Fountaindale Public Library District Board of Trustee met April 19.
Here is the minutes provided by the Board:
Call To Order:
The meeting was called to order at 7 p.m. by President Margaret (Peggy) Danhof.
Roll Call:
The roll was called by recorder, Juanita Lennon, and a quorum was established.
Present:
Present at roll call were Steven Prodehl, Robert Kalnicky, Kathryn Spindel, Ruth Newell and Margaret (Peggy) Danhof.
Absent:
Trustee Celeste Bermejo and Trustee Marcelo Valencia
Trustee Valencia entered at 7:03 p.m.
Fountaindale Staff Present:
The following staff was present: Paul Mills, Juanita Lennon, Andreea Dobrescu and Joyce Arellano.
Public Present:
The following public was present: Jody Hargett.
Agenda Approval:
Following the Pledge of Allegiance, Danhof asked for a motion to approve the agenda. A motion was made by Kalnicky, seconded by Spindel.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Danhof
Nayes: None
Absent: Valencia, Bermejo
Minutes Of The Board Meeting – March 15, 2018:
The minutes of the board meeting held March 15, 2018 were presented. A motion to approve the minutes was made by Spindel, seconded by Newell. Minutes were approved as read.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Danhof
Nayes: None
Absent: Valencia, Bermejo
Trustee Valencia entered at 7:03 p.m.
Employee Recognition:
President Danhof recognized Andreea Dobrescu for her 10 years of service and presented her with a certificate and keychain.
Comments From The Public:
No comments were made.
Friends Of The Library:
Jody Hargett reported that last week’s Spring Book Sale was the 2nd most successful book sale in history with a total sale of $2,232. The Friends did a paid Facebook ad which helped to spread the word. The library donated old e-readers for the book sale which totaled $318 in sales. Also during the sale, the Friends received 20-25 new memberships.
Hargett also reported that the Friends checking account was compromised. They are working with BMO Harris to resolve the issue and Mills offered to help as well.
Lastly, Hargett reminded the Board that the Friends Annual Dinner will be on Tuesday, April 24 at 6 p.m. in Meeting Room A.
New Business:
Approval of Revisions to Strategic Plan-
A motion to approve the revisions to the Strategic Plan was made by Valencia, seconded by Newell.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Approval of Volunteer Policy-
A motion to approve the Volunteer Policy was made by Kalnicky, seconded by Prodehl.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Approval of Attendance, Punctuality and Dependability Section for the Employee Handbook-
A motion to repeal the existing Attendance, Punctuality and Dependability section in the Employee Handbook and to approve the revised Attendance, Punctuality and Dependability section for the Employee Handbook was made by Spindel, seconded by Valencia.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Approval of Overtime Policy and Procedures and Deductions from Pay Sections for the Employee Handbook.-
A motion to repeal the existing Overtime Policy and Procedures and Deductions from the Pay sections in the Employee Handbook and to approve the revised Overtime Policy and Procedures and Deductions from the Pay sections for the Employee Handbook was made by Valencia, seconded by Newell.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Approval of Payment of Salary Section for the Employee Handbook-
A motion to repeal the existing Payment of Salary section in the Employee Handbook and to approve the revised Payment of Salary section for the Employee Handbook was made by Newell, seconded by Valencia.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Approval of Performance Evaluation Program and Compensation Program Section for the Employee Handbook-
A motion to repeal the existing Performance Evaluation Program and Compensation Program section in the Employee Handbook and to approve the revised Performance Evaluation Program and Compensation Program section for the Employee Handbook was made by Prodehl, seconded by Valencia.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Approval of Personnel Records and Personnel Record Review Sections for the Employee Handbook-
A motion to repeal the existing Personnel Records and File Review Policy sections in the Employee Handbook and to approve the revised Personnel Records and Personnel Record Review sections for the Employee Handbook was made by Newell, seconded by Valencia.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Approval of Rest Breaks, Meal Breaks and Break Time for Nursing Mothers Section for the Employee Handbook-
A motion to approve repeal the existing Meal Times and Rest Breaks section in the Employee Handbook and to approve the revised Rest Breaks, Meal Breaks and Break Time for Nursing Mothers section for the Employee Handbook was made by Valencia, seconded by Kalnicky.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Approval of Timekeeping Records Section for the Employee Handbook-
A motion to repeal the existing Timekeeping Records section for the Employee Handbook section in the Employee Handbook and to approve the revised Timekeeping Records section for the Employee Handbook section for the Employee Handbook was made by Prodehl, seconded by Spindel.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Library Projects:
Approval of ITsavvy LLC Proposal for Public Computer Request for Proposals-
A motion to approve the ITsavvy LLC proposal for public computer request for proposals with the cost to be paid from the Building Fund was made by Kalnicky, seconded by Newell.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Approval of Pace Systems Quotation for Additional Security Cameras-
A motion to approve the Pace Systems quotation for additional security cameras with the cost to be paid from the Building Fund was made by Newell, seconded by Valencia.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Correspondence:
Illinois Libraries Matter posted a blog written by President Danhof regarding the Illinois Library Association Trustee Forum.
The library received a letter from Secretary of State Jesse White. The library was awarded a fiscal year 2018 Illinois Public Library Per Capita Grant in the amount of $84,603.75. It is not known when the funds will be received.
The West Suburban Community Pantry sent the library a thank you card for the recent Easter basket donations from the library staff committee.
Treasurer's Report:
The Treasurer's Report for March, 2018 was presented by Treasurer Spindel and will be filed for audit.
Bills For Approval:
Bills Paid Report – April, 2018-
Bills paid for the month of April in the amount of $105,095.38 was presented for approval. Motion to approve was made by Prodehl, seconded by Kalnicky.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Bills Payable Report – April, 2018-
Bills payable for the month of April in the amount of $169,407.78 was presented for approval. Motion to approve was made by Spindel, seconded by Valencia.
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
Director's Report – March, 2018:
Mills discussed the Board photo taken at the Best of Bolingbrook Business Awards. It will be used as the new group photo for the Board.
The executive director evaluation documents were distributed.
Unfinished Business:
None.
Reports:
Building – None.
Finance – The next meeting will take place on April 25.
Strategic Plan – The revised plan was approved earlier in the meeting.
Personnel – None.
Announcements:
The Bookmobile will participate at the Tons of Trucks event on Sunday, April 22 from 11 a.m. to 2 p.m.
The library is hosting a Cinco de Mayo Celebration on Saturday, May 5 from 12:30 to 5:30 p.m.
The Community Service Council of Northern Will County is partnering with the library to present Money Smart Week, which will take place beginning Tuesday, April 24.
National Day of Prayer is on Thursday, May 3 at 5:45 a.m.
Trustee Newell will be hosting a security conference on Saturday, April 28 in the library.
The Friends Annual Dinner will be next week on April 24 in the library.
Trustee Prodehl will be taking part in the Lawyer in the Library event on June 30 in the library.
Executive Session:
A motion was made by Kalnicky, seconded by Newell, to enter Executive Session at 8:17 p.m. for Personnel 5 ILCS 120/2 (c) (1).
Ayes: Prodehl, Kalnicky, Spindel, Newell, Valencia, Danhof
Nayes: None
Absent: Bermejo
A motion was made by Spindel, seconded by Valencia, to return to Open Session at 8:30 p.m.
Open Session
Adjournment:
A consensus was taken and the Board adjourned at 8:34 p.m.
https://www.fountaindale.org/wp-content/uploads/Board/2018/04/April-2018-Minutes.pdf
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