Will County Capital Improvements Committee Met Sept. 8

By Angelica Saylo Pilo

Dec 15, 2020

Will County Capital Improvements Committee Met Sept. 8.

I. CALL TO ORDER / ROLL CALL

Chair Herbert Brooks Jr. called the meeting to order at 9:04 AM

II. PLEDGE OF ALLEGIANCE TO THE FLAG

Ms. Tyson led the Pledge of Allegiance to the Flag.

III. APPROVAL OF MINUTES

1. WC Capital Improvements Committee - Regular Meeting - Aug 4, 2020 11:00 AM

RESULT: APPROVED [UNANIMOUS]

MOVER: Ray Tuminello, Vice Chair

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

IV. OLD BUSINESS

1. Update on Courthouse Project (Discussion)

Mr. Tkac reviewed the attached handout.

Mr. Brooks asked when the first court cases will be heard in the new courthouse?

Mr. Holland replied we are planning to move the weekend of October 31st, with reduced court hearings leading up to that. We are hoping to have our first court hearings on November 2nd.

2. Update on Health Department Project (Discussion)

Mr. Tkac reviewed the attached handout. We are in the final phases of the parking lot, with a completion date of October 22nd, weather permitting. Later in the agenda I am seeking Committee approval to stabilize the soil beneath the new parking lot at a cost of approximately $130,000. We have done it on other projects. Our engineers and construction managers strongly recommend this. We hope to gain a more substantial and solid base for the parking lot. There was a big hole there where the building stood. We can compact and fill, following conventional methods; however, by stabilizing the soil, it is like having a slab of concrete beneath the asphalt. The money we spend now, will be money well spent in terms of future repairs and work.

Mr. Brooks asked what would be the consequences of not doing it now?

Mr. Tkac replied in order to do it in the future you would have to rip up the asphalt, gravel and do it. It would be close to impossible to do in the future.

Mr. Brooks continued if we did not do it, would it affect the longevity of the parking lot?

Mr. Tkac replied according to our engineers, HR Green, Leopardo and given what we have seen with the pads at other buildings, knowing the condition of the soil, it is highly recommended. The transformation of that property once this work is done will be remarkable. It will save a lot of future maintenance dollars by doing this now.

Ms. Ventura asked what are best practices and are there other options if we did not do this?

Mr. Tkac replied the conventional method is to place the soil, compact it, place more soil, compact it and do that in lifts. You will still get differential settlement overtime causing ruts and cracking in the asphalt pavement. We will see some of that, but we will not see the amount had we not gone this route.

3. Update on 1300 Copperfield Ave. Project (Former Silver Cross Hospital Property) (Dave Tkac)

Mr. Tkac stated our Phase 1 Environmental Survey is due this week. This is something Will County ordered in the absence of having such a document from Silver Cross. We thought it would be in our best interest and at the insistence of the County Executive, we ordered this Phase 1 survey. We expect to see the planned use for this property on the City of Joliet’s PZC agenda on September 17th; followed by the City Council meeting on October 6th. If the survey turns out favorable, the PZC and the City Council approves this, we can move forward with a closing.

4. County Office Building Renovations (Dave Tkac)

Mr. Tkac stated we have been working with our partners, Stromsland, DeYoung and Prybys and Harbour Contractors. We have expedited this project in order to qualify for the CARES reimbursement. Right now we are looking at approval for Phases 1 and 2 or approximately 67% of the projected cost, which is roughly $3 million. We hope to get approval for the entire project, but that would require a deadline extension and I don’t think we have that yet. We have recommendations for contract awards on the agenda today. We hope that meets with your approval. We have coordinated this work carefully and will be working hand in hand with the Treasurer and County Clerk’s Offices to avoid interfering with their operations or any other operations of this building. If there is disruptive work, it will be done after hours. We are going to be very cognizant of noise, dust and obstacles in the public areas. We have a plan for mitigating all those issues and we hope to begin the work soon.

V. OTHER OLD BUSINESS

VI. NEW BUSINESS

1. Authorizing Expenditure of Construction Contingency Funds for Procurement of Encrypted Video Arraignment Equipment Required for 12th Circuit Court Interface With the Adult Detention Facility

RESULT: APPROVED [UNANIMOUS]

MOVER: Rachel Ventura, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

2. Authorizing Use of Construction Contingency Funds to Replace Traffic Signal Detection Loops at Three (3) Intersections Surrounding New Will County Courthouse

RESULT: APPROVED [UNANIMOUS]

MOVER: Meta Mueller, Member

SECONDER: Joe VanDuyne, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

3. Authorizing the Use of Project Funds for Soil Stabilization at New Surface Parking Lot at the Will County Health Department

RESULT: APPROVED [UNANIMOUS]

MOVER: Rachel Ventura, Member

SECONDER: Joe VanDuyne, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

4. Authorizing the Will County Executive to Amend Contract with Harbour Contractors, Inc., for Construction and Post Construction Phase Services for the Will County Office Building Renovations Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Meta Mueller, Member

SECONDER: Rachel Ventura, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

5. Authorizing Contract Award to Duco Construction for Concrete Trade Requirements Necessary for the Will County Office Building Renovations Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Joe VanDuyne, Member

