Will County Capital Improvements Committee Met April 6
Here is the agenda provided by the committee:
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE TO THE FLAG
Mr. Gould led the Pledge of Allegiance to the Flag.
III. ROLL CALL
Vice Chair Joe VanDuyne called the meeting to order at 10:01 AM
| Attendee Name | Title | Status | Arrived |
| Herbert Brooks Jr. | Chair | Absent | |
| Joe VanDuyne | Vice Chair | Present | |
| Julie Berkowicz | Member | Present | |
| Natalie Coleman | Member | Present | |
| Gretchen Fritz | Member | Present | |
| Donald Gould | Member | Present | |
| Meta Mueller | Member | Present | |
| Annette Parker | Member | Present | |
| Jacqueline Traynere | Member | Present |
Present from the State's Attorney's Office: M. Tatroe
IV. APPROVAL OF MINUTES
1. WC Capital Improvements Committee - Regular Meeting - Mar 2, 2021 10:00 AM
| RESULT: APPROVED [UNANIMOUS]
MOVER: Julie Berkowicz, Member SECONDER: Meta Mueller, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
1. Update on 1300 Copperfield Ave. Project (Former Silver Cross Hospital Property) (County Executive's Office)
Mr. Tkac stated I want to begin by giving you a brief overview for 1300 Copperfield property. I would like to start off by saying the building is in remarkably good shape. We are in the process of reviewing the building systems; prioritizing that work which needs to be to effectuate the interior build out and interior renovation. In other words we want to make sure the building is water tight; we want to make sure the building is secure. We want to make sure we don’t have any problems that won’t come back to haunt us once we start the work on the inside. We’ve started that and have folks over there right now as we speak. Looking at a few of these frontend activities that we need to get rolling with. In addition to that we are trying to finalize the end user utilization requirements. We are anxious to finalize those plans and get rolling on the interior work. Providing that we can get this front end work done quickly and correctly; so that we have a water tight and secure building to complete the interior work. That is where we are on that one.
2. County Office Building Renovations
(County Executive's Office)
Mr. Tkac said our next project is the County Office Building. As you know Phase I & II are complete; or very close to being complete. There is a few odds and ends but we are in the process of planning and starting the work on Phase III and also Phase IV. Phase IV is a little trickier but Phase III involves the new entrance at the ground floor. We are going to be getting together this Thursday that everyone is on board; all the elected officials and any department heads that need to be involved. We are going to make sure everybody is clear about how we plan to execute this work. Make no mistake about it; it is going to be challenging. Anytime you are doing work to the main entrance to any building it’s going to be somewhat disruptive. Our goal is to minimize that disruption and to make it very easy and safe to get in and out of this building to conduct business with the County. Not only for the public but for our employees as well. We have got some fine tuning to do after we have this meeting Thursday; but we are scheduled to begin Phase III early next month. We have a little time to fine tune things if need be. Phase IV is predominantly the work on the lower level. We have to finalize a few items with the County Clerk’s Office and we will be able to report back on the status of Phase IV after we have that meeting with her. That is pretty much it for the County Office Building.
Mr. Van Duyne said I think everyone is glad that you did wait to start your third phase on the main entrance. I am here today and the Clerk had that extravagant tent out front; it would make it awful difficult to start construction. That seems to be running smoothly and we will get through today and looks like you’re going to start on Thursday.
Mr. Tkac replied we didn’t want to dare disrupt today’s events in any way shape or form. Yes, that was not by accident that we waited.
3. Morgue Project Update
(County Executive's Office)
Mr. Tkac stated moving on to our next project I just want to report that we did issue the RFQ for architectural and engineering services for the new Morgue/Coroner’s Facility; which will be located east of the Public Safety Complex and west of the DOT property; it is sandwiched between the two basically. That RFQ for technical engineering services went out on April 1st last Thursday. A similar but yet separate RFQ for professional construction management services was also released that day on April 1. Both are due on April 30th at the end of this month. We do have the selection committee that has been established. We have a schedule that has been put together in terms of reviewing these responses; and moving forward on the selection. That is where we stand with that.
4. Air Quality Projects Update
(County Executive's Office)
Mr. Tkac stated finally we have one project that we received bids on it is called an ERV (Energy Recovery Ventilator) installation. It will enable us to introduce fresh air into the DOT administration building; that is their main building on Laraway Rd. we had a consultant review this and other properties; this was the first one where a recommendation for the introduction of this type of equipment was made. We did put it out on the street after we had some engineering done; very quickly and succinctly by Farnsworth Group. We put that out on the street and Johannsen and Anderson a local HVAC contractor was the apparent low bidder. The County Board moved forward with that award. We are ready to go to begin that work; we will be ready with a pre-con meeting in the upcoming week or so. We will schedule that work and get that done. That pretty much sums up those four projects.
