrieansen calls the Village of Manhattan Board meeting to order at 6:00 P.M.
ROLL CALL:
Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Adrieansen aye (7 ayes, 0 nays, 0 absent). Also present are Lewis, Palmer, Nelson, Tyk, Brooks, Gehrke, Wold, Doyle, and Attorney Santschi.
PUBLIC HEARING/RECOGNITIONS/SPECIAL ITEMS:
Mayor Adrieansen Proclaims June 2023 as Misophonia Awareness Month in the Village of Manhattan. Mayor Adrieansen presents the proclamation to Paige Hessler.
Mike Hessler speaks about his daughter, Paige, and her diagnosis of Misophonia.
PUBLIC COMMENT:
There is no public comment.
CONSENT AGENDA:
Doyle Motion to Approve the Consent Agenda which includes the meeting minutes from June 6, 2023, and the Bills list for June 20, 2023. Young Second. Roll Call: Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye (6 ayes, 0 nays, 0 absent). Motion Carried.
NEW BUSINESS:
Mayor Adrieansen informs the Board of Trustees that the first item on the agenda is to Award the Bid for the 2023 Motor Fuel Tax/Rebuild IL Bond Resurfacing Program. The scope of the program includes milling and resurfacing to include binder and surface courses, curb and gutter and sidewalk repair for the following streets in Sunset Lakes: Sunset Lakes Drive, Blue Waters Drive, Lily Drive, and Wilderness Lakes Drive. For this year’s project, the Village was providing additional funding in the amount of $400,000 to supplement the amount received in MFT ($225,000) and Rebuild IL Bond Funds ($77,448.11). Four bids were received with Gallagher Asphalt Corp coming in with the lowest bid of $528,192.93.
Young asks if this will finish all of Sunset Lakes and what is the timeline.
Public Works Superintendent Tyk informs the board that this will finish Sunset Lakes and it should be completed this summer.
Doyle Motion to Award the 2023 Motor Fuel Tax/Rebuild IL Bond Fund Resurfacing Program to Gallagher Asphalt Corp in the Amount of $528,192.93. Adamski Second. Roll Call: Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye (6 ayes, 0 nays, 0 absent). Motion Carried.
Mayor Adrieansen informs the Board of Trustees that the next item on the agenda is an Agreement for General Consulting Engineering Services with HR Green to Investigate Wastewater Hydraulic Flow. This engineering research from HR Green is to help with a bottle neck issue coming into the plant during heavy flows. This is not to exceed $7,200.00.
Neighbors Motion to Approve a General Consulting Engineering Services with HR Green to Investigate Wastewater Hydraulic Flow not to Exceed the Amount of $7,200.00. Dilling Second. Roll Call: Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye (6 ayes, 0 nays, 0 absent). Motion Carried.
FROM VILLAGE OFFICIALS
Mayor Adrieansen Announcements:
➢ The downtown plan open house was successful and had about 350 attendees. There will be future meetings to address truck concerns.
➢ Police Chief Jeff Wold is retiring. The village wishes him well on his retirement. His last day is June 30th. The Village will begin searching for a replacement. The job AD will have an application deadline of July 21st. An interim Chief will be appointed until a replacement is found.
➢ The Moving Wall is coming to Manhattan on Friday, June 30th. There will be an opening ceremony at 6:00 P.M. The wall will be available for viewing 24 hours a day until July 5th.
➢ The Healing Field flags can still be purchased on the Village website.
➢ The Village is working on prospects from the ICSC.
The entire Village Board thanked Chief Wold for his last two years serving as Chief of Police. They commend him on his accomplishments and wish him nothing but the best in his retirement.
Adamski announces that they are still looking for volunteers to fill shifts for the Vietnam Moving Wall.
Dilling asks for an update on the lights for Eastern Ave. Public Works Superintendent informs Dilling that he has been in touch with the project manager at ComEd and it should start moving along soon.
