City of Joliet Public Service Committee met June 14.
Here are the minutes provided by the committee:
ROLL CALL
Present Larry E. Hug, Bettye Gavin and Terry Morris
ALSO PRESENT: Allison Swisher - Director of Public Utilities, Greg Ruddy - Director of Public Works, Mike Todorovic - Deputy Director of Public Works, Benton Fraser - Facilities Asset Manager and Greg Peerbolte, Executive Director of Joliet Area Historical Museum.
APPROVAL OF MINUTES
Minutes - May 17, 2021 ID-389-20
A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to approve the Minutes of the May 17, 2021 Public Service Committee Meeting.
The Motion carried by the following vote:
Aye: Hug, Gavin and Morris
Minutes - June 1, 2021
A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve the June 1, 2021 Public Service Meeting Minutes.
The motion carried by the following vote:
Aye: Hug, Gavin and Morris
CITIZENS TO BE HEARD ON AGENDA ITEMS
None at this time.
CONTRACTS
a. Professional Services Agreement for the Phase I Lift Station Assessment and Design Engineering Program to Trotter and Associates Inc. in the amount of $161,500.00
Allison Swisher, Director of Public Utilities, discussed the Professional Services Agreement for the Phase I Lift Station Assessment and Design Engineering Program, in the amount of $161,500.00, on behalf of Trotter and Associates Inc. This also includes the evaluation of four (4) lift stations in Fairmont.
b. Contract for the Aux Sable Creek Wastewater Treatment Plant Screening Upgrades to Williams Brothers Construction Inc. in the amount of $734,000.00
Allison Swisher discussed the Contract for the Aux Sable Creek Wastewater Treatment Plant Screening Upgrades, in the amount of $734,000.00, on behalf of Williams Brothers Construction Inc. Also included is a Professional Services Agreement, in the amount of $19,000.00, on behalf of Donohue & Associates Inc.
c. Contract for the Westside Wastewater Treatment Plant Chemical Tank Addition Upgrades to Williams Brothers Construction Inc. in the amount of $97,000.00
Allison Swisher discussed the Contract for the Westside Wastewater Treatment Plant Chemical Tank Addition Upgrades, in the amount of $97,000.00, on behalf of Williams Brothers Construction Inc.
A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Contract Item No's ID-406-20, ID-407-20, and ID-408-20.
The motion carried by the following vote:
Aye: Hug, Gavin and Morris
Contract Items Approved
CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS
a. Payment of Water Infrastructure Finance and Innovation Act Loan Application Fee
ID-409-20
Allison Swisher discussed the Payment of Water Infrastructure Finance and Innovation Act Loan Application Fee, in the amount of $100,000.00, on behalf of the United States Environmental Protection Agency.
b. Payment of the 2021 Membership Dues for the Southwest Water Planning Group in the amount of $45,239.00
Allison Swisher discussed the 2021 Membership Dues for the Southwest Water Planning Group, in the amount of $45,239.00, on behalf of the Lower DesPlaines Watershed Group.
c. Change Order No. 1 in the amount of ($8,368.83) and Payment Estimate No. 3 and Final in the amount of $243,696.57 for the Lead Service Line Replacement Phase 2 to Brandt Excavating Inc.
Allison Swisher discussed Change Order No. 1, in the amount of ($8,368.83), on behalf of Brandt Excavating Inc. Also included is a final payment in the amount of $243,696.57.
A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Change Orders / Pay Estimates / Final Payouts Item No's ID-409-20, ID-410-20, and ID-411-20.
The motion carried by the following vote:
Aye: Hug, Gavin and Morris
Change Orders / Pay Estimates / Final Payments Items Approved
ORDINANCES AND RESOLUTIONS
a. Resolution Approving an Intergovernmental Agreement (IGA) for the Illinois Route 53 at Emerald Dr. Project between the Illinois Department of Transportation and the City of Joliet - 2021
Greg Ruddy, Public Works Director, discussed the Resolution approving an Intergovernmental Agreement for the Illinois Route 53 at Emerald Drive Project.
b. Resolution Accepting a Public Utility Easement from Weitendorf Enterprises Inc. (PIN 05-06-11-409-027-0000) for the Essington and Jefferson Interceptor Sewer Project
Allison Swisher discussed the Resolution Accepting a Public Utility Easement from Weitendorf Enterprises Inc. for the Essington and Jefferson Interceptor Sewer Project, in the amount of $1,500.00, on behalf of Weitendorf Enterprises.
c. Resolution Accepting a Public Utility Easement from Timberhollow Series LLC (PIN 05-06-11-409-026-0000) for the Essington and Jefferson Interceptor Sewer Project
Allison Swisher discussed the Resolution Accepting a Public Utility Easement from Timberhollow Series LLC for the Essington and Jefferson Interceptor Sewer Project, in the amount of $5,000.00, on behalf of Timberhollow Series LLC.
A motion was made by Councilwoman Gavin, seconded by Councilman Morris, Page 3 of 5
Public Service Committee Meeting Minutes - Final June 14, 2021
to recommend for approval by the full Council Ordinances and Resolutions Item No's ID-412-20, ID-413-20, and ID-414.20.
The motion carried by the following vote:
Aye: Hug, Gavin and Morris
Ordinances and Resolutions Items Approved
CONSENT AGENDA
a. Motion to Accept Staff's Recommendation regarding a Request for a Multi-Way Stop Sign at the intersections of Clara Avenue / Oregon Avenue and Clara Avenue / Midland Avenue
Todorovic, Public Works Administrator, discussed the Stop Sign recommendation for Clara Avenue / Oregon Avenue and Clara Avenue / Midland Avenue.
b. Motion to Accept Staff's Recommendation regarding a Multi-Way Stop Sign at the intersection of Neufairfield Drive and Saddle Ridge Drive
Mike Todorovic discussed the Stop Sign request at Neufairfield Drive and Saddle Ridge Drive.
motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve Consent Agenda Item No's ID-415-20 and ID-416.20.
The motion carried by the following vote:
Aye: Hug, Gavin and Morris
Consent Agenda Items Approved
NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR
RECOMMENDATION
a. Alternative Water Source
Allison Swisher discussed an update of the Alternative Water Source Program. Alternative Water Course Program Literature
b. Discussion of Rooftop HVAC Replacement at City Owned Property of 204 N. Ottawa - JAHM
Brent Fraser, Facilities and Assets Maintenance Manager, discussed one of the three Rooftop HVAC units for replacement. The low bid received was $91,000.00. Greg Peerbolte, Museum Executive Director, also discussed this rooftop unit. Committee Members discussed options.
PUBLIC COMMENT
None at this time.
ADJOURNMENT
A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn.
The motion carried by the following vote:
Aye: Hug, Gavin and Morris
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