Wilmington Public Library District Board of Trustees met Sept. 18.
Here is the minutes provided by the Board:
Hearing for Budget and Appropriations Meeting September 18, 2017 6:45 PM
Roll Call Attendance - Secretary Quigley called roll and a quorum was established. Trustees present: Clennon, Fitzsimmons, Quigley, Reigh, and Smith. Also present: Library Director Meachum and Recording Secretary Parsons. Absent: Rezabek and Zolecki-Browning.
Call to Order - President Smith called the meeting to order at 6:45 PM.
Introduction of Visitors and Public Comment –No Visitors Present
Adjournment - President Smith adjourned the meeting at 7:00 PM
Regular Monthly Meeting September 18, 2017 7:00 PM
Roll Call Attendance - Secretary Quigley called roll and a quorum was established. Trustees present: Clennon, Fitzsimmons, Quigley, Rezabek, Reigh, and Smith. Also present: Library Director Meachum and Recording Secretary Parsons. Absent: Zolecki- Browning.
Call to Order - President Smith called the meeting to order at 7:01 PM.
Pledge of Allegiance - The Pledge of Allegiance was said.
Introduction of Visitors and Public Comment – William Crawford, C.P.A.
Correction to the Agenda – Addition-New Business: D. School Feedback. Executive Session moved to E.
Audit Report – William Crawford, C.P.A. – presented The Wilmington Public Library District Analysis of Funds and Balances, June 30, 2016 – 2017 and the Annual Fiscal Report ending June 30, 2017.
Continued Business
A. Ordinance 18-4 Budget and Appropriations–Director Meachum proposed amendment to draft: $500 taken out of Administrative Expenses and $500 put in Audit fund. Trustee Clennon moved, second by Trustee Reigh, to adopt Ordinance 18-4 Budget and Appropriations as amended. Motion carried by roll call vote with 6 ayes. Ayes: Clennon, Fitzsimmons, Quigley, Rezabek, Reigh, and Smith. 1 Absent: Zolecki-Browning.
B. Ordinance 18-5 Transfer of Funds. Trustee Quigley moved, second by Trustee Clennon, to adopt Ordinance 18-5 Transfer of Funds as presented. Motion carried by roll call vote with 6 ayes. Ayes: Clennon, Fitzsimmons, Quigley, Rezabek, Reigh, and Smith. 1 Absent: Zolecki-Browning.
New Business – Discussion and Action
A. Retaining Bookkeeping Services from William J Crawford, CPA - Mr. Crawford
will be retained to replace services previously performed by SKDO.
B. Closing on Sunday during Catfish Days- Discussion about condition of lot on Sunday, such as being filled before noon opening by parade/carnival attendees, littering and broken glass. Condition of the bathrooms is an issue as well. Will re- discuss as we get closer to Catfish Days 2018.
C. Conference Request- Director Meachum has been asked to represent the successful Hotspot lending program in small libraries at the PLA conference in Philadelphia in March 2018. Director Meachum requested the ability to attend the conference and the Board supported the request. Director Meachum will attempt to get part of fees subsidized by PLA and Mobile Beacon.
D. School Feedback- Mary Smith reported on meeting with School Library Administrator Steve Brummel. A list of requests was made. Director Meachum discussed new Educator Portal.
E. Executive Session- Executive Session—
1. To discuss “the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity” (5 ILCS 120/2c1)
2. To discuss “minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06” (5 ILCS 120/2c21)
Trustee Clennon moved, second by Quigley, to go into Executive Session at 7:55 PM per 5ILCS 120/2c21 and 5ILCS 120/2c1. Motion carried by roll call vote with 6 ayes. Ayes: Clennon, Fitzsimmons, Quigley, Rezabek, Reigh, and Smith. 1 Absent: Zolecki-Browning. Trustee Quigley moved, second by Fitzsimmons, to go out of Executive Session at 8:20 PM and return to open session. Motion carried by roll call vote with 6 ayes. Ayes: Clennon, Fitzsimmons, Quigley, Rezabek, Reigh, and Smith. 1 Absent: Zolecki- Browning.
Approval of Minutes of Previous Meeting and action thereon - The minutes were approved as presented and will be filed for audit.
Finance Report - Discussed and approved monthly check totals for July and August. No Board reports on fund balances until new CPA allocates payroll. (October meeting)
Payment of Bills – Trustee Clennon moved, second by Trustee Reigh, to pay the July operating expenses in the amount of $55,529.33 and payroll expenses in the amount of $31,348.04. Motion carried by roll call vote with 6 ayes. Ayes: Clennon, Fitzsimmons, Quigley, Rezabek, Reigh, and Smith. Absent: Zolecki-Browning. Treasurer Clennon moved, second by Secretary Quigley, to pay the August operating expenses in the amount of $45,673.82 and the payroll expenses in the amount of $28,390.90. Motion carried by roll call vote with 6 ayes. Ayes: Clennon, Fitzsimmons, Quigley, Rezabek, Reigh, and Smith. Absent: Zolecki-Browning.
Report of the Staff - Director Meachum, Adult Services Manager Healy, and Youth Services Manager Matters submitted written reports in the packet.
Correspondence – Thank you card from Jenny Parsons.
Announcements - None
Adjournment - President Smith adjourned the meeting at 8:33 PM.
http://www.wilmingtonlibrary.org/wilmington/wp-content/uploads/2017/10/Minutes-2017-09-18.pdf
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