Will County Gazette

Village of New Lenox Board of Trustees met May 20.

Here are the minutes provided by the board:

CALL TO ORDER

The Regular Meeting of the New Lenox Village Board of Trustees was called to order at 7:00p.m. by Trustee Smith in the Council Chambers of the New Lenox Village Hall.

PLEDGE OF ALLEGIANCE

ROLL CALL

Upon Roll Call by the Clerk, the following members of the corporate authorities answered “Here” or “Present”:

Trustees Wilson, Gugliuzza, Scalise, Smith, Madsen & Mayor Baldermann Absent – Trustee Christopherson

QUORUM

There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order.

OTHER OFFICIALS IN ATTENDANCE

Also, in attendance were the Village Administrator Kurt Carroll, Village Clerk Laura Zilinskas, Community Development Director/Assistant Village Administrator Robin Ellis, Finance Director Kim Auchstetter and Village Attorney Mike Santschi

RECOGNITION – Steve DeNeut, Martino Jr. High Wrestling Coach Mayor Baldermann, on behalf of the Village Board, recognized Steve DeNeut for all his efforts at Martino Jr. High.

PROCLAMATION – National Gun Violence Awareness Day Mayor Baldermann, on behalf of the Village Board, proclaimed June 7, 2024 as National Gun Violence Awareness Day.

PRESENTATION – GFOA - Award of Financial Reporting Achievement – Kim Auchstetter

Mayor will be presented Kim with the Award of Financial Reporting Achievement for last year’s audit. This is the highest form or recognition in governmental accounting and financial reporting. Congratulations to Kim for all of her hard work in compiling and reporting the Village’s finances.

CONSENT AGENDA

Motion to approve the 2 items of the #24-13 Consent Agenda was made by Trustee Smith and seconded by Trustee Madsen

A - Proclamation – National Safety Monty – June 2024

B - Approval of Purchase – Vehicles and Equipment – Public Works Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Scalise, Gugliuzza, Madsen, Smith and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Christopherson The motion carried.

ORDER OF BUSINESS

Consideration of an Ordinance Granting Special Use for an Outdoor Patio for a Dining & Drinking Establishment– 2011 East Laraway Road – 1st Read

Ms. Ellis reported this Special Use is for a drive-thru coffee restaurant to be located at the corner of Schoolhouse and Laraway Roads. They are requesting to have a 450-square foot outdoor patio along Laraway Road with seating for 28 people and an ornamental fence to protect customers. The patio will be close at 10:00pm daily and have a maximum of 60-decibles for any speakers. The Plan Commission held a public hearing and recommended approval.

Trustee Smith had concerns about the drive-thru that hold 14 cars and no way to get out of the line.

Ms. Ellis stated we have not started a full site plan with them. They wanted to get the Special Use permit in place because that is an important part of their operation. The site plan will come back to the Village Board for approval.

Trustee Smith was good with Ms. Ellis’ answer.

Consideration for Approval of a Request for Extension of Temporary Use – Speedway MTU/301 West Maple Street

Ms. Ellis reported back in 2015 Speedway had to put a Mobile Treatment Unit (MTU) at the Route 30 and Oak Drive location for soil testing. The temporary use is valid for 3-years - it was extended in 2018 and 2021. They did reach out to the IEPA who are recommending this stay in place to monitor the ground water for the site. The extension would be for another 3-years.

Trustee Smith asked if the MTU is working.

The Project Manager for Atlas Technical said he’s been managing the site for 5- years. He said they are at a point that the MTU is no longer in operation but they are evaluating the soil and ground water data that they have. They are close but it is an ongoing process. He said they are working with the IEPA and their regulations.

Trustee Smith said he would rather be safe than sorry.

Motion to approve the extension was made by Trustee Smith and seconded by Trustee Gugliuzza

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Scalise, Gugliuzza, Madsen, Smith and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Christopherson

The motion carried.

Consideration for Approval of a Bid Award – Water Resource Recovery Facility

Mayor Baldermann reported April 19, 2024 Staff opened two bids for the construction of the Water Resource Recovery Facility, the administration building, conveyance from Wastewater Treatment Plant #2 and decommissioning of plant #2. The lowest responsible bidder was Williams Brothers Construction, Inc. (WBCI) with a lump sum base bid amount of $137,750,000 and a cost of Bid Alternative #3 in the amount of $400,000.

No questions at this time.

Motion to approve the bid award was made by Trustee Scalise and seconded by Trustee Wilson

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Scalise, Gugliuzza, Madsen, Smith and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Christopherson

The motion carried.

