Village of Manhattan Board of Trustees met February 20.
Here is the minutes provided by the Board:
A Regular Meeting of the Village of Manhattan President and Board of Trustees was held on Tuesday February 20, 2018. Mayor Doyle opens the meeting at 7:00 p.m. Roll call: Trustee Beemsterboer aye, Trustee McDonough aye, Trustee Reeves aye, Trustee Biscan aye, Trustee Doyle aye, Trustee Naughton aye. Also present are Becker, Doyle, Pintar, Sing, Taylor, Tyk and Wazny.
Doyle motion to approve the Consent Agenda As Follows: The Regular Minutes of the February 6, 2018, And Bills List For February 20, 2018. McDonough second. Roll call: Beemsterboer aye, McDonough aye, Reeves aye, Biscan aye, Doyle aye, Naughton aye,. (6 ayes, 0 nays, 0 absent). Motion Carried.
Village Administrator Sing informs the Mayor and Board of Trustees that they have before them An Ordinance Adding Chapter 14 To Title 2 Of The Village Code To Provide For The Licensing Of Raffles Conducted By Non-Profit Organizations In The Village Of Manhattan, Will County, Illinois. Illinois Law allows non-profit organizations to hold raffles subject to the approval by a local municipality. Raffles are becoming more popular as a fund raising mechanism for non-profits. One of our religious organizations has inquired about holding a “Queen of Hearts” raffle. We have been working with the Village Attorney to draft an Ordinance and after the last Board Meeting some board members did have some concerns so some changes have been made. The key points, an Organizations must be a bona fide religious, charitable, labor, business, fraternal, educations, or veterans’ organizations operating continuously for a at least the last 5 years, if adopted, the Village must prepare, publically announce, and publish an annual summary report of raffles, this recommendation is located in Section 2-4-10 of the ordinance. Applicants must meet certain moral criteria. Three (3) classes of licenses would be created; One is Multiple raffles with single raffle winnings under $10,000 and total prizes of all raffles not to exceed $100,000. Cost of license is $100.00. Single raffles with winnings not to exceed $100,000. Cost of license is $100.00 and Single raffle with winnings under $2,500,000. Cost of license is 2% of the jackpot paid every 90 days as the raffle is occurring and final payment due when jackpot won with $100.00 minimum cost. Village Administrator Sing ask that if the Board Members have any concerns with the changes, please let him know.
Village Administrator Sing informs the Mayor and Board of Trustees that they have before them A Resolution Authorizing The Execution Of An Amendment To The Contract Between The Village Of Manhattan And Waste Management For Refuse, Recycling, and Yard Waste Collection. (At Your Door Special Collection). Manhattan Residents have little options to dispose of hazardous waste properly and legally. To provide more convenient option to its residents, neighboring communities have contracted with Waste Management for their At Your Door Special Collection. This program comes at a cost of $1.30 per household and would be applied to all households who currently have garbage service. The program will collect the items from the front door of the home. Items accepted include TVs, vehicle batteries, fluorescent tubes and CFL lights, computers, monitors, printers, DVD players, VCRs, microwaves, garden chemicals, swimming pool chemicals, kerosene, oil antifreeze cleaners, most vehicle fluids, oil and latex stains, oil and latex paints, thermostats and cell phones. The program will not accept biological waste, ammunitions and explosives, appliances, construction materials, containers over 5 gallons, food waste or cooking oil, fire extinguishers, tires and medicines. The contract would be for one year, but can be negotiated at the renewal of the contract. Representatives Mike Morley from Waste Management, explains that they will take Medical sharpies if package correctly, and they will pick-up one item, but smaller items like the sharpies and paint cans can be combined for more efficiency in making pick-ups. All items will be left on the porch, not on the curb. Village Administrator Sing explains that this will not include the Apartments, but if a person who lives in apartment and has a family member in town, they can take advantage of the program through the family member. Trustee Naughton feels that the program is a good program that the Village needs. Trustee Naughton would like to know how they are going to educate the residents. Mike Morley explains that they will be sending out postcards that will explain the program to the residents. Mike Morley also explains that they will be able to order the service several ways. Trustee Reeves ask if this program will cause an increase in billing. Village Administrator Sing explains yes that there would be a monthly increase of $1.30, to each household. Trustee Biscan, along with several other Board Members hope that this program stops the dumping of certain items.
