Will County Capital Improvements Committee met May 15.
Here is the minutes provided by the Committee:
I. Call To Order / Roll Call
Chair Ray Tuminello called the meeting to order at 9:36 am
Attendee Name; Title; Status; Arrived:
Ray Tuminello Chair Present
Mike Fricilone Vice Chair Present
Gloria Dollinger Member Present
Gretchen Fritz Member Late
Charles E. Maher Member Late
Donald A. Moran Member Present
Annette Parker Member Absent
Beth Rice Member Late
Denise E. Winfrey Member Present
Also Present: J. Moustis, H. Brooks, R. Freitag and M. Johannsen.
Present from State's Attorney's Office: M. Tatroe.
II. Pledge Of Allegiance To The Flag
Mr. Fricilone led the Pledge of Allegiance to the Flag.
III. Approval Of Minutes
1. WC Capital Improvements Committee - Regular Meeting - May 1, 2018 11:00 am
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Mike Fricilone, Vice Chair
Ayes: Tuminello, Fricilone, Dollinger, Moran, Winfrey
Absent: Fritz, Maher, Parker, Rice
IV. Old Business
1. Update from Courthouse Delivery Teams (Wight, Gilbane & Farnsworth)
(Discussion)
Mr. Lesniak reviewed the attached Project Status for May 15, 2018.
Ms. Fritz arrived at this juncture.
Mr. Tuminello stated if you have not seen the site lately take a look. It is unbelievable how fast it is changing. Watching the building come out of the ground is impressive. On the MEPs the sleeves were being installed last week.
Mr. Lesniak stated most of the MEPs for the decks have been installed except for the west side, the east side is done. They finished off the MEPs in the core, which is a major pour today and that will get us to the second floor. We hope to have a pour every three days; two days to tie steel and one day to pour; the next day they will jack it up and pour. For steel we need to get to the third floor for our first sequence. After that they will never catch the concrete; they will be done before the steel is done.
Mr. Tuminello asked when do you expect the steel to arrive?
Mr. Lesniak replied the first trucks will arrive on May 29th.
Mr. Moran asked when will the slip forming top out?
Mr. Lesniak responded it will be late August before we start taking down the top out for the slip forming.
Mr. Tkac stated there is a picture on the handout from the inside. It is a self- climbing concrete forming system. That will remain ahead of the concrete floor that will be poured. At each climb, the pour is half a floor, because of the floor to ceiling height. There is two pours per floor.
Mrs. Rice arrived at this juncture.
Mr. Lesniak stated the first floor is the hardest because it has all of the tie-ins for the PT slab so it took longer to put all of that in. Now the climbing forms are relatively easy. We have about 22 tons of steel on the first pour and about 10 tons after. It is about half the time and very straightforward after today. The learning curve will disappear quickly because it is repetitious.
Mr. Tuminello asked how long before the residents will see the building at full height?
Mr. Lesniak replied late November is when it will be topped off. They will start seeing it clearly at about the sixth floor.
Mr. Tkac stated yesterday I asked what color the steel will be primered either gray or red. The answer was there will be no primer, because when the steel goes up it will look rusty until the fire proofing goes on.
Mr. Lesniak stated we are scheduling the spraying; they come in after we pour a deck and start spraying.
Mr. Dwyer stated we are working through supporting the shop drawing and submittal reviews. We are separating the LEED certification for the project, into two submittals. We are doing the design phase submittal right now. At the last meeting it seemed to be a preference to go with the PV. We are moving forward with the steel and readiness and we will wait on a final decision for the panels themselves. That impacts our LEED submittal. We are proposing to include it in the LEED submittal as though we are moving forward. If you decide to not move forward, it is easier to back it out of the submittal versus putting it into the submittal. It will be three more credit points toward the LEED submittal. We will keep you posted on how it is progressing.
Mr. Lesniak stated I should have some budget costs back this week and will have an idea of what the PV panels will cost. It will be broken down to show infrastructure only or the whole thing.
Mr. Maher arrived at this juncture.
Mr. Moustis stated there is a certain alloy to our steel; are there are specs on the steel? How do you check the alloy to make sure the steel and everything is up to the specs we are requiring? How does the inspection of the steel work?
