Village of Frankfort Committee of the Whole met Feb. 8.
Here are the minutes provided by the committee:
CALL TO ORDER
Mayor Keith Ogle called the Committee of the Whole meeting to order at 5:30 P.M. on Wednesday, February 8, 2023, at the Village Administration Building, 432 W. Nebraska Street, Frankfort, Illinois.
ROLL CALL
Village Clerk Katie Schubert called the roll. In attendance were Mayor Keith Ogle, Clerk Katie Schubert, Trustees Adam Borrelli, Margaret Farina, Michael Leddin, Jessica Petrow, Gene Savaria, and Attorney Jim Murphy. Staff in attendance included Village Administrator Rob Piscia, Asst. Administrator John Burica, Police Chief Leanne Chelepis, Deputy Clerk Theresa Cork, Director of Community and Economic Development Michael Schwarz, Public Works Superintendent Terry Kestel, and Utilities Director Zach Brown. Trustee Dan Rossi was absent.
APPROVAL OF MINUTES (DECEMBER 14, 2022)
Trustee Savaria made a motion, seconded by Trustee Farina, to approve the minutes of the Committee of the Whole meeting of December 14, 2022. A voice vote was taken. All were in favor. The motion carried.
JACKSON CREEK SANITARY SEWER CLEANING AND TELEVISING PROJECT – BID CONSIDERATIONS
Director Brown reported the Village conducted a flow monitoring survey in 2022 within the ±11.3 square mile Jackson Creek sanitary sewer sub-basin that serves the southwest region of the Village. This study helped to pinpoint specific areas within the basin that are allowing stormwater to enter the sanitary sewer system during wet weather events and reducing capacity at the Jackson Creek Lift Station (inflow & infiltration/I & I). Director Brown noted a manhole inspection program was initiated last year and is currently underway. In continuation of the Village’s investigatory efforts, staff and consulting engineer Robinson Engineering developed specifications to clean and televise the main line sanitary sewers within the basin to identify defects that are not visible from the surface and determine the most cost-effective repairs. The Village received bids from three contractors for the project and the lowest responsible bidder was Visu-Sewer of Illinois, with a bid of $156,790.50.
Trustee Farina made a motion, seconded by Trustee Petrow, to forward a recommendation to the Village Board to accept the low bid and award the contract to Visu-Sewer of Illinois in the amount of $156,790.50 for the Jackson Creek Sanitary Sewer Cleaning and Televising project. A voice vote was taken. The motion was unanimously approved.
2023-2024 CONTRACTUAL LAWN MOWING – BID CONSIDERATIONS
Supt. Kestel reported four contractors provided bids for the Village’s 2023-2024 Contractual Lawn Mowing. The contract includes lawn mowing, bush trimming, and landscape bed maintenance for various public areas for the 2023 and 2024 mowing seasons. Supt. Kestel stated he reviewed the proposals submitted and recommended accepting the low conforming bid provided by Integrity Landscaping in the amount of $127,350.00.
Trustee Farina made a motion, seconded by Trustee Savaria, to forward a recommendation to the Village Board to accept the low conforming bid and award the contract to Integrity Landscaping for 2023-2024 Contractual Lawn Mowing, in the amount of $127,350.00. A voice vote was taken. The motion was unanimously approved.
DISPOSAL OF SURPLUS EQUIPMENT
Supt. Kestel requested approval to dispose of a 2000 Old Dominion Brush Co. (ODB) Leaf Vac from the Public Works fleet due to mechanical issues. He noted this leaf collector was stolen from the Public Works Facility in 2018 and recently recovered in poor condition and no longer mechanically sound for operations. He further noted the value of the equipment was below the Village’s deductible, so no insurance funds were received.
Trustee Petrow made a motion, seconded by Trustee Borrelli, to forward a recommendation to the Village Board to declare the 2000 ODB Leaf Vac surplus and sent to auction. A voice vote was taken. The motion was unanimously approved.
CROSSFIT RUA REQUEST FOR ZONING ORDINANCE TEXT AMENDMENT TO ALLOW CHIROPRACTIC USE IN I-1 DISTRICT
Director Schwarz reported that staff recently received a request from Steve and Dawn Hussey, the owners of CrossFit Rua located at 9527 Corsair Road, for a Zoning Ordinance Text Amendment to allow chiropractic use in the I-1 Limited Industrial District. He noted the existing business was granted a Special Use Permit for Indoor Recreation on January 21, 2020. The owners desire to sublet an existing office space within the fitness facility to one chiropractor who would provide services to both the clients of the CrossFit business and others by appointment. Director Schwarz sought direction from the Board regarding the request.
Board members discussed the request and whether it aligns with the intent and purpose of the Village’s Zoning Ordinance and Comprehensive Plan. Following discussion, it was the consensus of the Board to not support a text amendment to the Zoning Ordinance to allow chiropractic use in the I-1 Industrial District.
OTHER BUSINESS
o Sparks Coffee
Trustee Farina raised a number of concerns regarding Sparks Coffee Co., a drive-through coffee shop proposed on the final outlot in the Hickory Creek Market Place development. Director Schwarz approached the podium and provided an update of the project and answered additional questions from the Board. Director Schwarz stated he would share comments expressed by the Board to the applicant.
o Traffic Signage
Trustee Petrow asked staff to look into “Cross Traffic Does Not Stop” signage for the intersection of Oak/Utah and Oak/Oregon.
o 2 Smith Street
Trustee Petrow inquired if the Board intended to initiate a new RFP for 2 Smith Street. Mayor Ogle stated it would be a topic for discussion at a future meeting.
PUBLIC COMMENTS
There were no comments from the public.
ADJOURNMENT
Hearing no further business, Trustee Farina made a motion, seconded by Trustee Savaria, to adjourn the Committee of the Whole meeting of Wednesday, February 8, 2023. A voice vote was taken. All were in favor. The motion carried. The meeting adjourned at 6:14 P.M.
https://files4.1.revize.com/frankfortil/2023-02-08-cow-min.pdf
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