Beemsterboer motion to Approve A Resolution Authorizing The Execution Of An Amendment To The Contract Between The Village Of Manhattan And Waste Management For Refuse, Recycling, And Yard Waste Collection. (At Your Door Special Collection). Biscan second. Roll call: McDonough aye, Reeves nay, Biscan aye, Doyle aye, Naughton aye, Beemsterboer aye. (5 ayes, 1 nay, 0 absent). Motion Carried.
Village Administrator Sing informs the Mayor and Board of Trustees that they have before them a Request To Use Foxford Drive/US 52 Intersection For Annual Dad’s Day Fundraiser. The Will-Grundy Building and Construction Trades Council and Kankakee/Iroquois Counties Building Trades of the AFL- CIO are requesting to use the Foxford Drive/US 52 intersection as a location for their annual Dad’s Day fundraiser for Diabetes on June 16, 2018 from 8:00 A.M. to 12:00 P.M. The Sender of the letter has been contacted by staff and they understand that the Village only has jurisdiction over Foxford Drive and they would also need State and County approval to use all 4 “corners” of the intersection.
Naughton motion to Approve Allowing The Use Of Foxford Drive and Route 52 On June 16, 2018 For The Annual Dad’s Day Fundraiser. McDonough second. Roll call: Reeves aye, Biscan aye Doyle aye, Naughton aye, Beemsterboer aye, McDonough aye. (6 ayes, 0 nays, 0 absent). Motion Carried.
Village Administrator Sing informs the Mayor and Board of Trustees that they have before them Approval of State Street Auto Invoices Totaling $25.00. Trustee Doyle is the owner of State Street Auto, for the Village to continue using State Street Auto; we followed the Illinois Municipal Code which sets parameters for doing business with elected officials. The Village Executed the final Contract not to exceed $2,000 annually with State Street Auto. If approved the total expended under the extended contract is $1,190.50.
Beemsterboer motion to approve the State Street Auto Invoices Totaling $25.00. McDonough second. Roll call: Biscan aye, Doyle abstains because of the Personal Interest He Has in State Street Auto, Naughton aye, Beemsterboer aye, McDonough aye, Reeves aye. (5 ayes, 0 nays, 1 abstain, 0 absent). Motion Carried.
The Mayor and Board of Trustee Review the Finance Department Monthly Report and at this time have no questions.
Village Administrator Sing informs the Mayor and Board of Trustees that they have before them An Ordinance Adopting The Fiscal Year 2018-2019 (May 1, 2018-April 30, 2019) Budget In Lieu Of Passage Of An Appropriation Ordinance, that is Pending.
The Mayor and Board of Trustee Review the Public Safety Department Monthly Report and at this time have no questions.
Chief Wazny informs the Mayor and Board of Trustees that the Department was presented a Plaque for their Outstanding Financial Support in the 2017 Law Enforcement Torch Run for Special Olympics Illinois, by raising $6,730.82.
The Mayor and Board of Trustee Review the EMA Monthly Report and at this time have no questions. Director Doyle informs the Mayor and Board of Trustees that they had a quite January, with only 4 calls for service.
The Mayor and Board of Trustees Review the Public Works Monthly Report and at this time have no questions. Trustee Reeves would like Public Works Supervisor Tyk to explain the problems they were having at the end of some of the driveways in the community during the snow events. Public Works Supervisor Tyk explains that several residents were throwing the snow into the roadway, which causes ice to build up in the roadway and is a safety issue. Supervisor Tyk explains that the snowplow drivers are proud of how they clean up the streets in the Village, and the last snow storm the plow drivers worked around the clock cleaning up the roadways, but had problems when they were doing clean up with several people placing the snow in the roadway and yelling at the snowplow drivers. Village Administrator Sing points out that there is an Ordinance in place that prohibits the blowing or shoveling snow into the roadway, the Mayor and Board of Trustees at the time felt that this problem was safety concern. Supervisor Tyk asked that residents blow or shovel the snow off to the side. Trustee Naughton comments on the new report, and how he likes the time listings, he is a little concern that loading salt takes longer then spreading. Public Works Supervisor Tyk explains that the salt becomes wet and frozen and need to be broken up before it can be loaded on to the trucks, as well arranging what is left in storage. Trustee Beemsterboer is concern on the time it takes to do JULIE Locates and recommends that the Mayor and Board of Trustee consider for the future hiring a part-time person, or full-time person to just do JULIE Locates, instead of using a full-time Public Works Labor that could be assisting with other major task in the department. Public Works Supervisor Tyk explains that JULIE Locates are a very specialized position and the Public Works employee who is assigned to do this, was hired because he came from this type of background and he is very good at it. Trustee Beemsterboer would just like the Board to keep this in their minds for future budgets. The Mayor and other Board Members agree.