Dilling would like to address the blue tarp that has been on the building that is falling apart on Rt. 52 in downtown Manhattan. Dilling has received many complaints and wants something done about it.
Community Development Director Nelson informs the Village Board that he has contacted the owner of the property and had a lengthy discussion with him. Community Development Director Nelson has requested that they rent a lift, remove the materials that are deteriorating, remove the blue tarp, and come up with a temporary fix until they can get the materials to repair it properly.
Dilling asks for an update on the building signs for village hall. Village Clerk Lewis informs the Village Board that the preconstruction work is complete, and the signs are currently being manufactured. Village Clerk Lewis will update the board as she hears more.
Young states that Heritage Fest at the Round Barn had a good turnout. Young was impressed with how many people showed up for the downtown plan open house. He feels a lot of good comments came out of the process. The car show was a huge success and had a huge crowd.
Young sees a lot of towns implementing watering bans and wants to know if Manhattan plans to do that too. Public Works Superintendent Tyk states that the Village has watering restrictions in place, but they haven’t enforced them yet. There are signs posted suggesting certain times of the day to water and would like to see residents abide by that because the village is pumping over a million gallons of water a day and puts a strain on the system.
Village Clerk Lewis Announcements:
➢ Next Cruise Night is scheduled for Wednesday, July 12th. Our sponsors are LC Chiropractic, Manhattan Chamber of Commerce, and Midtown Bar & Grill.
➢ IML Conference is scheduled for September 21-23.
REPORTS FROM VILLAGE STAFF
Monthly Reports for May 2023 are presented to the Village Board for Finance, Police, EMA, Public Works, Village Engineer, and Building and Development.
All Staff Managers express to Chief Wold their pleasure working with him, will miss him, and wish him the best in his retirement.
Village Administrator Palmer states the downtown plan open house was very good. Concerns about Route 52 and truck traffic by far were the most comments received. The downtown plan is now on the Village website for everyone to see. There is a comment form that can be completed online as well as paper forms at village hall.
Community Development Director Nelson informs the Village Board that Core Homes has provided their Letters of Credit. We are working on recording the final plat this week. Construction should begin in the next two weeks.
Public Works Superintendent Tyk inform the Village Bord that they have received 1200 tons of salt order for the winter season. Public Works Superintendent Tyk shares with the Village Board that he received a letter from IDOT indicating that the no passing zone on Route 52 by Baker Road has been extended another 640 feet and they have changed the signs there.
Chief Wold would like to thank the Mayor and the Village Board for their leadership and states that it has been a true honor to work for them. He would like to thank the department heads, Nick, Shelly, and village staff. Thank you to Terry and EMA, thank you to Spesia and Taylor. Finally Chief Wold would like to thank the police staff. They are a dedicated group, and it has been a pleasure working with them.
EXECUTIVE SESSION
Mayor Adrieansen informs the Village Board that there will be an Executive Session but no action from Executive Session.
Dilling Motion at 6:41 P.M. to Enter Executive Session for the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific: Employees, Appointed, or Elected Officials; and Collective Bargaining (5ILCS120/2(c)1-3); and for the Consideration to Purchase, or Lease Specific Real Estate (5ILCS120/2(c)5). Adamski Second. Roll Call: Beemsterboer aye, Adamski aye, Doyle aye, Neighbors aye, Young aye, Dilling aye (6 ayes, 0 nays, 0 absent). Motion Carried.
Adamski Motion to Reopen Regular Session at 7:20 P.M. Dilling Second. Roll Call: Neighbors aye, Young aye, Dilling aye, Beemsterboer aye, Adamski aye, Doyle aye (6 ayes, 0 nays, 0 absent). Motion Carried.
ADJOURNMENT
Dilling Motion to Adjourn. Adamski Second. All are in Favor. Motion Carried.
Meeting Adjourned at 7:20 P.M.
https://cms7files1.revize.com/manhattanil/Agendas-Minutes/Village%20Board/2023/Minutes/06.20.2023.pdf
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