City of Joliet Public Service Committee met June 1

By Kristine Gonzales-Abella

Oct 6, 2021

City of Joliet Public Service Committee met June 1.

Here are the minutes provided by the committee:

ROLL CALL

Present Larry E. Hug, Bettye Gavin and Terry Morris

ALSO PRESENT: Allison Swisher - Director of Public Utilities, Greg Ruddy - Director of Public Works, Mike Todorovic - Deputy Director of Public Works, Jeff Carey - Deputy Chief of Fire Administration, Jeff Price - Superintendent, Fleet Services, Derek Conley - Director of Economic Development and Jayne Bernhard - Planning and Zoning.

APPROVAL OF MINUTES

A motion was made Councilwoman Gavin, seconded by Councilman Morris, to table the Minutes of the May 17, 2021 Public Service Committee Meeting.

The motion carried by the following vote:

Aye: Gavin and Morris

Absent: Hug

Minutes - May 17, 2021 ID-389-20 Attachments: May 17, 2021 Meeting Minutes

CITIZENS TO BE HEARD ON AGENDA ITEMS

Quinn (resident), and Councilwoman Quillman both spoke regarding ID-390-20. A lengthy discussion was held with Committee members and City Staff regarding the lighting in the historic districts (St. Pat's and Cathedral Areas).

Larry Hug joined the meeting at 4:58 pm.

NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page.

CONTRACTS

a. Professional Services Contract for the 2021 Decorative Streetlight Upgrades Project to Graybar Services, Inc. in the amount to $277,176.42

Greg Ruddy, Director of Public Works, discussed the proposed agreement with Graybar Services, Inc., in the amount of $277,176.42, to replace decorative streetlights with LED. ComEd will pay the rest of the funding directly to Graybar Services, Inc.

b. 2021 Electrical Materials Purchase Order to Graybar Services, Inc. in the amount of $249,136.74

Greg Ruddy discussed the 2021 Electrical Materials Purchase Order, in the amount of $249,136.74, with Graybar Services, Inc.

A motion was made by Larry E. Hug, seconded by Bettye Gavin, to recommend for approval by full Council Contract Item No's ID-390-20 and ID-390-20 under the condition that CIty staff will review the luminaires on all streets.

The motion carried by the following vote:

Aye: Hug, Gavin and Morris

Contract Items Approved

CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS

a. Approve the Purchase of 1 (one) E-One Platform Apparatus from Fire Services, Inc. not to exceed the amount of $1,600,000.00

Greg Ruddy discussed the purchase of one E-One Platform Apparatus, for a not to exceed $1,600,000.00, from Fire Services, Inc. There is an 18 month lead time, price increases in July 2021, and payment will not be made until 2022.

A motion was made by Bettye Gavin, seconded by Terry Morris, to recommend for approval by the full Council ID-392-20.

The motion carried by the following vote:

Aye: Gavin and Morris

Abstain: Hug

b. Change Order No. 1 in the amount of ($7,941.58) and Payout No. 1 and Final for the Youngs Avenue (Cass Street-South End) Storm Sewer Improvement Project - 2021 to Construction by Camco in the amount of $30,696.53

Greg Ruddy discussed the drainage issue on Youngs Avenue. This change order is in the amount of ($7,941.58).

c. Amendment No. 1 to the Professional Services Agreement for the Westside Wastewater Treatment Plant Project Plan to Strand Assoc Inc. in the amount of $25,000.00

Allison Swisher, Director of Public Utilities, discussed the Project Plan for the Westside Wastewater Treatment Plant, in the amount of $25,000.00, on behalf of Strand Assoc. Inc.

d. Change Order No. 2 to the 2020-2024 Snow Removal Contract for the Commuter Lot Area to Snow Systems in the amount of $29,400.00

Greg Ruddy discussed Change Order No. 2 to the 2020/2021 portion of the contract, in the amount of $29,400.00, on behalf of Snow Systems.

e. Amended Change Order No. 3 for the 2020 Sanitary Sewer Rehabilitation Program to Performance Pipelining Inc. in the amount of $2,947.50

Allison Swisher discussed Amended Change Order No. 3, in the amount of $2,947.50, on behalf of Performance Pipelining Inc.

A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to full Council Change Orders/Pay Estimates/Final Payments Item No's ID-393-20, ID-394-20, ID-395-20 and ID-396-20.

The motion carried by the following vote:

Aye: Hug, Gavin and Morris

Change Orders/Pay Estimates/Final Payments Items Approved

ORDINANCES AND RESOLUTIONS

a. Resolution Declaring intent to Negotiate Creation of a new Water Commission to provide Lake Michigan Water

Allison Swisher discussed this Resolution declaring the intent to negotiate creation of a new Water Commission to provide Lake Michigan Water.

A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to recommend for approval by the full Council Ordinances and Resolutions Item No. ID-397-20.

The motion carried by the following vote:

Aye: Hug, Gavin and Morris

Public Service Committee Meeting Minutes - Final June 1, 2021 Ordinances and Resolutions Item Approved

NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION

Councilwoman Gavin requested Greg Ruddy conduct a follow up on a site visit.

a. Report on Hydrant Repairs, Valves, Utilities Contracted Services, and Water Main Breaks

Allison discussed the report of hydrants, valves, contracted services, and water main breaks.

PUBLIC COMMENT

None at this time.

NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page.

ADJOURNMENT

A motion to adjourn was made by Councilman Hug, seconded by Councilwoman Gavin.