Public Works Supervisor Tyk informs the Mayor and Board of Trustees that they have before them the 2018 Annual Street Project-Re-Surfacing Curb And Gutter Repairs, Structure Adjustment, And Sidewalk Repairs. The Mayor and Board of Trustees review the Project Summary of streets that will be resurfaced through town, as well as the other work that will be don with storm structure adjustments, curb and sidewalk repair, and street re-stripping. Supervisor Tyk reviews the time line for bidding and approving the projects. Public Works Supervisor Tyk and Village Administrator Sing recommend that the Mayor or Board of Trustee take a drive around the Village to see if they have any issues that they feel need to be addressed in the community then please contact Supervisor Tyk so the Engineer and he can place it on the project list.
The Mayor and Board of Trustee Review the Engineering Monthly Report and at this time have no questions.
The Mayor and Board of Trustee Review the Development Department Monthly Report and at this time have no questions.
Village Clerk Becker informs the Mayor and Board of Trustees that Early Voting will begin on Monday March 5, 2018 thru Friday March 16, 2018, from 9:00 A.M., to 4: 30 P.M., for Manhattan Village and Township Residents. Residents of the Village of Manhattan and the Manhattan Township at the Manhattan Village Hall.
Mayor Doyle would like to Thank the representatives from the “No To Northpoint” group for meeting with Trustee McDonough, Staff and him following their informational meetings in Manhattan. The Village last met with Northpoint representatives on October 5th, in which they were not interested in opening formal negotiations with Manhattan, until they knew the project’s fate in Elwood. In Mid October 2017, Officials in Manhattan and Elwood adopted an agreement that we would work together in evaluating the current development proposal, renew our commitment to the current boundary agreement and work towards a renewed boundary line agreement. Repeated attempts by Manhattan asking Elwood to comply, which they turned down, ignored or passed off to the developer. On February 6th, 2018, the Village of Manhattan President and Board of Trustees unanimously approved a new 20 year Boundary Agreement. On February 7th, 2018, the Village of Elwood’s Mayor and Board of Trustees voted 4-1 not to approve a new Boundary Agreement. After individual discussions with all trustees, I sent a formal Notice of Default to the Village of Elwood. This Notice of Default is required by the current Boundary Agreement as a first step to formally enforce the agreement. The Notice outlined more than 10 specific instances that we feel Elwood staff, Elected Officials, and representatives violated the current Boundary Agreement. The remedies that the Village of Manhattan are seeking in the Notice, include a new 20 Year Boundary Agreement, and that the Village of Elwood publically acknowledge that it will cease and desist from performing several items that are prohibited in the Boundary Agreement. Trustee Reeves would like to Thank the Mayor for all he has done representing the Village on this at Elwood.
Trustee McDonough would like to say Thank You to Public Works Supervisor Tyk and the Public Works Department for the great job they did cleaning out the sewer grates of corn stalks, preventing flooding issues. Trustee McDonough would also like to remind everyone that Irish Fest is next weekend March 2 and 3, 2018.
Trustee Doyle would also like to Thank Public Works Supervisor Tyk and the Public Works Department for great job cleaning up, now and also after the Snow Storm.
Trustee Beemsterboer, Trustee Naughton, Trustee Biscan and Trustee Reeves would also like to Thank Public Works Supervisor Tyk and the Public Works Department, as well as the Police Department and the EMA Department for all they have done during the snow storm and the large rain event. Trustee Naughton points out that the downtown businesses really appreciate the assistance Public Works gives them in the older section. The Mayor and Board of Trustees would also like to Thank Public Works Supervisor Tyk for obtaining the Internet Exchange Signs and for working with the Chief to have them installed. Village Administrator Sing and Chief Wazny point out that they are still working on the placement of the cameras.
Naughton Motion Enter Into Executive Session For The Consideration Purchase, Lease Or Acquire Specific Real Estate Property Or For The Probable Or Imminent And Pending Litigation. Doyle second. Roll call: Doyle aye, Naughton aye, Beemsterboer aye, McDonough aye, Reeves aye, Biscan aye. (6 ayes, 0 nays, 0 absent). Motion Carried.
McDonough motion To Re-open The Regular Meeting. Doyle Second. Roll call: McDonough aye, Reeves aye, Biscan aye, Doyle aye, Naughton aye, Beemsterboer aye. (6 ayes, 0 nays, 0 absent). Motion Carried.
Naughton motion to adjourn the Regular Meeting at 8:10 p.m. McDonough second. All members are in favor.
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