Will County Executive Committee met Aug. 11.
Here are the minutes provided by the committee:
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE TO THE FLAG
Mrs. Ogalla led the Pledge of Allegiance to the Flag.
III. ROLL CALL
Vice Chair Meta Mueller called the meeting to order at 10:15 AM
Attendee Name Title Status Arrived
Mimi Cowan Chair Absent
Meta Mueller Vice Chair Present
Herbert Brooks Jr. Member Present
Mike Fricilone Member Present
Tyler Marcum Member Present
Jim Moustis Member Present
Judy Ogalla Member Present
Annette Parker Member Present
Jacqueline Traynere Member Present
Margaret Tyson Member Present
Joe VanDuyne Member Present
Rachel Ventura Member Present
Denise E. Winfrey Member Absent
Present from the State's Attorney's Office: M. Tatroe
Also Present: N. Palmer and B. Adams
IV. APPROVAL OF MINUTES
1. WC Executive Committee - Assignment Meeting - Jun 2, 2022 10:00 AM
RESULT: APPROVED [UNANIMOUS]
MOVER: Jim Moustis, Member
SECONDER: Margaret Tyson, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, VanDuyne, Ventura
ABSENT: Cowan, Winfrey
V. OLD BUSINESS
1. American Rescue Plan - Attachment Added
(Mimi Cowan)
Mr. Burbach stated good morning, since I am in town, I did want to talk a bit, before I turn it over to Ms. Sitton, who we all know is the real valued member of the team. I appreciate your time this morning. We are here today to brief you on the Sub Pillar that we identified as our Economic Recovery option for sub recipients. This is the first opportunity for the group at large to consider the framework and criteria of that program and identify where key themes are, and our mission and values are from the opportunity standpoint where existing nonprofits and community partners can apply for funds associated with the category that we will identify today. This is an opportunity that is really meant for feedback from you all to identify what our priorities are. We have $25 million in the Economic Recovery Pillar and as we know $25 million is a lot of money. With nearly 700,000 people it starts to feel a lot smaller. Where we really want to focus today is hearing from you all where we think we can make the greatest impact. At this juncture Mr. Burbach reviewed the PowerPoint presentation, attached. A question-and-answer session followed.
VI. OTHER OLD BUSINESS
VII. NEW BUSINESS
1. Authorizing the County Executive to Bind Coverage and Execute Contracts with Designated Carriers for the Renewal of the Will County Comprehensive Group Benefits Plan ("GROUP BENEFITS") (AON)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Judy Ogalla, Rachel Ventura
SECONDER: Mike Fricilone, Jacqueline Traynere
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, VanDuyne, Ventura
ABSENT: Cowan, Winfrey
Motion to approve Renewal with AON
RESULT: APPROVED [UNANIMOUS]
MOVER: Margaret Tyson, Member
SECONDER: Mike Fricilone, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, VanDuyne, Ventura
ABSENT: Cowan, Winfrey
Motion to Approve Renewal with Alight
RESULT: APPROVED [UNANIMOUS]
MOVER: Mike Fricilone, Member
SECONDER: Judy Ogalla, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, VanDuyne, Ventura
ABSENT: Cowan, Winfrey
2. Declaring Will County Sesquicentennial Commemorative Coins as Surplus and Authorizing Disposal (Tim Brophy)
Ms. Ventura stated when we talked about disposal; are they giving them away or are they throwing them in the trash.
Mr. Brophy stated the plan is to sell them to the public for a reasonable amount of time, after which point, we will sell them wholesale if nobody wants to buy them retail.
Ms. Ventura replied so, they are not really a disposal, we just must call it a disposal.
Mr. Brophy replied yes.
RESULT: MOVED FORWARD [UNANIMOUS] Next: 8/18/2022 8:45 AM
TO: Will County Republican Caucus
MOVER: Judy Ogalla, Member
SECONDER: Herbert Brooks Jr., Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, VanDuyne, Ventura
ABSENT: Cowan, Winfrey
3. Authorizing the Obligation and Expenditure of ARPA Funds for the Unmet Needs Pillar (Mitch Schaben)
Ms. Mueller said last week when we presented this item, we decided to split it into two resolutions, the first one is just memorializing the actions that we have already done with the Pillars that we covered, we are not rehashing what our past decisions were. The resolution just keeps track of the paper trail for the future Board members.