SECONDER: Rachel Ventura, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

6. Authorizing Contract Award to DBM Services, Inc. for Carpentry Trade Requirements Necessary for the Will County Office Building Renovations Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Rachel Ventura, Member

SECONDER: Margaret Tyson, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

7. Authorizing Contract Award to Smith Plastering for EIFS (Stucco) Requirements Necessary for the Will County Office Building Renovations Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Meta Mueller, Member

SECONDER: Margaret Tyson, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

8. Authorizing Award of Contract to Alliance Glazing Technologies for Glass & Glazing Requirements Necessary for the Will County Office Building Renovations Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Meta Mueller, Member

SECONDER: Rachel Ventura, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

9. Authorizing Award of Contract to Pinnacle Flooring Company, Inc. for Flooring Requirements Necessary for the Will County Office Building Renovations Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Rachel Ventura, Member

SECONDER: Margaret Tyson, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

10. Authorizing Award of Contract to Midwest Decorating, Inc. for Painting Requirements Necessary for the Will County Office Building Renovations Project ()

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

11. Authorizing Award of Contract to Automatic Fire Systems, Inc. for Fire Protection Requirements Necessary for the Will County Office Building Renovations Project ()

RESULT: APPROVED [UNANIMOUS]

MOVER: Joe VanDuyne, Member

SECONDER: Margaret Tyson, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

12. Authorizing Award of Contract to Cryer and Olsen Mechanical Inc for Plumbing Requirements Necessary for the Will County Office Building Renovations Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Joe VanDuyne, Member

SECONDER: Margaret Tyson, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

13. Authorizing Award of Contract to Flo-Tech Mechanical Systems, Inc. for Mechanical Requirements Necessary for the Will County Office Building Renovations Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Joe VanDuyne, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

14. Authorizing Award of Contract to Indicom Electric Company, LLC for Electrical Requirements Necessary for the Will County Office Building Renovations Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Rachel Ventura, Member

SECONDER: Joe VanDuyne, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

15. Authorizing Payment to Allied Nursery, Inc., for the Will County Public Safety Complex

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

16. Authorizing Payment to Gilbane Building Company for the Will County Courthouse

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

17. Authorizing Payment to Wight & Company for the Will County Courthouse ()

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

18. Authorizing Payment to HR Green for the Will County Courthouse ()

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

19. Authorizing Payment to Farnsworth Group for the Will County Courthouse

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

20. Authorizing Payment to Krug for the Will County Courthouse

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

21. Authorizing Payment to Harrah's Joliet Casino Hotel for the Will County Courthouse

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

22. Authorizing Payment to CDW-G for the Will County Courthouse

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

23. Authorizing Payment to Nicor Gas for Will County Health Department

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

24. Authorizing Payment to Homewood Disposal Service for Will County Health Department

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

25. Authorizing Payment to Kluber Architects & Engineers for Will County Health Department

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

26. Authorizing Payment to Oestreich Sales & Service, Inc., for Will County Health Department

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

27. Authorizing Payment to NES Environmental for Will County Health Department ()

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

28. Authorizing Payment to C.R. Leonard Plumbing & Heating, Inc., for Will County Health Department

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

29. Authorizing Payment to Leopardo Companies, Inc., for Will County Health Department

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

30. Authorizing Payment to Farnsworth Group for Will County Health Department

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

31. Authorizing Payment to First Student for Will County Health Department

Ms. Ventura asked how much longer we will need bus service for the Health Department?

Ms. Tkac replied until October 15th.

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

32. Authorizing Payment to AmeriGlide Distributing 2019, Inc., for the Will County EMA Facility

Ms. Ventura asked how many more bills will we have for the EMA facility?

Mr. Tkac responded you might see one or two more for the final closeout. This particular is a piece of equipment was procured as part of the project to reach the mezzanine level above the office space. The area is primarily used for storage. This is a scissor lift so they can get materials up and down from storage.

RESULT: APPROVED [UNANIMOUS]

MOVER: Margaret Tyson, Member

SECONDER: Meta Mueller, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

33. Authorizing Payment to Harbour Contractors for Will County Office Building Remodel Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Joe VanDuyne, Member

SECONDER: Rachel Ventura, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

34. Authorizing Payment to Stromsland, DeYoung & Prybys for Will County Office Building Remodel Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Joe VanDuyne, Member

SECONDER: Rachel Ventura, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

35. Authorizing Payment to Midwest Environmental Consulting Services, Inc., for Will County Office Building Remodel Project

RESULT: APPROVED [UNANIMOUS]

MOVER: Meta Mueller, Member

SECONDER: Rachel Ventura, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

VII. OTHER NEW BUSINESS

VIII. PUBLIC COMMENT

Mrs. Adams announced there were no public comments.

IX. CHAIRMAN'S REPORT / ANNOUNCEMENTS

X. EXECUTIVE SESSION

XI. ADJOURNMENT

1. Motion to Adjourn at 9:37 AM

RESULT: APPROVED [UNANIMOUS]

MOVER: Ray Tuminello, Vice Chair

SECONDER: Joe VanDuyne, Member

AYES: Brooks Jr., Tuminello, Mueller, Tyson, VanDuyne, Ventura ABSENT: Ferry, Fritz, Koch

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