Will County Capital Improvements Committee met February 6.
Here is the minutes provided by the Committee:
I. Call To Order / Roll Call
Chair Ray Tuminello called the meeting to order at 11:00 am
ttendee Name Title Status Arrived
Ray Tuminello Chair Present
Mike Fricilone Vice Chair Present
Gloria Dollinger Member Present
Gretchen Fritz Member Present
Charles E. Maher Member Present
Donald A. Moran Member Present
Annette Parker Member Present
Beth Rice Member Present
Denise E. Winfrey Member Present
Also Present: J. Moustis, H. Brooks, R. Freitag and M. Johannsen.
Present from State's Attorney's Office: M. Tatroe.
II. Pledge Of Allegiance To The Flag
Mrs. Rice led the Pledge of Allegiance to the Flag.
III. Approval Of Minutes
1. WC Capital Improvements Committee - Regular Meeting - Jan 16, 2018 9:30 am
Result: Approved [Unanimous]
Mover: Denise E. Winfrey, Member
Seconder: Gretchen Fritz, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
IV. Old Business
1. Update from Courthouse Delivery Teams (Wight, Gilbane & Farnsworth)
(Discussion)
Mr. Dave Lesniak stated we continue to excavate; we are now in rock. We are about 65% down to the footing. By the end of next week we should be very close to the area of the general footings in terms of the perimeter. Then we will start digging the deeper foundations, which are the elevator pits. We started the interior demo work, removing all of the interior walls, so you are not seeing the building come down. They are working on the two story portion and the fourth floor of the main building. We are working on our modeling for all of the underground; that is going well. It was approved and now we are working with the contractors for electrical, concrete and plumbing for all of the other trades in the first floor and basement area. We are doing that coordination and it is going well. Bid Release #4 is out. We continue to call subs to make sure we get appropriate bid coverage. Coming up at the end of next week are the steel shop drawings.
Mr. Fricilone asked when do you expect to begin the outside demo?
Mr. Lesniak responded within about three weeks. It will take that long to gut the two and four story buildings.
Mr. Maher asked has the vault come out yet? What happened to the door, I thought we were keeping it?
Mr. Lesniak replied there is nothing in the plan to salvage the door. It is in the subcontractors contract to remove it, how they see fit. He is looking at trying to take some of that out. No one indicated they wanted the door delivered or salvaged.
Mr. Tuminello stated part of the contract with the salvage company was after they took it down they would keep the scrap.
Mr. Lesniak added the scrap metal will be worth something.
A brief discussion took place regarding the doors which were removed and are now housed on the first floor of the Will County Office Building.
Mr. Jason Dwyer stated we continue to support the bids going out. There have been standard questions we are responding to. We are working on the submittals coming in and gearing up for the steel shop drawings coming in.
Mr. Moustis asked what is the next set of bids and when will they go out?
Mr. Lesniak answered Bid Package #4 is mainly the interior, carpentry, ceiling work, painting, tile and millwork. It is out to bid and due February 15th.
Mr. Jim Rickert stated now that we have the trade contractors on board we will begin to engage with them to ensure they have the right quality processes in place. We are reviewing the submittal reviews for the systems that will be commissioned.
Mr. Tuminello asked how is the weather affecting the project.
Mr. Lesniak responded we have been working through most of it, mainly because we are in rock. Short of temperatures there is nothing that can stop us.
2. Update from Will County Public Safety Complex Delivery Teams (Leopardo, Stromsland, DeYoung and Prybys, and Farnsworth Group)
(Discussion)
Ms. Nicole McElroy reviewed the attached Bi-Monthly Construction Report - February 6, 2018.
Mr. Tuminello stated I attended the IEPD Conference, and the Insultech booth had a full demonstration of the product we are putting on the building’s exterior. It is absolutely amazing to see firsthand how it assembles. I am very happy this Committee picked this product; it is not only a beautiful product, but an effective product. When you actually see the product, it was a good decision by this Committee.
Mr. Jim Prybys stated we are working on the RFI's, construction meetings, shop drawings and field reports. We think the project is going well. We like the look of the exterior also.
Mr. Jim Rickert stated we are working with Leopardo and Mr. Van Essen to close out some lingering issues related to the mechanical system. There was one major issue regarding the volume of air flow being provided to the spaces. We identified the root cause and feel it has been addressed. We are keeping a close eye on the facility to make sure there are no more issues. We continue to work on close out documentation. We hope to have this wrapped up by the end of the month.
Mr. Moustis asked the air flow issue, was it a matter or readjusting the system, there is no flaw in the design is there?
Mr. Rickert replied it was a device reading the pressure in the duct work that failed. It was a simple component failure that had the effect of dumping way too much air into the system. There was no design flaw, no major concern. We see this sometimes, it is a simple component failure.
Mr. Tuminello asked once the component was replaced is the system working as expected?
Mr. Rickert answered yes.
Mr. Moran asked what was the component that failed?
Mr. Rickert replied it was the static pressure sensor.
Mr. Maher asked what is the normal lifespan of the component?
Mr. Rickert answered it has a 20 year life span.