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Rachel Ventura, Member
SECONDER: Mike Fricilone, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, VanDuyne, Ventura
ABSENT: Cowan, Winfrey
4. Allocating ARPA Funds for Anser Advisory
(Mimi Cowan)
Mr. Van Duyne left at this juncture.
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Jim Moustis, Member
SECONDER: Jacqueline Traynere, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, VanDuyne, Ventura
ABSENT: Cowan, Winfrey
5. Authorizing the County Executive to Execute a Contract with Amplifund for Grant Management Software
(Executive's Office)
Mr. Schaben stated there is a necessity for this software. It is much different than the CARES funds. The ARPA funds are grant based. There is an obligation the County will have that will extend beyond what is authorized for Anser. We have to report back to the Feds; we do not have any mechanism that tracks our grants. This would allow for tracking of any of our grants in addition to the ARPA funds. It will house grant agreements, our contractual obligations with all entities. It would be beneficial for Will County to have this information housed in-house instead of with Anser. We will have financial and programmatic tracking and reporting responsibilities.
Ms. Mueller asked if there is an ongoing cost for the software.
Mr. Schaben answered there is a one-time activation cost of $21,000 and a yearly cost of $39,500. Based on the amount of grants going into the system, that will be reduce once ARPA rolls out of the system. AT that point hopefully the County would determine that this is software that we want to continue with going forward and make a year to year allocation for the software cost.
Ms. Mueller asked how long the contract term is.
Mr. Schaben answered 4 years.
Mr. Fricilone questioned if there was a grant management option with our ERP system.
Mr. Schaben replied not at this level of sophistication. We do not have the programmatic portion. Mrs. Hennessey was involved and recommends this software to go beyond our capabilities.
Mr. Fricilone commented you have not come to the finance committee yet to ask for funds.
Mr. Schaben indicated the funding would come from the ARPA fund. The problem right now is we are approving pillars but we are still planning the process. For instance, the Unmet Needs pillar, we had to get all the grant agreements in place. We need to have a sophisticated system to track everything.
Mrs. Traynere asked who runs our grants now. We used to have a contracted person.
Mr. Schaben answered it depends on who is applying for the grant.
Mrs. Traynere asked who would manage this software. Do you need another employee?
Mr. Schaben answered we had a grant manager person in our office, but she left for another position outside the County. We are doing an internal assessment to see what our needs are going forward. We have people who write grants. It’s a matter of do we centralize it all or are the each managed one by one. I believe it should be part of our finance department. That is one of the things we are discussing right now.
Mrs. Traynere commented with the CARES funds, we received detailed Excel spreadsheets; with that be available for us with the ARPA funds?
Mr. Schaben answered this was done in concert with Anser to review the applicant who has a lot of experience in this area.
Mrs. Traynere indicated she would like to see the cost of the come out of the Anser contract. She had assumed they were taking responsibility for this; not just for community outreach and the guidance they are giving us.
Mr. Schaben stated the financial obligations for reporting are on the County, not Anser. That is why we are saying this is needed. We will have an obligation in the future that extends beyond Anser’s contract.
Mrs. Tyson asked what department the central point of contact would be. Mr. Schaben answered we believe the grants fall within the finance department. They would provide information to whoever is giving us the grant.
RESULT: MOVED FORWARD [8 TO 2] TO: Will County Board
MOVER: Mike Fricilone, Member
SECONDER: Tyler Marcum, Member AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Tyson NAYS: Traynere, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
6. Ratifying Lease Amendment with Bays Glenwood, LLC for Office Space at 2400 Glenwood Avenue, Suite 110, in Joliet, IL, for use by the Will County Veterans Assistance Commission (County Executive's Office)
Mr. Palmer stated the lease was signed, VAC is there now, they have to be somewhere. So to clean it up we are doing a resolution ratifying the agreement. We do not have a copy of the amended agreement.
