Will County Gazette

Village of New Lenox Board of Trustees met July 8.

Here are the minutes provided by the board:

CALL TO ORDER

The Regular Meeting of the New Lenox Village Board of Trustees was called to order at 7:00p.m. by Trustee Smith in the Council Chambers of the New Lenox Village Hall.

PLEDGE OF ALLEGIANCE

ROLL CALL

Upon Roll Call by the Clerk, the following members of the corporate authorities answered “Here” or “Present”:

Trustees Wilson, Christopherson, Gugliuzza, Smith, Madsen and Scalise Absent – Mayor Baldermann

QUORUM

There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order.

OTHER OFFICIALS IN ATTENDANCE

Also, in attendance were the Village Administrator Kurt Carroll, Village Clerk Laura Zilinskas, Community Development Director/Assistant Village Administrator Robin Ellis, Civil Engineer Will Nash, Finance Director Kim Auchstetter and Village Attorney Chris Spesia

CONSENT AGENDA

Motion to approve the 5 items of the #24-17 Consent Agenda was made by Trustee Madsen and seconded by Trustee Wilson

A - Minutes of the Regular Meeting – June 24, 2024

B - Ordinance #3122 Creating a Class SE Liquor License – Dock at Inwood – Food Fight Taco Fest

C - Surety Reduction – Lincoln Station

D - Resolution Declaring Currently Owned Electronic Equipment as Surplus and Authorizing their Disposal

E - Resolution Authorizing the Execution of an Intergovernmental Agreement with Will County for the Provision of Animal Control Services

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Scalise

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Scalise – Item A The motion carried.

ORDER OF BUSINESS

Consideration for Approval of a Bid Award – 2024 MFT Road Resurfacing Project

Mr. Nash reported there were (5) bids opened on July 2nd. The low bid was submitted by P.T. Ferro in the amount of $2,493,037.68. This number is a little higher than the budgeted amount so we will remove some patching to make sure we come in within budget.

No comments or questions at this time.

Motion to approve the bid award was made by Trustee Madsen and seconded by Trustee Scalise

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Scalise

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Mayor Baldermann The motion carried.

Consideration for Approval of a Resolution for 2024 MFT Municipal Maintenance Program

Mr. Nash reported this to account for the money from the state in the amount of $2.2 million dollars. This includes our motor fuel tax and about $600,000 of our MFT dollars as well as $1.6 million in Rebuild Illinois Funds that we have been receiving for the past years.

No comments or questions at this time.

Motion to approve the resolution was made by Trustee Scalise and seconded by Trustee Wilson

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Scalise

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Mayor Baldermann The motion carried.

Consideration for Approval of a Contract for Engineering Services – 2024 MFT Road Resurfacing Project - Christopher Burke Engineering Mr. Nash reported this is for Christopher Burke Engineering to provide engineering services in the amount not to exceed $40,000.

No comments or questions at this time.

Motion to approve the contract was made by Trustee Scalise and seconded by Trustee Wilson

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Scalise

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Mayor Baldermann The motion carried.

Consideration for Approval of Proposal for Auditing Services – Sikich, LLC

Ms. Auchstetter reported this proposal is for Sikich, LLC to provide this year’s audit in the amount of $61,750.00 which includes both the financial audit and single audit which is required.

No comments or questions at this time.

Motion to approve the proposal was made by Scalise and seconded by Trustee Christopherson

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Scalise

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Mayor Baldermann The motion carried.

Consideration for Approval of a Deposit for Down Payment for the Fencing for the Sports Complex

Mr. Carroll reported Northern Builders is seeking a down payment for the fencing for the Sports Complex. The proposal requests a $300,000 down payment to lock down pricing and materials. This overall bill will come back for formal approval as part of a revised contract with Northern Builders to build the Sports Complex.

Trustee Christopherson stated as we are finalizing the layout of the fields, we want to reduce the spacing of the fence to cut cost but are they also looking at safety layout.

Mr. Carroll said yes, it is all part of the design.

Motion to approve the deposit was made by Trustee Christopherson and seconded by Trustee Madsen

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Scalise

ABSTAIN: 0

5 July 8, 2024

NAYS: 0

ABSENT: 1 Mayor Baldermann The motion carried.

REPORTS AND COMMUNICATION FROM VILLAGE OFFICIALS MAYOR

Absent.

VILLAGE ATTORNEY

No report.

VILLAGE ADMINISTRATOR

Mr. Carroll announced there will not be a Council of the Whole Meeting in July.

PAYROLL & DISBURSEMENTS

Trustee Madsen made the motion to approve our bi-monthly disbursements in the amount of $2,852,534.91 and a disbursement in the amount of $38,400.00 and $17,019.50. In addition to these disbursements, approval is needed for a payroll in the amount of $480,942.82 paid on June 28, 2024.

Trustee Scalise seconded the motion.

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Gugliuzza, Madsen, Smith, Christopherson and Scalise

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Mayor Baldermann The motion carried.

QUESTIONS AND/OR COMMENTS FROM THE FLOOR No questions from the floor.

TRUSTEE COMMENTS

Trustee Smith

Trustee Smith commented on the Smokey Robinson concert. He also mentioned the Lincolnway Jazz Band.

Trustee Madsen

Trustee Madsen commented on the recent Smokey Robinson concert.

Trustee Christopherson

Trustee Christopherson told residents to be aware of the heat index.

Trustee Gugliuzza

Trustee Gugliuzza had no comments.

Trustee Wilson

Trustee Wilson had no comments.

Trustee Scalise

Trustee Scalise commented on the 4th of July fireworks. Thank you to Staff.

EXECUTIVE SESSION

No Executive Session

ADJOURNMENT

Motion to adjourn the meeting made by Trustee Scalise and seconded by Trustee Wilson. Upon voice vote, the motion carried. The Regular Meeting of the Village of New Lenox Board of Trustees held on July 8, 2024 adjourned at 7:13pm.

https://docs.google.com/document/d/15SOqjHxI7DVr-3RSPULC_pUyLupX0TUnunTBxX-YbcE/edit