Will County Capital Improvements Committee met Oct. 2.
Here is the minutes provided by the committee:
I. CALL TO ORDER / ROLL CALL
Chair Ray Tuminello called the meeting to order at 11:24 AM
| Attendee Name | Title | Status |
| Ray Tuminello | Chair | Present |
| Mike Fricilone | Vice Chair | Present |
| Gloria Dollinger | Member | Present |
| Gretchen Fritz | Member | Present |
| Charles E. Maher | Member | Present |
| Donald A. Moran | Member | Present |
| Annette Parker | Member | Present |
| Beth Rice | Member | Present |
| Denise E. Winfrey | Member | Present |
II. PLEDGE OF ALLEGIANCE TO THE FLAG
Mr. Maher led the Pledge of Allegiance to the Flag.
III. APPROVAL OF MINUTES
1. WC Capital Improvements Committee - Regular Meeting - Sep 4, 2018 11:00 AM
RESULT: APPROVED [UNANIMOUS]
MOVER: Charles E. Maher, Member
SECONDER: Gretchen Fritz, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
IV. OLD BUSINESS
Mr. Tuminello thanked Mr. Kendall Jackson from the City of Joliet for attending the meeting.
1. Update from Courthouse Delivery Teams (Wight, Gilbane & Farnsworth)
Mr. Lesniak reviewed the attached Project Status Report for October 2, 2018.
Mr. Tuminello announced the dates for October and November Capital Improvements meetings and the topping off ceremony.
Mr. Wolf stated commissioning is focused on the envelop. Since our last meeting we have finalized the mockup envelop testing. There was an issue with the adherence of the air barrier not bonding properly, but we were able resolve it. We found it was the sheathing material. Working with the team and Gilbane we came up with a new product and it has passed the test. We have completed testing onsite. As the air barrier is installed in Mid-October we will start testing the air barrier on the actual building at random locations, commissioning is a quality assurance process. The MEP is going in, there is an air handling unit chiller and we are looking at the in slab radiant flooring going in. We are working with Gilbane on check lists to ensure the equipment is arriving, it is the right equipment and in the right condition.
Mr. Tuminello stated I saw what is considered a failure and I fell very comfortable knowing this building will be very sound.
Mr. Fricilone asked what was decided for the skin on the screw versus rivet?
Mr. Lesniak replied we are looking at screws, spacing them further apart and looking to see how far apart they can be spaced. The problem with the rivets, is although they are smaller, if we ever need to remove them, they have to be drilled out, which will make a larger hole.
Gilbane Project Status for October 2, 2018
2. Discussion Re: Solar Panels on Will County Courthouse
(Tom Leonard, Gilbane)
Mr. Tkac stated later in the agenda you will be asked to approve the necessary change orders to install the solar. We are holding off on the solar panels, until as late as possible in the process to allow for new technology.
3. Discussion Re: Animal Control Facility and EMA Building
(Discussion)
Mr. Van Essen stated we are transitioning from the design to the actual construction.
Mr. Shawn Thompson reviewed the attached report Dated October 2, 2018.
Harbour Monthly Report October 2, 2018
4. Discussion of Wight Master Plan Update
(Jason Dwyer)
Mr. Tuminello indicated he met with Mr. Dwyer this project is moving along and they will have a report for the Committee soon.
5. Update from Health Department Team (Kluber)
(Discussion)
Mr. Chris Hanson stated we are continuing to work on Bid Package #1 and any addendum or RFI responses Leopardo asks us to prepare. We will begin the coordination of door access and control with the County IT and building users in the next month. We continue to work with Leopardo on development of the final cost estimate. We continue to work on Bid Package #2 specifications; they are 99% complete we are just doing some final touches. We are on track.
Ms. Margo Ward reviewed the attached Monthly Report dated October 2, 2018. We have reached out to approximately 100 contractors and 36 are Will County MBE/WBE. Of those 36 we have 15 confirmed and 9 declined. If you know anyone, forward them to us, we will add them to the bidder list to make sure they get the drawings the date they are issued. We had the neighborhood outreach meeting at the existing facility on September 27th. About 10 to 12 local residents showed up with minimal questions. We received the DD set from Kluber and are working on the DD budget.
Mr. Fricilone asked how were people notified of the outreach meeting?
Mr. Van Essen responded the Health Department staff put out door hangers.
Ms. Dollinger asked at the resident outreach meeting a concern was brought up about the property across the street. Is there anything we can do to protect their property from trucks?
Ms. Winfrey stated it is the two properties at the corner on Ella. The issue is people who work at Sunny Hill are parking there now.
Ms. Dollinger suggested a small fence or cones.
Ms. Ward stated if issues arise we can definitely block the area off with cones or a barrier of some type.
Mr. Moustis asked were there any other major concerns expressed?
Ms. Winfrey answered that was the main one. There was some misinformation; some people thought we were buying three or four houses. We have discussed doing more community outreach as we reach different phases to keep them updated. I think that would be helpful.