VI. OTHER OLD BUSINESS
VII. NEW BUSINESS
1. RNG Facility Construction Update
(Christina Snitko)
Ms. Snitko stated I am one of the energy and conversation specialists here at Land Use. I’m going to be slowly transitioning in overseeing the RNG project. At the current moment we haven’t started construction yet. There was an attached memo where there are a couple of documents in that memo; if you had the chance to look over them. The first one is the projected schedule of construction given by SCS Energy. They are going to be the ones building the actual plant. The second document is the projected cash flow. That is going to be the estimated cost and bills that we are going to pay as the construction and the project moves along. Currently for January and February we paid about $2.7 million so far. The estimated invoice for April will be around $2.6 million; SCS Energy hasn’t billed us completely for March yet. This is the projected timeline that we are at for the current moment. In addition there is a document called Exhibit C; that’s going to give the projected construction and cost of the pipeline. That is going to be by a different contractor called Midwestern Contractors. We are currently working with them in overseeing a pipeline route. As well as working with different entities to establish easements; to make sure we can run the pipeline in the appropriate manner. We are hoping that construction can start in April; but not sure when that is going to happen. But hopefully we can keep on schedule. That is all I have for now; but I’m open to any questions.
Ms. Fritz stated the last few projects that we’ve done we’ve had video cameras mounted so that we can remotely monitor the progress of the project. Is that something that has been considered or could be considered?
Ms. Snitko replied it has not been up for discussion; but that is something that I can bring up.
Mr. Van Duyne added that is a great question Ms. Fritz; I wouldn’t mind seeing that as well.
Ms. Berkowicz said I have a question about laying the pipeline. What length of time would that take; and will we be running into the fall weather. What is the timeline on that?
Ms. Snitko replied we are working very diligently to make sure that we figure out the easements. To make sure that we can hopefully start the construction of the pipeline in fall of 2021. We would like to get it started before winter starts. As you know with the ground freezing it makes it very difficult to get that moving.
Ms. Berkowicz asked if you have any idea how long they anticipate that will take; will we run into any winter delays.
Ms. Snitko replied we can run into some winter delays. I spoke with one of our consultants; we work with EcoEngineers they are the ones that calculate projected cost; they help us with negotiations. They said that is typically not a huge problem; when putting down the pipeline. People have done it in the winter time. But if there is a big blizzard; we might take a couple of days off before we can start putting it in again. They don’t anticipate a problem at the current given moment. Let’s hope the snow doesn’t come until January or February.
Mr. Fricilone stated I am looking at the Gantt chart; is that Gantt chart just for the build? So we don’t have a pipeline as part of that Gantt chart; I don’t see it on there.
Ms. Snitko said yes, the pdf is just for the building itself. We have not gotten an official schedule for the RNG Pipeline yet. It will be a separate Gantt chart from that.
2. Authorizing Payment to Alive Telecom for the Will County Courthouse ()
| RESULT: APPROVED [UNANIMOUS]
MOVER: Meta Mueller, Member SECONDER: Gretchen Fritz, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Jacqueline Traynere, Member SECONDER: Meta Mueller, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Meta Mueller, Member SECONDER: Gretchen Fritz, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Annette Parker, Member SECONDER: Gretchen Fritz, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Donald Gould, Member SECONDER: Meta Mueller, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Gretchen Fritz, Member SECONDER: Julie Berkowicz, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Julie Berkowicz, Member SECONDER: Gretchen Fritz, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Donald Gould, Member SECONDER: Julie Berkowicz, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Julie Berkowicz, Member SECONDER: Donald Gould, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Gretchen Fritz, Member SECONDER: Meta Mueller, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
IX. PUBLIC COMMENT
X. ANNOUNCEMENTS/REPORTS BY CHAIR
XI. EXECUTIVE SESSION
XII. ADJOURNMENT
1. Motion to Adjourn @ 11:00 AM
| RESULT: APPROVED [UNANIMOUS]
MOVER: Gretchen Fritz, Member SECONDER: Jacqueline Traynere, Member AYES: VanDuyne, Berkowicz, Coleman, Fritz, Gould, Mueller, Parker, Traynere |
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