Mr. Schaben stated there is a lack of clarity in the purchasing code and we hope to work on that from a policy perspective. When our office received the lease amendment, we reviewed the code and there was an opinion that there was nothing in this amendment that we have to bring to the board for approval. The only change to the agreement was to extend the term for one year. The lease is from May 2022 to May 2023.
Ms. Ventura asked at that point will you be looking to move the VAC somewhere else.
Mr. Schaben answered we are responsible to manage existing properties. If the board decides they want the VAC to go somewhere else, we would need a directive from the board in order to do that.
Mrs. Mueller clarified we need to amend the resolution that we are ratifying this, not approving it.
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board MOVER: Mike Fricilone, Member
SECONDER: Jacqueline Traynere, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
7. Justice Assistance Grant (JAG) Program Approval of Fiscal Year 2022 Application & Allocation and Authorizing Execution of the Memorandum of Understanding with the City of Joliet
(County Executive's Office)
Mrs. Traynere stated we usually have some type of input. Did that happen this year?
Mr. Schaben answered the JAG program is a federally funded program. The municipality and the county are awarded funds, but we still have to apply for those funds. Probably the last 10 years, this has been a joint agreement with Joliet, a 50/50 split. This year Dr. Burke sent in the application for financial assistance for residents that are leaving support house for addiction recovery.
Mrs. Traynere asked what was it used for last year?
Mr. Schaben answered we did not apply for funds in 2021.
Mrs. Traynere asked so we missed on those funds in 2021.
Mr. Schaben answered yes.
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Jim Moustis, Member
SECONDER: Mike Fricilone, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
8. Authorizing Change Order from Midwestern Contractors for the Additional Drilling, Bed Rock Removal, and Work Required on the RNG Pipeline (Christina Snitko)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Mike Fricilone, Member
SECONDER: Rachel Ventura, Member AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
9. Authorizing Transfer of Surplus Real Estate Located Along the South Side of 143rd Street, just west of Mustang Drive, Homer Glen, IL, County Board District #7 (State's Attorney's Office)
RESULT: APPROVED [UNANIMOUS]
TO: Will County Board
MOVER: Mike Fricilone, Member
SECONDER: Herbert Brooks Jr., Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey LEFT MEETING: VanDuyne
10. Setting the Public Defender's Salary (Mary Tatroe)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Rachel Ventura, Member
SECONDER: Jacqueline Traynere, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
11. New Hires for the LCC Telecommunicator (Denise Maiolo)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Mike Fricilone, Member
SECONDER: Rachel Ventura, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
12. New Hire for the County Executive Part Time Mail Clerk (Denise Maiolo)
RESULT: MOVED FORWARD [7 TO 3]
TO: Will County Board
MOVER: Mike Fricilone, Member
SECONDER: Herbert Brooks Jr., Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Parker, Tyson
NAYS: Ogalla, Traynere, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
13. Replacement Hire for EMA Planning Officer
(Denise Maiolo)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Rachel Ventura, Member
SECONDER: Herbert Brooks Jr., Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
14. Replacement Hire for Animal Control Officer - Attachment Updated (Denise Mailol)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Mike Fricilone, Member
SECONDER: Rachel Ventura, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
15. Replacement Hire for Land Use Secretary - Attachment Updated (Denise Maiolo)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Jim Moustis, Member
SECONDER: Jacqueline Traynere, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
16. Replacement Hire for Workforce Investment Board Administrative Specialist - Selection in Progress (Denise Maiolo)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Rachel Ventura, Member
SECONDER: Jacqueline Traynere, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey L
EFT MEETING: VanDuyne
17. Replacement Hires for Sunny Hill Nursing Home
(Denise Maiolo)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Rachel Ventura, Member
SECONDER: Jacqueline Traynere, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
18. Proclamation(s)
Ms. Mueller stated we have one check presentation this month.