Mr. Lesniak replied it is in our submittals we have with the Iron Workers. We could do testing and that would mean having our testing agency take tabs, literally pieces of the steel off and test it. That is something we could do, but it is in the specs we provided. The testing processing was explained.
Mr. Moustis clarified we do not test for the integrity of the steel.
Mr. Rickert stated the current focus of Farnsworth is to ensure we have an aligned construction quality and commissioning program. We are ahead of the activities about to ramp up in the next few months. Our focus is working with them and part of that includes attending the trade contractors’ kickoff meeting. We are attending to make sure the trade contractors understand the expectations from a quality and commissioning perspective. We have one meeting today with the controls contractor, who is the same contractor as the Public Safety Complex. Part of the discussion today is lessons learned from that project.
Mr. Fricilone asked if Mr. Dwyer and Ms. Bluemer are still working on the paybacks so we are ready when we get the numbers for the PV and if that will be put together before we make our decision.
Mr. Dwyer replied we will come back with the information. We wanted to get the steel rolling, but we will definitely provide an update from the preliminary information provided at the last meeting. At the last meeting we were in the middle of the process, we had part of the information for the PV panels on the sallyport roof, but now we have the panels on the penthouse and upper roof area. I will work with Ms. Bluemer and Mr. Lesniak for the cost. Ms. Bluemer has been tracking the longer term cost items for maintenance and such. We will work together as a team and tie it all together.
Mr. Fricilone stated we know we don’t have to make the actual unit decisions, but it would be nice to make the decision if we have the information and everything looks good.
Mr. Dwyer added we talked at the last meeting, how the quality is improving on the PV panels and I think we will work with what is the most reasonable, high quality panel, then if you wait six months to a year, we will revisit and determine the most efficient panel at that time. Our initial analysis will be based on the information we have today.
Gilbane Project Status May 15, 2018
(Handout)
2. Discussion Re: Animal Control Facility and EMA Building
(Discussion)
Mr. Van Essen stated we had our final 100% DD review with the Animal Control staff yesterday. On Friday we met with EMA to do the initial programming for the EMA facility. Mr. Scott Creech was brought in to look at the site to meet all the requirements. It was a very good meeting and it laid down the programming for the actual building.
Mr. Tuminello asked the site is so tight, you are at 100% with Animal Control, if we pick a CM to work on both projects, because of the constraints; how does EMA get to the point we are with Animal Control?
Mr. Dwyer replied in terms on complexity, Animal Control has a little more stuff going on. We are at 100% DD, but we have to finalize the construction document phase for Animal Control. With EMA we have a good idea what the layout program elements needs to be; it is a more simplified building. We are trying to push forward quickly on that work and get them caught up and align the two projects schedule wise. We talked at the last meeting about the benefits of building the two concurrently for efficiencies and site logistics. That is our objective. We were targeting late July to be done with the construction documents and get them to bid. We continue to fine tune the schedule. And we are now talking a late July or early August timeframe to be ready to go to bid. Then we will work with Ms. Weiss to work the logistics of bidding. Once you decide who the CM will be, we will roll them into the discussions as well. Our plan is to get all the construction documents for both projects done as one primary package. Then it will be up to the CM to decide how to bid. They may decide to do two groupings for efficiency and timing because it is a lot to go through a ton of individual trade packages all at once; that will not impact the schedule; it will be sequencing. They would hit the site and want lead items early. We are in good shape with a goal of having that bid out and trying to target a construction start of late September or early October to get both jobs moving forward in construction.
Mr. Van Essen stated the RFQ to qualify smaller CM companies was released. We had a pre-bid meeting last week; seven companies attended. They proposals are due by the end of the month. We will then do the interviews and bring it to the full Board in July.
Mr. Tuminello asked Mr. Moustis if he was going to bring the applicants before the Interview Committee?
Mr. Moustis replied yes; understand we are just qualifying companies. We are saying these companies are qualified to do county work. We will not be doing a selection to do work, we are qualifying them. When you are ready we will convene the CM Interview Committee to move forward. If you feel there are companies not qualified, don’t bring them forward. We are creating a list of qualified companies who can do the work. We will then interview off of the list.
Mr. Maher asked to see the criteria used to put companies on the list. It will help us understand how you came to that decision.
