Village of Bolingbrook Board of Trustees met April 25.
Here are the minutes provided by the board:
CALL TO ORDER:
The Regular Meeting of the Mayor and Board of Trustees of the Village of Bolingbrook was called to order at the hour of 7:30 p.m. on April 25, 2023, in Bolingbrook, Illinois, by Deputy Mayor Michael T. Lawler.
PLEDGE OF ALLEGIANCE:
Deputy Mayor Lawler requested two scouts, Ben and Jacob Odelson who are working on their Citizen in the Community merit badges, to lead the pledge to the flag.
ROLL CALL:
Village Clerk, Martha M. Barton, called the roll:
Present were: Trustees Michael J. Carpanzano, Michael T. Lawler, Troy J. Doris, Jean M. Kelly, Sheldon L. Watts, and Maria A. Zarate.
Absent: Mayor Mary Alexander-Basta, who joined the meeting at 7:05 p.m. Deputy Mayor Lawler continued to preside.
Also present were:
Village Clerk, Martha M. Barton; Village Attorney, Burt Odelson; Co-Administrators, Ken Teppel and Lucas Rickelman; Finance Director, Rosa Cojulun; Police Chief, Michael Rompa; Fire Chief, Jeff LaJoie; Director of Public Works, Andres Orrego; Chief Information Officer, James Farrell and Director of Community Development, Matt Eastman.
Absent: None
JOURNAL OF PROCEEDINGS:
Motion Carpanzano, second Watts to approve the minutes of the regular meeting of March 28, 2023, as submitted by the Village Clerk.
Voice vote. Motion carried.
APPROVAL OF AGENDA/ADDITIONS:
Village Attorney Odelson indicated that there were no additions or corrections to the Agenda.
Motion Watts, second Zarate to approve the Agenda as presented.
Voice vote. Motion carried.
APPROVAL AND SWEARINGS-IN OF APPOINTMENTS - BOARDS AND COMMISSIONS:
Commission Appointments/Reappointments
Firemen's Pension Board Re-Appointments:
Ricardo Morales - Trustee, Three Year Term Billy Hearth Trustee, Three Year Term
Motion to accept: Carpanzano; second Kelly Voice vote. Motion carried.
Both Trustees were then sworn in by Clerk Barton.
REPORTS OF OFFICERS:
Deputy Mayor:
PROCLAMATIONS:
National Library Week - April 23 to April 29, 2023; accepted by Fountaindale Public Library board president Bob Kalnicky, accompanied by members of the library board.
Arbor Day - April 29, 2023; accepted by Scott Fagust, Vice-Chair of the Beautification Commission
Municipal Clerks Week - April 30 to May 6, 2023; accepted by Village Clerk Martha "Marti" Barton
PUBLIC HEARING Re: Bolingbrook Fiscal Year 2023-2024 Proposed Budget for All Funds:
Motion to open Public Hearing: Carpanzano, second Watts
Voice vote. Motion carried.
Public Comments: None
Motion to close Public Hearing: Kelly, second Carpanzano
Voice vote. Motion carried.
PUBLIC COMMENTS:
None
BILL APPROVAL:
Motion Watts, second Zarate to approve expenditures submitted as:
Bill Listing A Payables in the amount of $ 1,702,457.70
Bill Listing B - Prepaids in the amount of $ 1,563,274.53
Total: $3,265,732.23
(Copies were made available in the Finance Department, Clerk's Office, and on the Village website.)
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
TAX RECEIPTS
January 2023 State Income Tax: $644,273.00 a 18.4% Increase from a Year Ago
December 2022 Sales Tax: $4,357,440.00 a 5% Increase from a Year Ago
January 2023 Motor Fuel Tax: $231,302.00 a 7.3% Decrease from a Year Ago
December 2022 State Administrative Fee: $36,313.00
CONSENT AGENDA
PC 23.01 Approval of a Special Use Permit for a Planned Development with Variances and Concept Plan, Pride Truck Sales & EV, 225 W. South Frontage Road, Eric Grubb, Pride Group Enterprises, LLC; Applicant
PC 23.02 Approval of a Special Use Permit for an Auto Parts and Accessory Store, AutoZone Auto Parts, 200 N. Weber Road, Karl Camilluci, Taft, Stettinius & Hollister LP; Applicant
Motion Zarate, second Carpanzano
Roll Call vote: Motion carried.
RESOLUTIONS
RESOLUTION 23R-021
APPROVING PURCHASE OF TWO (2) FORD INTERCEPTOR UTILITY VEHICLES UNDER THE SUBURBAN PURCHASING COOPERATIVE:
Motion Kelly, second Watts to adopt a resolution approving purchase of two (2) Ford Interceptor Utility Vehicles under The Suburban Purchasing Cooperative.