19. Appointment(s) by the County Executive
1. Executive Appointments Will Kankakee Regional Development Authority (Mitch Schaben)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Mike Fricilone, Member SECONDER: Rachel Ventura, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, Ventura
ABSENT: Cowan, Winfrey
LEFT MEETING: VanDuyne
VIII. OTHER NEW BUSINESS
Mrs. Traynere commented we have heard that our Supervisor of Assessments is retiring the end of September. I see there is a replacement appointment for the Board of Review. I would hope that we will be receiving the appointment for our new Supervisor of Assessments soon; that is a big concern to me. Also, I’m concerned that we lost some money with that JAG grant; we could have used that money.
Mr. Moustis stated we heard the renewals for insurance. We talked about needing to go out for an RFQ for other brokers. He is requesting that the County Executive’s office bring that forward as soon as possible to ask the board to put together an RFQ and go out to the market. This is a very lengthy process; it takes almost a year to do this. There is lot of data to provide to these companies. We really do need to move forward with this now.
Mr. Schaben stated we can commit to starting that process.
IX. REQUEST FOR STATE'S ATTORNEY'S OPINION
X. COMMITTEE REPORTS
1. Land Use & Development
2. Finance
3. Public Works & Transportation
4. Diversity & Inclusion
5. Public Health & Safety
6. Legislative & Judicial
7. Capital Improvements
8. Executive
XI. PUBLIC COMMENT
Belinda Ocheskie stated I live in Frankfort, I was listening to a meeting on June 16th, and I heard Mr. Moustis talk about funding for ARPA, he said it was important to give special recreation to some of these extra some extra money. I would believe and be 100% for that except these girls here Kara and Jessica have not gone to a special recreation program since 2020 and it breaks my heart. Jessica is 30 years old, and Kara is 29. I am here today to give the money to the regular Park Districts, because they are not able to go. The reason Jessica is not able to go is because she wears diapers, and she eats. In the program manual it says that anybody that is not toileted can not go. The feeding part they are willing to work with us, but it states, only if we have enough staff that day. Every day that I sign her up for and we go in there I would have to make sure there was enough staff in that day; Kara has the same issue. They love the rec program because they socialize. Park Districts are on the Executive Board there and my Executive Director of Frankford said they don’t want to be a daycare anymore; so, they have changed the program and have eliminated the girl’s program, a day program, not a daycare program, it was a day program for socializing for these two girls. We have now been taking these girls out like we are today, and this is their socialization. These girls like to talk, and go out to lunch, we are looking for money because we want to start a program for these types of kids that are missing out. We have 50 kids in the program. I am sure how many have gone back; I spoke to a mom last night and she said there are about 15 in the program, but she is pulling her son today because it is just not working out with the changes of the program. Please when you approve the money for the SSRA think about these girls who have gotten lost in the system. Their program was taken away. When Lona ran the program, it was phenomenal, now there is a new director, and the program has been eliminated. Thank you for your time and I hope you think about these kids in our neighborhoods. They are getting funding it shows that they are getting funding from 7 Park Districts, that amount that they get, it was $1 million that they received. Plus, they are getting extra money for building, which they are not building they are going to use it for operations. I FOIA what they are going to use it for, but I haven’t gotten that information back yet. These girls need a place to go and socialize.
XII. ANNOUNCEMENTS/REPORTS BY CHAIR
XIII. EXECUTIVE SESSION
XIV. APPROVAL OF THE COUNTY BOARD AGENDA
1. Approval of County Board Agenda
(DRAFT CB Agenda)
RESULT: APPROVED AS AMENDED [UNANIMOUS]
MOVER: Jim Moustis, Member
SECONDER: Jacqueline Traynere, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, VanDuyne, Ventura
ABSENT: Cowan, Winfrey
XV. ADJOURNMENT
Motion to adjourn at 1:53 p.m.
Will County, Illinois Posted: 11/3/2022 Page 11
Minutes Will County Executive Committee August 11, 2022
RESULT: APPROVED [UNANIMOUS]
MOVER: Jacqueline Traynere, Member
SECONDER: Judy Ogalla, Member
AYES: Mueller, Brooks Jr., Fricilone, Marcum, Moustis, Ogalla, Parker, Traynere, Tyson, VanDuyne, Ventura
ABSENT: Cowan, Winfrey
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