Mr. Moustis stated someone came in and adjusted the system. Was this an adjustment that was not correctly done? Was it an adjustment that was forgotten?
Mr. Rickert replied when the system was checked and balanced, this component was reading. It is rare, but we do see this, where a simple mechanical device fails. The system was balanced properly, there is no reason to be concerned about the balancing of the system. It was checked out when the device was reading properly, it failed in early January. It was identified and replaced. We will keep an eye on it. There is no risk to having the component fail. When the component failed the fan ramped up and the terminal units went to 100%.
Bi-Monthly Construction Report 06feb18
(Handout)
3. Update from Health Department Team (Kluber)
(Discussion)
Mr. Van Essen stated we talked with Kluber this week and they are providing their proposal, by the end of the week, for efforts through the construction document phase.
Mr. Moustis asked what are they giving us?
Mr. Van Essen replied a proposal for engineering services for the design phases, only through the construction document phase. They will also have a breakout for the construction phase.
Mr. Moustis stated to clarify, we have only contracted with Kluber to do programming and site selection. We have not talked about design, engineering or construction. This will require an additional amendment to the contract; or the Committee and Board could decide to go out for a proposal on design and engineering. Unofficially, we have never given anybody the design, engineering and then give them the building, we always separate it. If it is all yours who is going to push back on the construction side? Are we going to move forward with a proposal from Kluber on design, engineering or do you want to look at other firms?
Mr. Tuminello stated I don't have an issue going out for an RFP or RFQ, but we need to drill down a budget. We could hire a company to design the project but they need to know whether to design a $15 million or a $30 million building, we have to give them direction. The Finance Committee will have to come up with an actual budget. I did give Mr. Tkac some direction last week, if they are interested in building the building, they should not come out for the design portion. It does not serve the taxpayers well when the company designing it, is building it.
Mr. Moustis stated when we started talking about the Health Department we threw out a $15 million budget, primarily based on resources available. We had the same situation with the last two projects, give us the entire wish list, and with the courthouse they came back with $250 to 260 million. We said show us what we can get for $150 million. The Kluber programming estimated between $32 and $35 million. That is more than we initially put out. It is all the programming you could possibly put in. At the Public Safety Complex, we had the same thing and we took it back. Originally, they had 120,000 sq. ft., we brought it down to 60,000 sq. ft. I think there will be a similar process here. We need to get an engineering firm on board. The $20 million range is a budget we could handle without additional borrowing. It could be a target. I think Finance will need to look at this, but I don't think there will be a $35 million budget, unless the Board wants to do additional borrowing. If we do additional borrowing, it could take us over the $275 million that has been established and you would have to expand that. If everything can fall into the $275 million, and you would have to do an analysis on, because we pulled money from the RTA for the Public Safety Complex and we had some reserves for the Public Safety Complex. We need a summary of where we are on the financial side, so we can see what is available before we move too far. I think there is $20 million, but I am not certain.
Mr. Fricilone indicated Mrs. Johannsen is putting together the numbers on what has been spent and what we have. We are working on the numbers to see where we are at, but will need another both component for the courthouse. We need to establish the budget in the near term, so we can give direction. When we get into the weeds things will change.
Mrs. Johannsen added Ms. Howard and Ms. Hennessy have already started a list which is being updated.
Mr. Moustis stated we received a premium for our bonds which gave us additional dollars we put into the courthouse. You may need to ask Mr. Victor Chang to come in; I think there is a strong possibility of upward movement on interest rates and we may want to do this sooner than later. I think you need to look at going out quick. I was surprised the feds did not raise the interest rates the last time. I think in the next move you will see a 50 bases points move.
Mr. Fricilone stated we are going to move forward on that and should be able to look at the numbers and establish where we can go and where we should. That will give us direction on putting out an RFP.
Mr. Moustis added as we get into the courthouse we will go through that money quickly.
Mr. Fricilone stated I don't think we should hold up on the RFP too long. I think we can establish a range.
Mrs. Johannsen added you can establish a not to exceed, including the contingency.
Mr. Fricilone stated to get proposals we can establish a range of the size and budget and their proposal is based on that range.
Mr. Tuminello asked Mr. Tkac how long it would take to draft an RFQ.
Mr. Tkac responded one could be drafted by the end of the week. We can include the program documents and the deliverable from Kluber as an exhibit. Has the project delivery method been determined by this Committee? Usually that is a good thing to add to an RFQ/RFP if we are going to put this the street. When it comes to actually entering the construction phase are we going to put it out as a traditional bid to a general contractor, CM at agency or CM at Risk?
Mr. Moustis stated most likely we will look at CM or CM at Risk. The CM at Risk does not benefit us much, so I would think a CM. If this was a private sector project, I would look at a contractor; however, because of all the considerations we take in, which includes how labor is used, who comes in, union labor, it gives us more say in how they move forward. I think most likely I would say CM.
Mr. Tuminello stated I would rather see the CM, not the CM at Risk. There is no benefit. We are here to protect the taxpayers and a CM for this project is the best way to protect them.