These vehicles will replace two frontline staff vehicles for the Training Chief and Inspector to keep fleet uniform. Replaces a 2007 and a 2008 Chevy Malibu. The total cost is $117,765.02. $91,010.00 is for the cars and $25,755.02 is for the emergency lights, installation, and lettering. Reviewed and approved by Public Safety Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-022
APPROVING THE PURCHASE OF MUNICIPAL ENFORCEMENT SOFTWARE FROM OPENGOV (POLICE):
Motion Doris, second Carpanzano to adopt a resolution approving the purchase of Municipal Enforcement Software from OpenGov (Police):
The Police Department is currently using Core360 platform for Code Enforcement, but it will be discontinued as early as June 2023. OpenGov software will be used for all Code Enforcement needs including property rental inspections, online payments for inspection fees and property maintenance complaints. The Village uses OpenGov for Community Development, Human Resources, Fire, Finance, and Executive Department already. There is a one-time set up fee of $36,260.00 and a yearly maintenance fee of $18,333.00 which will be paid from the IT budget. Reviewed and approved by Public Safety Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-023
APPROVING PURCHASE OF POLICE ADMINISTRATIVE VEHICLE(S): Motion Watts, second Kelly to adopt a resolution approving purchase of Police Administrative Vehicle(s):
The Police Department needs to replace vehicles within its fleet that are aged and in disrepair. Currently the market for vehicles is in high demand and the Village is at the mercy of vendor's stock. Therefore, this Resolution authorizes the purchase of a vehicle or two, when available, in an amount not to exceed $80,000.00. The purchase will be from a local area dealer. Reviewed and approved by Public Safety Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-024
APPROVING THE PURCHASE OF PROFESSIONAL STANDARDS SOFTWARE FROM LEXIPOL:
Motion Doris, second Zarate to adopt a resolution approving the purchase of professional standards software from Lexipol:
Law enforcement leaders must keep up with frequent changes in laws and regulations. This software package will provide training, up to date policies, guidance, and will reduce liability. It will give officers 24/7 access to policies via a web-based platform and a mobile application. Lexipol has 5,500 nationwide clients and 400 of those are Illinois police departments. The total cost is $79,175.85 for the one time set up and yearly maintenance. Reviewed and approved by Public Safety Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-025
APPROVING AN AGREEMENT WITH CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. FOR 2023 MOSQUITO MANAGEMENT SERVICES: Motion Watts, second Doris to adopt a resolution approving an agreement with Clarke Environmental Mosquito Management, Inc. for 2023 Mosquito Management Services.
Clarke has assisted the Village with mosquito management for the last five years. They will perform general service, treatment, surveillance and monitoring, and larva control. This will also include three helicopter pre- hatch treatments for a total cost of $34,258.00. They can also do backpack barrier festival treatments for an additional cost of $564.00 per treatment. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-026
APPROVING THE PURCHASE OF INFLUENT FLOW METER FROM GASVODA & ASSOCIATES:
Motion Kelly, second Carpanzano to adopt a resolution approving the purchase of influent flow meter from Gasvoda & Associates:
The current sensor and meter do not work. The flow meter is responsible for measuring incoming flow to the treatment facility. This new equipment will be compatible with the current equipment. The total cost is $24,562.00 and will include removal of old equipment. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-027
APPROVING PAYMENT TO SYNAGRO TECHNOLOGIES INC. FOR HAULING BIO- SOLIDS FROM WASTEWATER TREATMENT PLANTS:
Motion Doris, second Zarate to adopt a resolution approving payment to Synagro Technologies Inc. for Hauling Bio-Solids from wastewater treatment plants:
The Village has been using Synagro for five years to haul away the Village's biosolids. Treatment plant #2 relies on Synagro to haul away the solids produced from the treatment of raw sewage three to four times a week while treatment plant #3 requires them to press liquid sludge from the storage tank and haul them away. This is required in order to be in compliance with IEPA standards. The total cost is $150,000. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-028
APPROVING PROPOSAL FROM THE LANDSCAPE SPECIALISTS FOR A NEW PATIO AND PAVILION AT CLOW INTERNATIONAL AIRPORT:
Motion Watts, second Kelly to adopt a resolution approving proposal from the landscape specialists for a new patio and pavilion at Clow International Airport.