Mr. Brooks asked is there a system in place to qualify and disqualify companies?
Mr. Tkac replied through the submittal process, part of the RFQ, they have to demonstrate similar project experience with smaller projects and the bonding authority for the projects.
Mr. Moustis added this is not unusual, we do this all the time. We qualify companies and keep a list of companies qualified to do work for the county.
Mr. Tuminello stated it is good practice to periodically review the list as conditions can change within a company.
V. Other Old Business
VI. New Business
1. Presentation Re: Chicago Street Reopening Project - Attachment Added
(Jim Trizna, Public Works, City of Joliet)
Mr. Tuminello introduced Mr. Jim Trizna, City of Joliet Public Works for a presentation on the reopening of Chicago Street. After we entered into an agreement with Joliet to open up Chicago Street, there were questions about how the road will flow. Mr. Trizna will give us a short explanation of the project.
Mr. Trizna stated this project has been talked about for many years. Opening Chicago Street between Washington and Jefferson Street will become a reality within a year or so. In January the County and City approved a comprehensive agreement for land swaps and other issues. One item on the comprehensive plan, was the County has deeded over a parcel of land for Chicago Street to be reopened. The street was open until the mid-1980’s when it was closed to create a parking lot for the current courthouse. The City will be reconstructing Chicago Street where there is currently parking; curb and gutter and a water main. The storm sewer will be put in this year as a separate project. There will be a master storm sewer going in that direction and it is good for the City and our wastewater facilities. There will be a presentation by Ms. Allison Swisher in the future. That project will happen this summer, most of the work will be done during the night to avoid conflicts with City Hall, Courthouse and other activities happening downtown. We will rebuild Chicago Street, including new pavement, curb and gutter, with one lane of traffic in each direction. The west side of the street will have parking, next to the existing courthouse. At the north end of Chicago Street will be a right turn lane for people heading north and wanting to head east on Jefferson Street. We will modernize the traffic signal at that corner. The south end at Washington Street and Chicago Street will be a four way stop sign. Due to traffic counts, site problems with the viaduct and elevated tracks the State would not allow for a signal. Chicago Street and Scott Street are actually State Route 53. There will be sidewalks on both sides of the street. On Jefferson Street we will be doing improvements between Ottawa and Scott Streets. The entire length the pavement will get ground, resurfaced with pavement markings. The segment between Ottawa and Chicago Streets will maintain parallel parking on the north side of Jefferson; the south side will have a bus lane for a majority of the lane. When you get east toward Chicago Street there will be a designated right turn lane to head south of Chicago Street. The section of Jefferson Street between Chicago and Scott Street; the north side will remain the same with a turn lanes and the south side past Chicago Street will have a designated right turn lane into the parking lot. At the east end of Jefferson, on the south side, past the entrance to the parking lot, we will have parallel parking n.
Mr. Fricilone asked will there be just striping or soft barriers so people will not turn into parked cars?
Mr. Trizna replied we are not planning barriers at this time, it will be pavement with stripping.
Ms. Fritz asked will the on street parking on Chicago Street be regular on street parking or handicap parking?
Mr. Trizna responded the current plan is for metered parking.
Mrs. Dollinger asked with the bus lane, will you make the buses take a right or merge through traffic at the intersection to go east?
Mr. Trizna answered most of the buses will merge and continue east on Jefferson Street.
Mrs. Dollinger stated it is confusing now with the buses, I am worried about buses merging into the one lane of traffic.
Mr. Trizna stated we will have two eastbound lanes of traffic on Jefferson Street, a bus lane and a short right turn lane to head south on Chicago Street.
A discussion took place regarding the location of the current courthouse, where Chicago Street will be opened and security.
Mr. Moran asked what is the estimated completion time for the parking lot?
Mr. Trizna replied we are expecting to have it completed in 2019, before the new courthouse opens.