Motion to go out for an RFQ for the Health Department
Result: Approved [Unanimous]
Mover: Charles E. Maher, Member
Seconder: Mike Fricilone, Vice Chair
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
V. Other Old Business
VI. New Business
1.Amending Contract to Martin Cement for Acceptance of Alternate No. 1 to Include Waterproofing System Beneath Basement Slab at the New Will County Courthouse
()
Mr. Tuminello stated this Committee authorized us to make certain decisions without bringing it back to the Committee. This item was over the threshold and I wanted to make sure the Committee had input.
Mr. Tkac stated during the design phase of the courthouse project, we discussed with the concrete trade, the need for a sub-slab waterproofing system. It would be a membrane system installed before the concrete slab in the basement is poured. We discussed the overall need, the cost and decided we would best be served by including it in the bid documents as a add alternate; that is what we did. The bid results for Bid Packages #1, #2 and #3 have been very favorable, so we do have additional dollars. We are recommending we exercise this alternate with Martin Cement to prevent seepage in the basement. The foundation and slab will be sitting upon rock. If we get any hydrostatic pressure and have a crack in the slab or where the slab meets the foundation wall and we don't have waterproofing beneath the slab, we will get seepage.
Mr. Tuminello asked have we done this in any of our other buildings?
Mr. Moustis replied no, they are old buildings and get seepage.
Mr. Dwyer stated in the base bid we have waterproofing around the perimeter of the foundation wall, drain tile and everything you would have in an ordinary basement situation. Because there is variability in the rock and there is potential for trapped water and knowing this is a 50+ year building, we are recommending to add the extra waterproofing protection. If something does happen down the road if it very difficult to fix, since it is below the finished slab, in occupied space.
Mr. Fricilone asked is there a warranty? What happens if you get water?
Mr. Lesniak replied there is a standard warranty on it; to prevent anything from happening we must making sure it is installed properly. That is something Gilbane will have to do when Martin is installing this, review the installation and have the manufacturer here to make sure they are okay with it. We will then move forward. It is more of an insurance policy. Because there is potential for water based on the report we had, the problem is they usually don't show up in the winter, they show up in the spring and by that time it will be too late.
Mr. Fricilone continued how long is the insurance good for? If the membrane will deteriorate over ten years it won't be good for a 50 year building.
Mr. Dwyer stated the material will last a long time. You could never say it is completely bullet proof. I do believe it is far better than what we would have in the alternative, no protection.
Mr. Moustis added it is not exposed so there is nothing to make it deteriorate, except water.
Mr. Tuminello asked is this something Farnsworth would be looking at as well?
Mr. Dwyer responded no.
Mr. Tuminello asked from the construction side of things, is this membrane used in a majority of buildings of this magnitude? Is this pretty standard or passed on?
Mr. Lesniak stated I would not say it is typical on buildings. In terms of this type of construction and what we are building into, it is something I would recommend, because we are sitting on rock and we don't have a way to pump water out when it is underneath until it gets into the drain tile. This is really an insurance policy. If it was just a basement with a mechanical room, it would not be a big deal. Because you are going to have people there, I think it is a very good insurance policy.
Mr. Brooks asked what is the threshold where items do not come to the Committee?
Mr. Tuminello replied if it is under $20,000 or if it detrimental to holding up the project, either myself or Mr. Moustis can make the decision via phone call. When I saw this come in at $200,000 it was not a decision I wanted to make on a phone call.
Mr. Maher stated if you do waterproofing in your home, you get a lifetime guarantee and if something happens they will be there. I am not hearing anyone give me that type of assurance if we spend $200,000. We have buildings all over Joliet built on the same rock. Have we had seepage in other buildings? Has this bank had seepage in the past? I am not hearing there is a better warranty or what that may be. Is there a way to get that before the next meeting?
Mr. Lesniak indicated this comes with a warranty and would provide details.
Mr. Tkac stated there is evidence of seepage into the bank building. I would add at the Eagle building, there was a lot of water in the basement. It is a lot of money, but I believe given the use of the space, I think it is necessary.
Mr. Maher stated if you look at it from a water damage standpoint, if you have to go back and fix something later, it is probably not that much money. The key is; is it worth doing. Can you have this information that we will be protected moving forward?
Result: Approved [Unanimous]
Mover: Donald A. Moran, Member
Seconder: Denise E. Winfrey, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
2. Awarding Contract to Crown Corr Inc. for Glass and Glazing Requirements on the New Will County Courthouse
()
Result: Approved [Unanimous]
Mover: Denise E. Winfrey, Member
Seconder: Donald A. Moran, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
VII. Other New Business
VIII. Public Comment
IX. Chairman's Report / Announcements
X. Executive Session
XI. Adjournment
1. Motion to Adjourn at 11:40 am
Result: Approved [Unanimous]
Mover: Denise E. Winfrey, Member
Seconder: Charles E. Maher, Member
Ayes: Tuminello, Fricilone, Dollinger, Fritz, Maher, Moran, Parker, Rice, Winfrey
Next Meeting - February 20, 2018
https://willcountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2909&Inline=True
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