The patio and tent at Clow Airport needs to be updated and replaced. A new patio and permanent pavilion will be installed. It will be open to the public and used for airport events. The total cost is $74,670.00. Reviewed and approved by Public Services Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
RESOLUTION 23R-029
APPROVING GENERAL LIABILITY INSURANCE COVERAGE RENEWALS FOR 2023- 2024 (SUBJECT TO ATTORNEY APPROVAL):
Motion Zarate, second Doris to adopt a resolution approving General Liability Insurance Coverage Renewals for 2023 2024 (Subject to Attorney Approval):
This Resolution approves the Village's insurance coverage for the 2023/2024 fiscal year. Alliant is the Village's broker of record and solicited quotes on behalf of the Village. The recommended carriers are:
Package Liability Insurance and includes the first layer of Excess liability provided by Safety National Insurance, increased by $44,042.00, 10.1%
Excess Liability Insurance (first layer) provided by Safety National Insurance decreased by part of Package Liability
Excess Liability Insurance (second layer) provided by TBD increased by $26,271.00 or 11.1%
Excess Liability Insurance (third later) provided by TBD increase by $17,033.00 or 15%
Excess Liability Insurance (fourth layer) provided by TBD increase by $6,259.20 or 20.6%
Cyber Liability Insurance provided by Corvus Insurance no change in premium
Property Insurance provided by Chubb Insurance increased by $12,948.00 or 7.6%
Relatively no change to the Crime Insurance provided by Hanover Insurance
Underground Storage Tank, two-year term for $3,569.00
Airport Operations Liability Insurance provided by Ace Insurance, no change and it is on the second year out of a three-year contract
Golf Course Insurance provided by Philadelphia Insurance increased by $28,121.00 or 15.2%
Total Cost $1,401,347.00
The total cost of the insurances provided increased by 11.7% ($146,564.00) over this years' premium cost.
The Village is self-insured for the first $200,000.00 of any claim. CCMSI is retained to provide claims administration on "a per claim basis" with the minimum fee being $21,000.00 a year. Reviewed by Finance Committee.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
ORDINANCES
ORDINANCE 23-015
APPROVING SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT WITH VARIANCES AND CONCEPT PLAN (PRIDE TRUCK SALES & EV) -225 W. SOUTH FRONTAGE ROAD:
Motion Zarate, second Carpanzano to pass an ordinance approving Special Use Permit for a Planned Development with Variances and Concept Plan (Pride Truck Sales & EV) - 225 W. South Frontage Road.
The applicant is looking to construct a truck sales facility at 225 W. South Frontage Road at the former Best Western hotel. The building will be partially demolished and a new building, approximately 13,500 square feet, will be constructed. The applicant is proposing 29 parking stalls.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
ORDINANCE 23-016
APPROVING SPECIAL USE PERMIT FOR A PLANNED DEVELOPMENT FOR AN AUTO PARTS AND ACCESSORY STORE, (AUTOZONE) - 200 N. WEBER ROAD:
Motion Carpanzano, second Doris to pass an ordinance approving Special Use Permit for a Planned Development for an auto parts and accessory store, (Autozone) - 200 N. Weber Road.
The applicant is proposing to remodel the former Sears Appliance and Hardware building for a new 7,004 square foot AutoZone. The proposed hours of operation will be 7:30 a.m. to 10:00 p.m., Monday through Saturday and Sunday 8:00 a.m. to 8:00 p.m.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
ORDINANCE 23-017
AMENDING CHAPTER 50 "TRAFFIC AND VEHICLES”, ARTICLE 3 “SIZE, WEIGHT AND LOAD", DIVISION 2 “PERMITS” OF THE VILLAGE CODE (ROUTES):
Motion Watts, second Zarate to pass an ordinance amending Chapter 50 "Traffic and vehicles", Article 3 "size, weight and load", division 2 "permits" of the Village Code (Routes):
The Village needs to update its roadway weight limits in order to add newly constructed industrial streets (Belle Lane, Connection Road); 2) Rename 115th Street to Claar Boulevard (Weber to Kings); 3) Change Claar Boulevard (Weber to Kings) from 36 ton category to 12 ton category; 4) Change Veterans Parkway (Territorial to Lindsey) form 36 ton category to 40 ton category; 5) Add 135th Street to 40 ton category; 6) Fix two typos found in the current list, and to clarify that Rodeo from Dalton to Kings is a 6 ton road.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
ORDINANCE 23-018
AMENDING FEES, CHARGES, AND OTHER REGULATORY MEASURES (FEE SCHEDULE):
Motion Carpanzano, second Zarate to pass an ordinance amending fees, charges, and other regulatory measures (Fee Scheduled):
The Fire Department is updating its fees in accordance with the Illinois Health Care and Family Services flat rate billing. They are also adding fees for paper and digital copies of reports and business training classes for Hazardous Materials. In addition, the yearly 3% increase for wastewater charges is also set forth in the fee schedule.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
ORDINANCE 23-019
AMENDING CHAPTER 12 "BUSINESSES”, ARTICLE 2 "LICENSES, FEES AND OPERATION RESTRICTIONS" OF THE VILLAGE CODE (LATE FEE PENALTY): Motion Kelly, second Carpanzano to pass an ordinance amending Chapter 12 "Businesses", Article 2 "licenses, fees and operation restrictions" of the Village Code (late fee penalty):
In order to curb late payments for business licenses the Village is implementing a fee to be imposed by July 31st for any late payments for renewal of business licenses. The fee will be $50.00 or 10% of the renewal fee, whichever is greater.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
ORDINANCE 23-020
AMENDING THE BOLINGBROOK ANNUAL BUDGET, 2022-2023 FISCAL YEAR:
Motion Zarate, second Watts to pass an ordinance amending the Bolingbrook Annual Budget, 2022-2023 Fiscal Year.