Mr. Trizna continued we will be putting in City of Joliet decorative lighting on Jefferson Street, between Ottawa and Scott. It is the same lighting we put on Joliet Street, north of Cass Street. On one side of the street you will have the tall 35 feet lights, directly across will be the pedestrian lights on the entire section of Jefferson between Ottawa and Scott. The green decorative lighting will be added to Washington Street from Chicago to Scott and on Scott Street between Washington and Jefferson. On Chicago Street it will be different, it will be decorative lighting, we will put it in between Washington and Jefferson. We have been working with a consultant and there will be further improvements on Chicago Street as time goes on. They have talked about doing a different black colored lighting, like the Cathedral area. We will have street lights in the corners and midblock will be pedestrian lights. That will be the beginning of the Chicago Street lighting schematic. A review of the ingress and egress of the parking lot from Jefferson and Chicago Streets took place.
Mr. Fricilone stated the Chicago Street exit looks confusing. You have two exits and one entrance. Will people going southbound on Chicago Street turn left into the lot?
Mr. Trizna stated yes, you will be able to do that. A majority of the people will be on Jefferson Street and they will come into the lot from Jefferson Street.
Mr. Fricilone stated everyone says Chicago Street will be very busy and the turn into the lot from Chicago Street seems confusing.
Mr. Trizna stated we will look at that when we complete the design and change if necessary.
Mr. Maher stated the marketing Joliet is doing is trying to bring people from outside the area to downtown. Most people from the north would come down Chicago Street from Route 53.
Mr. Trizna stated some may come from that direction. Our focus is to allow a straight shot from I-80 to downtown. Currently, there are two lots in this area; a City lot to the east and the County lot closer to the courthouse. We will rebuild this as one lot, as part of the IGA, storm sewer, curb and gutter, new pavement, decorative lighting and islands in the parking lot. The lot will be turned over to the County and be County owned. It will be a “pay and display” lot, with three pay stations, locations were reviewed. You will park, pay and display in your car the receipt. Approximately 95% of the phase 1 engineering design has been completed. We have started phase 2, the hard design of the improvement. The goal is to have that completed by November, go to bid in December and have the entire reconstruction completed in 2019. We are planning to do the lots in halves and keep half of the lot open at all times.
Ms. Fritz stated this is more for this Committee and the Board; he is saying “pay and display” parking. If we don’t have a gated mechanism where you push a button, take a ticket and pay based on time before you leave; how will we enforce payment? The City has parking enforcement, we don’t. If it is not gated, we would have to do parking enforcement. Otherwise, people will park for free. I don’t believe “pay and display” is going to work for us the way it does for the City of Joliet.
Mr. Tkac stated our hope is to automate this process. We are looking at a number of different options and “pay and display” is only one option. Currently, we have employees who manage the parking. Ultimately, that will become very close to being automatic.
Ms. Fritz asked could those people be redeployed to do enforcement? The demands of enforcement will be very different from sitting in a booth.
Mr. Moustis stated do we have the right to enforce payment? I would put up the gates.
Mrs. Dollinger stated I am still very concerned about the buses merging into traffic near the entrance to the parking lot and turning right onto Jefferson Street. Have we looked at traffic patterns? The entire intersection can be confusing, especially to people coming from out of town to go to the courthouse.
Mr. Trizna stated we will ask our designer to look closely at this and if we need to modify something we can. With the transportation center opening, Pace is applying for grants to build a bus station. If awarded the grants a bus facility would be built south of the railroad tracks on the New Street parking lot. If that happens some of the bus traffic will move there.
Mr. Moran stated the Chicago Street work will be done, while the existing courthouse is operating. Could a parking lane be designated for handicap parking while we are still in this courthouse? It seems to me the phasing of the parking lot would go east to west; otherwise people using the courthouse will have to walk through the construction area to get to the courthouse. By the time you get to the west side of the parking lot, we will be close to finishing the new courthouse.
2. Demand Response at Sunny Hill Nursing Home
(Samantha Bluemer)
Ms. Bluemer stated during my 5-year review, I talked about demand response and how we were looking at that opportunity at Sunny Hill Nursing Home. We are in the process of working with PatternCat and on of their subcontractors to see if we can quality to participate in a program. Our electrical grid is in the PJM transmission territory. Demand Response is a program for those ready to curtail and use an alternate energy supply to support a large load like Sunny Hill, when the grid is stressed or there is a national or territory emergency. Our generator at Sunny Hill is so large we are able to use the generator to power a portion of the facility, if an emergency were ever to be called. You generate revenue by being available to curtail, in an emergency situation and you get a monthly payment from ComEd. We would sign a contract and there is a small capital expenditure, $10,000. It works on a credit and debit system. It is similar to a meter for the generator; any money we put in for the monitoring software all comes off of our payment. The first few months we will not receive anything as it will pay for the initial investment; after that is it positive cash flow. PJM has not had an emergency in over 15 years. The only other requirement is that we test the generator once a month, when ComEd tells us to, to prove we can curtail the load they would be relying on us to curtail in the emergency situation. They pay us back for all the fuel used for the testing. There is very little cost associated with the testing and the IDPA requires us to test the generator monthly.
