Will County Gazette

Village of Manhattan Board of Trustees met Jan. 16.

Here are the minutes provided by the board:

VP Moorman Schumacher called the meeting to order at 6:00 p.m. with Trustees Greco, Host, McMillin, Perinar, Scaggs and Slocum present.

Also present were Village Administrator Thomas Durkin, Director of Community Development and Information Systems Mike Petrick, Finance Director Heather Wagonblott, Director of Public Works Ed Dolezal, Chief of Police Adam Bogart, Village Attorney David Silverman and Village Clerk Kristin Hall.

VP Moorman Schumacher informed everyone present that anyone who speaks at the meeting shall be deemed to have given his/her consent to the recording of their likeness and speech. This meeting is being recorded.

VILLAGE PRESIDENT

Discussion - Lake Michigan Water Update

VP Moorman Schumacher stated in the packet is a memo from the water commission. All of the six communities now have their final Lake Michigan water allocation letters. We have received a very preliminary draft of the IGA, with the final IGA coming in April.

Durkin stated that the December progress report is in the packet, along with the comments on the initial draft of the formation document. The final IGA will be back in front-of the board for approval in March or April.

ADMINISTRATION DEPARTMENT

Discussion - A Resolution Authorizing the Execution of a Purchase and Sale Agreement and the Authorization to Purchase Certain Real Estate - McDonald Drive Durkin stated the attached resolution authorizes the execution of a purchase agreement for Lots I, 50 and 51 in the Park Place Unit 3 subdivision, commonly known as the vacant property located at the Northeast Comer of South McDonald Drive and West Eames Street. The property consists of approximately 2.4 acres of property and is to be utilized for the secondary drop-off point for Lake Michigan water. The site is required to serve the Channahon community with Lake Michigan water and will include our individual community facilities ( connections to the regional water commission facilities and future water storage facilities) as well as facilities for the Grand Prairie Water Commission. All communities as part of the commission are required to secure these sites within their own communities as part of the commission formation documents. The proposed purchase price as previously authorized by the Village Board is $185,000. There are no special provisions included in the proposed contract and includes a 180-day due diligence period. Other standard provisions are included in the attached contract.

COMMUNITY DEVELOPMENT & INFORMATION SYSTEMS

Petrick stated that he had no formal items for discussion.

FINANCE DEPARTMENT

Wagonblott stated that she had no formal items for discussion.

Committee Minutes 1 January 15, 2024

POLICE DEPARTMENT

Discussion - Appointment of Sergeant to Deputy Chief

Discussion - Promotion of Officer to Rank of Sergeant

VP Moorman Schumacher stated that these items will be discussed at the Board meeting.

PUBLIC WORKS DEPARTMENT

Discussion -Award Channahon MP1 Mechanical Agreement

Dolezal stated as part of the MPl Mechanical Project, bids were sent to five pre-selected contractors. Four bids were received with 1 Source Mechanical, Inc. being the lowest responsible bidder. This contract is for all related demolition, disposal, installation, fabrication, BAS controls upgrades, and restoration required for the installation of two new Trane Air Cooled Condensing Units and two new Trane Cooling Coils previously ordered and board approved. He is requesting a motion to approve the Bid Proposal for the Channahon MPl Project from 1 Source Mechanical, Inc. in the amount of$455,970.00 and is under budget.

Discussion - Purchase of a 2024 Ford F550 with Plowing Equipment

Dolezal stated the proposed equipment is to be outfitted with a Galion dump body and W estem plowing equipment. The new dump body and plow equipment are provided by Kankakee Truck Equipment, Inc. at a cost of$61,704.00. The new cab and chassis is not replacing any current equipment and will be supplied by Currie Ford at a cost of$66,156.24. The total cost of the dump truck and plowing equipment is $127,860.24 and is budgeted at $135.000.00. Due to the current supply chain and production issues, accurate pricing is unobtainable. Government purchasing programs for the Ford super duties are on hold for this FY and not guaranteed to be produced or fulfilled. He is requesting approval with a not to exceed $135,000.

Discussion - A Resolution to Renew a License Agreement with Illinois Department of Natural Resources for Channahon Water Main

Dolezal stated that we have 4 or 5 of these types ofleases currently existing. A 10-year extension is proposed on this particular lease. This relates to a water main that goes along Knapp Street and crosses the I&M Canal. The IDNR requires that we have a License Agreement for installing, maintaining and operating the water main there. Full-term payment is $1,320.

Discussion -Award Well 6 Rehabilitation Contract

Dolezal stated bids were publicly opened on January 9, 2024 for the Well 6 Rehabilitation Contract. Three bids were received and the apparent low, responsible bidder was Water Well Solutions. He is requesting a motion to award the Well 6 Rehabilitation contract to Water Well Solutions in the amount of$424,825.00.

COMMUNICATIONS

PUBLIC COMMENT

Dan Ingram, resident of Channahon, thanked the Board for their fiscal responsibility; not only with the school board but within the Village itself. He stated that he wanted to say thank you on behalf of himself and other residents of Heritage Lakes.

VP Moorman Schumacher stated that she can't take credit for the school district. They are a separate taxing body, but she is happy to pass that along.

Committee Minutes 2 January 15, 2024

EXECUTIVE SESSION

Appointment, Employment, Dismissal, Compensation, Discipline and Performance of an Employee of the Village of Channahon

VP Moorman Schumacher stated that Executive Session would be held after the Board meeting because there is no action coming out of that.

Petrick asked if the board could have a discussion regarding parkway tree rehabilitation.

VP Moorman Schumacher stated that she was talking to Petrick about tree preservation. Petrick has specifics on all of our missing parkway trees and there are more than 3,000 of them missing. We do have $211,000 in our tree replacement program. She knows that we've had a 50/50 program in the past, but some of those people don't even want their parkway trees replaced. She sees their logic in that, since it is our parkway, our trees and we are the ones that want them replaced. She asked Petrick to go through the specifics of how many trees that we could potentially buy with the money that we have.

Petrick stated that we've identified village wide the reasons for missing parkway trees. They range from storm damage, to the Emerald Ash Borer, for a total of3,439 missing trees. On average with the 50/50 replacement program, we pay $425 to purchase and planting of the tree. To purchase the tree and not have it planted the cost is $300. Ifwe are going to do a larger quantity that we previously purchased, we could put it out for bid and find a better price. Replacement of all the trees missing, would cost almost $1.5 million dollars. We have tree preservation money that has come from industrial development and we have enough money to plant right around 500 trees. We could put it in the budget to replace the 500 trees, but that will leave us with just under 3,000 trees that still need to be replaced. He stated that the question for the Board is is this something that we want to look beyond the money that we have right now? Are we happy not having parkway trees where they should be?

VP Moorman Schumacher stated that we have 3,400 missing trees now and even ifwe do 500 of them now; 2,900 missing trees is better than 3,400. She stated that this will have to be a multi year project. She is not sure that we would do 500 trees every year, but we have this money sitting here and it has been sitting here for a number of years.

Trustee Perinar asked if there was a chance that we could cut the cost through, a tree giveaway where property owners plant the trees themselves.

Petrick stated that it is tough to know what grants will be available year after year. If there is money and options to do a program, we will look for the best cost that we can get. Even at $200,000 a year, we are still talking about 8 years.

Further discussion took place and Board Direction was to move forward.

The Committee of the Whole was adjourned at 6:17 p.m.

https://cms7files1.revize.com/manhattanil/Agendas-Minutes/Village%20Board/2024/Minutes/01.16.2024.pdf