Consideration for Approval of an Amendment to a Contract – Spencer Road Water Tank Rehab – Era Valdivia

Mayor Baldermann requested Board approval of an amendment to the Spencer Road Water tank rehab with Era Valdivia to include some additional repairs costing $3,765.

No comments at this time.

Motion to approve the amendment was made by Trustee Madsen and seconded by Trustee Scalise

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Scalise, Gugliuzza, Madsen, Smith and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Christopherson

The motion carried.

Consideration for Approval of a Municipal Advisory Services Agreement for the Sports Complex Financing and Refunding of Outstanding Bonds with Robert Baird & Co.

Mayor Baldermann reported this is for the sports complex as well as refunding two outstanding bonds if the market proves to be advantageous for savings.

No comments or questions from the Village Board at this time.

Motion to approve the agreement was made by Trustee Smith and seconded by Trustee Scalise

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Scalise, Gugliuzza, Madsen, Smith and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Christopherson The motion carried.

Approval of a Proposal - Asbestos Abatement for 109 E. Haven Mayor Baldermann reported during a pre-demolition inspection, the environmental consultant contracted to perform monitoring for the Cedar & Haven wrecking project found several items of concern that turned out to be additional asbestos that needed to be removed before the Village could move forward with demolition. Asbestos Project Management (APM) agreed to the abatement services in the amount of $6,500.

No comments or questions at this time.

Motion to approve the proposal was made by Trustee Scalise and seconded by Trustee Gugliuzza

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Scalise, Gugliuzza, Madsen, Smith and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Christopherson The motion carried.

REPORTS AND COMMUNICATION FROM VILLAGE OFFICIALS MAYOR

Mayor Baldermann reported another pump went down at STP#1 and needed to be replaced with a cost of $24,000. This will be on the next agenda for formal approval.

Mayor Baldermann discussed the potential strike with some of the trades and how that could hamper the construction of the sports complex and children’s museum. Mayor Baldermann stated we will have our General Contractor enter into a Project Labor Agreement (PLA), which basically means if the trades go on strike, they will continue to work on our projects to get them done. There is no cost to us unless they negotiate a higher salary which they will then get paid in the rears. This will at least keep these (2) projects moving and on time.

No comments or questions from the Village Board.

Mayor Baldermann reported on the “Cop on the Roof” fundraiser at Dunkin Donuts. Nick Larenz participated in this event.

Mayor Baldermann congratulated all of the graduates including Jr. High, High School and College grads.

Mayor Baldermann wished Trustee Scalise a Happy Birthday.

VILLAGE ATTORNEY

No comments.

VILLAGE ADMINISTRATOR

Mr. Carroll congratulated Ms. Auchstetter for her award and mentioned that because of these awards the Village get better bond rates.

Mayor Baldermann concurred.

PAYROLL & DISBURSEMENTS

Trustee Madsen made the motion to approve our bi-monthly disbursements in the amount of $3,1141,818.30. In addition to these disbursements, approval is needed for a payroll in the amount of $464,091.59 paid on May 17, 2024.

Trustee Scalise seconded the motion.

Upon roll call, the vote was:

AYES: 6 Trustees Wilson, Scalise, Gugliuzza, Madsen, Smith and Mayor Baldermann

ABSTAIN: 0

NAYS: 0

ABSENT: 1 Trustee Christopherson The motion carried.

Mayor Baldermann reminded there are still tickets for Smokey Robinson.

QUESTIONS AND/OR COMMENTS FROM THE FLOOR

No questions from the floor.

TRUSTEE COMMENTS

Trustee Smith

Trustee Smith had no comments.

Trustee Madsen

Trustee Madsen congratulated Ms. Auchstetter.

Trustee Madsen wished everyone a safe Memorial Day weekend.

Trustee Christopherson

Absent.

Trustee Gugliuzza

Trustee Gugliuzza congratulated Ms. Auchstetter.

Trustee Gugliuzza wished Trustee Scalise a Happy Birthday.

Trustee Gugliuzza wished Mayor Baldermann a Happy Birthday.

Trustee Wilson

Trustee Wilson had no comments.

Trustee Scalise

Trustee Scalise wished Mayor Baldermann a Happy Birthday.

Trustee Scalise congratulated Ms. Auchstetter.

EXECUTIVE SESSION

No Executive Session

ADJOURNMENT

Motion to adjourn the meeting made by Trustee Smith and seconded by Trustee Scalise. Upon voice vote, the motion carried. The Regular Meeting of the Village of New Lenox Board of Trustees held on May 20, 2024 adjourned at 7:37pm.

https://www.newlenox.net/files/documents/VillageBoardofTrusteesMinutes05-20-24105546061124AM1348.pdf