Ms. Ward stated we could do something similar and hang a flyer on their door. Mr. Moran asked have we come to a resolution on the off-site parking?
Mr. Van Essen stated we are looking at a nearby fenced parking lot, along I-80, near the quarry.
Mr. Brooks asked do you know if anyone has purchased the grocery store?
Mr. Van Essen replied yes, they did. I have reached out to them to discuss a possible back up plan.
Ms. Winfrey added no development has started yet.
Mr. Wolf stated we became engaged in the project just within the last few weeks. On the commissioning side we are reviewing the DD set and making recommendations in the specifications for quality control.
Leopardo/Kluber Monthly Report October 2, 2018
(Handout)
V. OTHER OLD BUSINESS
VI. NEW BUSINESS
1. Execution of Management Labor Agreement for Will County Health Department Project
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Mike Fricilone, Vice Chair
SECONDER: Donald A. Moran, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
2. Execution of Management Labor Agreement for Will County Animal Control/EMA Project
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Donald A. Moran, Member
SECONDER: Denise E. Winfrey, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
3. Authorizing the Will County Executive to Amend the Professional Services Agreement with Leopardo Companies Inc., to Provide Construction Management Services During the Construction and Post-Construction Phases for the New Will County Health Department Building Project
(Dave Tkac)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Mike Fricilone, Vice Chair
SECONDER: Denise E. Winfrey, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
4. Authorizing Expenditure of Contingency Funds for Mechanical and Electrical Changes on the New Will County Courthouse Project
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Denise E. Winfrey, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
5. Authorizing Expenditure of Contingency Funds for Additional Steel Reinforcement on Levels 2 through 5 on the New Will County Courthouse Project
RESULT: APPROVED [UNANIMOUS]
MOVER: Mike Fricilone, Vice Chair
SECONDER: Donald A. Moran, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
6. Authorizing Expenditure of Contingency Funds for Additional Steel Reinforcements at Levels 2 through Penthouse on the New Will County Courthouse Project
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Denise E. Winfrey, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
7. Authorizing Expenditure of Owner's Contingency Funds for Solar Array System on the New Will County Courthouse Project
RESULT: APPROVED [UNANIMOUS]
MOVER: Denise E. Winfrey, Member
SECONDER: Mike Fricilone, Vice Chair
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
8. Authorizing Payment to Leopardo Companies Inc., for the Will County Public Safety Complex
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Denise E. Winfrey, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
9. Authorizing Payment to Farnsworth Group for the Will County Public Safety Complex
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Gloria Dollinger, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
10. Authorizing Payment to Wight & Company for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Denise E. Winfrey, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
11. Authorizing Payment to Gilbane Building Company for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Mike Fricilone, Vice Chair
SECONDER: Donald A. Moran, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
12. Authorizing Payment to Farnsworth Group for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Denise E. Winfrey, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
13. Authorizing Payment to ComEd for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Gretchen Fritz, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
14. Authorizing Payment to Meade for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Denise E. Winfrey, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
15. Authorizing Payment to Midwest Environmental Consulting Services Inc., for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Denise E. Winfrey, Member
SECONDER: Gloria Dollinger, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
16. Authorizing Payment to Kluber Architects & Engineers for the Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Mike Fricilone, Vice Chair
SECONDER: Donald A. Moran, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
17. Authorizing Payment to Leopardo Companies Inc., for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Denise E. Winfrey, Member
SECONDER: Donald A. Moran, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
18. Authorizing Payment to Wight & Company for the Will County Animal Control Facility
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Annette Parker, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
19. Authorizing Payment to DLZ for the Will County Animal Control Facility
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Gretchen Fritz, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
20. Authorizing Payment to Wight & Company for the Will County EMA Facility
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Gloria Dollinger, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
21. Authorizing Payment to B&F Construction Code Services Inc., for the Will County EMA Facility
RESULT: APPROVED [UNANIMOUS]
MOVER: Donald A. Moran, Member
SECONDER: Gloria Dollinger, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
22. Authorizing Payment to DLZ for the Will County EMA Facility
RESULT: APPROVED [UNANIMOUS]
MOVER: Mike Fricilone, Vice Chair
SECONDER: Donald A. Moran, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
VII. OTHER NEW BUSINESS
VIII. PUBLIC COMMENT
IX. CHAIRMAN'S REPORT / ANNOUNCEMENTS
Mr. Tuminello stated with the final payments being approved on the Public Safety
Complex, the total revised GMP, for the entire complex and SWAT building $33,616,057, the total construction costs were $33,025,656 and we were $590,401 under budget.
X. EXECUTIVE SESSION
XI. ADJOURNMENT
1. Motion to Adjourn at 11:54 AM
RESULT: APPROVED [UNANIMOUS]
MOVER: Charles E. Maher, Member
SECONDER: Gretchen Fritz, Member
AYES: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
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