Mr. Fricilone stated that generator is also a backup for the Health Department. Kluber is doing studies to figure out how that would power the new building or if we need a separate one. Does that affect any of this?
Ms. Bluemer replied she would touch base with Kluber and see exactly what the plans are. This is a great thing to look at with all our new facilities that will have a natural gas or other generator to maximize the revenue generating potential of our existing assets. We are having an electrician look at what split load is serving Sunny Hill versus the Health Department. I have not received the results back from their assessment.
Mr. Fricilone stated you should work with them, because I know they are looking at the split load as well to determine if they are keeping the new Health Department on the split or if they think it is better to do an individual one for the Health Department.
Mr. Tuminello stated they are running the data right now. They found the lead going into the existing Health Department is at the far end of the building compared to where they thought it came in, near the generator. Since they found the new lead, pushing it to the new building is an option. It is so close we will not lose the integrity.
Ms. Bluemer stated that generator is large enough to power the entire block. We just need to determine if it can curtail enough of Sunny Hill’s electricity use to qualify. I feel confident in saying it does. I will give you an update on the numbers when I have them. We have spoken with Ms. Halverson and we are going to explain the process to her. This is not a risk to safety. It will be seamless; when the power goes off and the generator kicks in there is a three to eight second delay. With demand response, the generator is running before you switch it over. Northwestern Hospital participates in demand response and it is also a very critical load facility. There is no threat to the safety of the residents.
Mrs. Rice asked we have a large generate due to the nature of the facility, would it make sense to put a generator at the new facility?
Mr. Tuminello replied that question came up in our meeting with Kluber and the Health Department. They are going to run the tests to see if that will be left alone or if while building a new building would there be an opportunity to put one in if needed. They are conducting the testing and will let us know. If we are building an 80,000 sq. ft. building is that generator enough to power Sunny Hill, the Health Department and be on the grid as well. We may need a small generator for the new building while participating in the program.
3. Authorizing Payment to Stromsland, DeYoung & Prybys for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Mike Fricilone, Vice Chair
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
4. Authorizing Payment to Leopardo Companies Inc., for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
5. Authorizing Payment to Midwest Environmental Consulting Services Inc., for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
6. Authorizing Payment to Geocon Professional Services for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Charles E. Maher, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
7. Authorizing Payment to Hepa Inc. Asbestos Abatement for the Will County Public Safety Complex
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
8. Authorizing Payment to Gilbane Building Company for the Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
9. Authorizing Payment to Seeco Environmental Services. Inc., for the Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
10. Authorizing Payment to Midwest Environmental Consulting Services Inc., for the Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gloria Dollinger, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
11. Authorizing Payment to Farnsworth Group for the Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
12. Authorizing Payment to Kluber Architects & Engineers for Will County Health Department
()
Result: Approved [Unanimous]
Mover: Denise E. Winfrey, Member
Seconder: Gloria Dollinger, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
13. Authorizing Payment to Wight & Company for the Will County Animal Control Facility
()
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
VII. Other New Business
VIII. Public Comment
IX. Chairman's Report / Announcements
X. Executive Session - Necessary To Discuss Land Acquisition
1. Motion to go into Executive Session for Discussion of Land Acquisition at 10:30 am
Result: Approved [Unanimous]
Mover: Mike Fricilone, Vice Chair
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
2. Motion to Come Out of Executive Session at 10:55 am
Result: Approved [Unanimous]
Mover: Mike Fricilone, Vice Chair
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
XI. Adjournment
1. Motion to Adjourn at 10:55 am
Result: Approved [Unanimous]
Mover: Charles E. Maher, Member
Seconder: Gloria Dollinger, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Rice, Winfrey
Absent: Parker
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