During the fiscal year some budgetary items exceed the original budgeted amount. In order to balance the budget, the staff prepares an amended budget at the end of the year. This transfers amounts between line items and accounts, so they balance. This is part of the yearly "close out" and audit preparation process. This Ordinance approves the interfund and expense transfers. Total receipts and revenues from all funds during the fiscal year 2022- 2023 were $158,046,733.00. Total expenses including capital improvements were $176,678,370.00.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
ORDINANCE 23-021
ADOPTING THE BOLINGBROOK ANNUAL BUDGET, 2023-2024 FISCAL YEAR: Motion Doris, second Zarate to pass an ordinance adopting the Bolingbrook Annual Budget, 2023-2024 Fiscal Year.
This Ordinance adopts the Village's 2023-2024 Fiscal Budget as discussed at Public Hearing.
ROLL CALL: Yea 6 Carpanzano, Doris, Kelly, Lawler, Watts, Zarate
Nay 0 None
Absent 0 None
Abstentions 0 None
Motion carried.
COMMENTS/QUESTIONS FROM THE AUDIENCE/PRESS:
Comments were made by three residents (Jackie Randle, Pat Ronna, and Patty Droogan) in appreciation and support for outgoing Trustee Watts.
COMMENTS AND REPORTS:
TRUSTEE KELLY:
Thanked Fire Pension Board Trustees Ric Morales and Billy Hearth for continuing their service.
Wished good luck to the two scouts who led the pledge.
Expressed her thanks to Trustee Watts for his service on the board and to the community.
Announced the Bolingbrook Fire Department L3005's BDA Fill the Boot Drive on April 28 and May 12th.
TRUSTEE CARPANZANO:
Thanked Trustee Watts for his time in service as Trustee.
Expressed his appreciation and good wishes to the scouts who led the pledge.
Invited the community to the National Day of Prayer at the Christ's Oasis Ministries on May 4th.
TRUSTEE DORIS:
Congratulated and thanked the trustees who were sworn in
Announced Arbor Day activities at Village Hall and at the Park District's Central Park on Saturday, April 29th
Extended his appreciation to Trustee Watts for his mentorship and service to the community.
TRUSTEE WATTS:
Gave his thanks to Ric Morales and Billy Hearth for their commitment to serving. Commended the two scouts who led the pledge, mentioned his excitement for their future, and wished them the best.
Extended his thanks for the opportunity to serve as a Village Trustee, thanked the board of trustees and Village staff, the residents, his wife, friends, family, neighbors, and supporters for the 15 years he has served the community; and mentioned that he will continue to do so as the opportunities arise.
TRUSTEE ZARATE:
Announced Cycle Gear Night on May 9th at the Promenade.
Thanked Trustee Sheldon for his years on the board and wished him and his family well as they move on.
DEPUTY MAYOR/TRUSTEE LAWLER:
Extended his appreciation to Trustee Watts for his dedication.
MAYOR ALEXANDER-BASTA:
Thanked the staff and all of the department heads for all their hard work in putting together the budget.
Echoed the comments made by others in appreciation for Trustee Sheldon's service and mentioned that she will have a presentation for him at the next board meeting.
DEPUTY MAYOR/TRUSTEE LAWLER:
Mentioned the tree planting ceremony, followed by the Holi Mela (welcoming spring) event to be held on Saturday, April 29th, at Central Park by the Annerino Center.
CO-ADMINISTRATOR TEPPEL:
Announced that the Performing Arts Center summer music concert line-up was just released; the first six concerts are sponsored by the Bolingbrook Park District, with the second six concerts presented by the Village of Bolingbrook.
Mentioned that there will be construction on-going behind Village Hall throughout the summer as the grassy area (where the food vendors usually set up) is being paved, and the new pavilion being built.
Deputy Mayor/Trustee Lawler also thanked Dave Tomsky and his crew for their outstanding work setting up the concerts and managing the backstage.
ADJOURNMENT:
Motion Carpanzano, second Zarate to adjourn the meeting.
Voice Vote. Motion carried and meeting adjourned at 8:46 p.m.
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